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Medical Office Administration jobs in Kanata, ON

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    • Previous experience in a medical office or referral coordination role (preferred).
    • Knowledge of medical terminology and Ontario healthcare referral processes.
    • A university degree or advanced diploma in business administration or healthcare administration.
    • 2–5 years of experience in account management, customer success…
    • Using OSCAR electronic medical record system.
    • One year of medical administrative assistant experience (preferred).
    • Greeting and checking in patients.
    • Experience in a medical administrative or healthcare office setting is preferred.
    • Medical office: 2 years (preferred).
    • Ability to lift thirty (30) pounds.
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    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Every employee receives full benefits including medical, dental, optical and life insurance with the premiums paid for by OZ Optics.
    • Working knowledge of medical terminology and medical specialty practices.
    • Completion of Medical Office Administrator, Medical Secretary, or equivalent formal…
    • Friendly office with excellent clientele and superb long-term staff.
    • Lloyd is seeking a fulltime replacement for Monday to Thursday, daytime hours only.
    • Keep the reception and office areas clean and organized.
    • Proficiency with computers, EMR systems, and medical documentation.
    • Create and update patient charts.
    • Prior work within the medical field, including a combination of experience and relevant medical education (International Medical graduate).
    • Knowledge of medical terminology and medical office procedures.
    • Previous experience as a medical secretary, medical receptionist, or medical office assistant is…
    • Strong familiarity with electronic medical records with knowledge of medical terminology.
    • Ensuring office flow by receiving, checking in, and guiding scheduled…
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    • Background in system administration, DevOps, or software development on Linux.
    • Lab Operations – Member of Technical Staff – Ottawa, Ontario, Canada (In office).
    • Determine and establish office procedures and routines.
    • Initiate and maintain confidential medical files and records.
    • Reply to email and face to face inquiries.
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Medical Referral Clerk
La Vie Executive Health Center
·
2.7
2500 Solandt Road, Kanata, ON K2K 3G5
$22 an hour
Permanent, Full-time
Apply now

Job details

$22 an hour
Dental care, Life insurance, Extended health care
Permanent, Full-time
2500 Solandt Road, Kanata, ON K2K 3G5

Full job description

Company Overview

La Vie Executive Health Centre has been dedicated to helping patients lead longer, healthier lives for over a decade. Our focus is on providing personalized health monitoring and preventive care to ensure our clients' well-being and success.

Job Summary

We are seeking a highly organized and detail-oriented Medical Referral Clerk to join our healthcare team in Ontario. The successful candidate will be responsible for coordinating patient referrals to specialists and diagnostic services while ensuring accuracy, timeliness, and compliance with provincial healthcare standards, including OHIP requirements and privacy legislation.

This is for an open vacancy.

Key Responsibilities

  • Process and manage patient referrals to specialists, hospitals, and diagnostic facilities
  • Ensure referrals meet OHIP and specialist requirements, including proper documentation and forms
  • Communicate with patients regarding referral status, appointment details, and next steps
  • Liaise with physicians, specialists, hospitals, and external clinics to coordinate care
  • Accurately enter and maintain referral information in Electronic Medical Records (EMR) systems
  • Track and follow up on pending referrals to ensure timely completion
  • Maintain strict confidentiality in accordance with PHIPA and clinic policies
  • Assist with administrative duties such as faxing, scanning, and scheduling as required

Qualifications

  • High school diploma or equivalent (required)
  • Medical Office Administration diploma or related education (preferred)
  • Previous experience in a medical office or referral coordination role (preferred)
  • Knowledge of medical terminology and Ontario healthcare referral processes
  • Experience using EMR systems (e.g., Accuro, OSCAR, PS Suite, Telus Health)
  • Strong organizational, communication, and time-management skills
  • Ability to work independently and as part of a multidisciplinary healthcare team

Preferred Skills

  • Familiarity with OHIP billing and referral requirements
  • Experience working with specialist clinics and hospital referral systems
  • Strong customer service skills with a compassionate and professional approach
  • Bilingual (English/French or other languages) considered an asset

'Join us in making a difference in the health journeys of our clients. If you are organized, compassionate, and eager to contribute to a thriving healthcare environment, we invite you to apply and become part of our dedicated team at La Vie Executive Health Centre.'

La Vie Health does not use AI in our recruiting and hiring process.

Job Types: Full-time, Permanent

Pay: $22.00 per hour

Expected hours: 40.0 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance

Ability to commute/relocate:

  • Kanata, ON K2K 3G5: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • This is an onsite role, five days a week in office. Are you willing to commit to this requirement?

Work Location: In person

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