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Medical Office Administration jobs in Nanaimo, BC

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    • Paid sick/medical appointment time.
    • Minimum 1 year in a customer service/administration role.
    • We are seeking an enthusiastic client service specialist to join…
    • Experience working in a medical office and familiarity with Intrahealth Profile EMR, including billing functions, would be considered a strong asset.
    • Maintain accurate electronic medical records.
    • Reliable, flexible, and able to adapt to the changing needs of a busy medical practice.
    • Coordinating and monitoring gradual return-to-work plans, ensuring alignment with medical recommendations and operational needs.
    • Experience : 5 years or more.
    • Previous experience in a healthcare or medical office environment is advantageous.
    • We are an ophthalmology/retina office seeking a friendly, organized, and…

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    • Experience is required in dental office management or dental administration.
    • Strong knowledge of medical and dental terminology and processes.
    • Computer experience is a must as we are a chartless office, and working knowledge of insurance plans, keeping track of limits, doing preauthorizations/…
    • Join the Team at Wellington Medical Clinic.
    • Wellington Medical Clinic is looking for a Permanent Full-Time Medical Office Assistant to join our friendly,…
    • Coordinating and monitoring gradual return-to-work plans, ensuring alignment with medical recommendations and operational needs.
    • Our modern dental office is located conveniently within Country Club Centre in Nanaimo among amenities and shopping.
    • Clinical background is considered an asset.
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    • Previous experience in healthcare, administration, or customer service.
    • Location: Nanaimo | In-Clinic Role.
    • As Canada’s largest independent provider of sleep…
    • Experience in responding to medical emergencies such as toxic drug poisoning (naloxone administration, airway management, etc.).
    • Start Date: September 7, 2026.
    • Experience in responding to medical emergencies such as toxic drug poisoning (naloxone administration, airway management, etc.).
    • Start Date: September 7, 2026.
    • From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance…
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    • Knowledge of general office procedures.
    • High school graduation and courses in word processing, spreadsheets and database software such as Microsoft Word, Access…
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Job Post Details

Receptionist/Administrative Assistant - job post

Pacific CPA LLP
6135 Metral Drive, Nanaimo, BC V9T 2L7
$24–$28 an hour - Permanent, Full-time

Job details

Pay

  • $24–$28 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Overtime
  • Monday to Friday

Location

6135 Metral Drive, Nanaimo, BC V9T 2L7

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Pacific CPA is a mid-sized public practice accounting firm with a long history in Nanaimo, offering tax, accounting, bookkeeping, and payroll services to a wide variety of clients across multiple industries.

We are seeking an enthusiastic client service specialist to join our administration team in a full-time Receptionist/Administrative Assistant role.

Our ideal candidate will be confident, outgoing, eager to learn, detail-oriented, reliable, and possess excellent communication skills in a professional setting. As the first point of contact for the firm, we want someone that is extremely comfortable speaking with our clients and determining how best to assist them. Multi-tasking and managing constant interruptions will be an essential part of this role. We are looking for someone that will see this role as a long-term career rather than just a job.

The start date for this position is expected to be Monday, October 5, 2026, but is negotiable for the right candidate if they are seeking an earlier start date.

Responsibilities:

· Front desk reception and answering a multi-line phone system

· Communication with clients via phone and email

· Providing support to the Office Manager, Partners, and other staff as needed

· Liaise with Canada Revenue Agency on various issues

· Scanning and maintenance of a paperless document management system

· Financial statement proofing and tax return assembly

· Billing and WIP assistance

· Posting customer payments

· Accounts receivable/collections

· Other administrative tasks as assigned

Skills & Experience:

· Minimum 1 year in a customer service/administration role

· Very comfortable with computers and emerging technology

· Minimum typing speed of 40 WPM

· Proficient with social media/online marketing

· Ability to work under pressure, within tight deadlines, and with highly confidential information

· Friendly and enthusiastic personality

· Punctual and reliable

· Administrative diploma/certificate considered an asset

While all of the above skills are important to this role, we feel a positive attitude and willingness to learn are the most important attributes we're seeking for this candidate, so if you feel like you could excel in this role and don't have the experience we're seeking, please submit a cover letter with your application explaining how you feel you you'd be a great fit for us.

What We Offer:

Our firm’s management team recognizes the importance of work-life balance and for that reason, provide flexibility in exchange for reliability and effort from the employees. We believe that everyone should enjoy coming to work and we have fostered an environment where this is possible. Additional benefits include:

  • An excellent health & dental plan (after successful completion of probation period)
  • Paid sick/medical appointment time
  • Annual health & wellness benefit
  • Service recognition bonuses
  • We close the office on Fridays during July & August so you get more summer to enjoy (Fridays will be a required part of your schedule during the other months of the year)

The hours for this position would be 8:30am to 5:00pm Monday to Friday (37.5 hours/weekly). During our busy season (March & April), overtime hours may be required. The pay for this position is $24-$28 per hour to start, depending on experience (negotiable).

Please submit your cover letter, resume, salary expectations, and desired start date to careers@pacificcpa.ca. We will be conducting interviews until we find someone who is a perfect fit for our close-knit team. We thank everyone for their applications and interest in working for Pacific CPA LLP. Please visit our website to learn more about our firm: https://pacificcpa.ca/

Job Types: Full-time, Permanent

Pay: $24.00-$28.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Nanaimo, BC V9T 2L7: reliably commute or plan to relocate before starting work (required)

Location:

  • Nanaimo, BC V9T 2L7 (preferred)

Work Location: In person

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