Medical Office Administration jobs in Halifax, NS

Job description

The opportunity:

We are currently looking to hire a Clinic Lead to join our busy and well-established practice in Bedford. As part of the Administrative team, you are the face of the business. The successful candidate will have a passion for building strong patient/client relationships. In this busy role, you'll have the opportunity to work alongside and learn from a strong team of medical professionals.

The Clinic Lead is responsible for overseeing the daily business operations, ensuring compliance, and managing staff to provide a high-quality patient experience. This role bridges the gap between administrative, patient care, and medical functions.

Why Should You Join?

• Competitive compensation with benefits
• Established and stable practice: Our successful practice is a leader in patient care, providing a range of services to a loyal and established patient base.
• The practice has a strong health and safety culture, with compliance measures embedded in every aspect of the workplace.
• Career development: A career with us ensures you have the support, tools, and encouragement you need to grow and evolve as a professional on your individual career path.
• Fast-growing and entrepreneurial environment: Our practice is innovative, growth-oriented, and patient-focused – a combination that makes for a fast-paced, exciting, entrepreneurial atmosphere.
• Respect for our people: The team is built on a culture of respect and positivity, where we celebrate individuality and value each other's unique strengths and contributions.
• Work-life flexibility: Everyone has a life outside the practice, and we are committed to helping each team member find a healthy, sustainable balance between home and career.

Key Competencies

• Make a positive and lasting impression on the patient/client, from the moment they arrive at the practice to the moment they leave
• Lead by example in terms of professionalism and work ethic
• Candidate must be highly organized, possess strong customer service and computer skills.
• Marketing and sales experience is an asset
• Experience in a dental or private medical clinical office is considered an asset.

Responsibilities

• Operational Management: Directs daily operations, including scheduling, staff management, and maintaining a welcoming, safe, and hygienic environment for clients.
• Financial & Performance Tracking: Monitors financial performance, manages budgets, controls costs, and may assist with payroll.
• Administrative Coordination: Manages patient records, front-desk operations, phone systems, and appointment bookings.
• Financial & Performance Tracking: Monitors financial performance, manages budgets, controls costs, and may assist with payroll.
• Regulatory Compliance: Ensures the operations adheres to health, safety, and industry regulations.
• Staff Leadership: Responsible for hiring, training, and developing admin staff, as well as conducting performance appraisals.
• Marketing Support: Collaborates with marketing teams to promote services, increase the client base, and boost retention.
• Demonstrate exceptional service and next-level patient care
• Manage calls and inquiries with a smile: appointments, confirmations, and amendments
• Invoicing, insurance forms, respond to all fee inquiries in a positive manner
• Effectively manage the recall system and accurately maintain the patient/client database
• Ensure practice provides the appropriate level of service including the resolution of patient/client concerns/issues
• Maintain office cleanliness and organization
• Provide additional administrative support where needed
• Constantly providing feedback to Operations on how patient/client experience and clinic flow can improve
• Assist providers in managing clinics social media page
• Other duties as assigned

Required Skills and Qualifications

Experience: Previous experience in a medical, dental, medical aesthetics or hospitality setting is highly desirable, with some roles requiring 3+ years in a lead role.

Skills: Exceptional organizational, multitasking, and interpersonal skills are crucial, alongside proficiency in clinic management software

Relationships

• Establish genuine rapport with patients/clients, welcoming and by name
• Establish life-long patient/client relationships, ensuring retention and loyalty
• Demonstrate active listening and empathy to patients/clients using effective communication skills

Teamwork

• Attends and actively participates in team meetings
• Contributes to the team by working together as a cohesive unit
• Maintains composure under pressure during times of change

About You:

• Minimum 3 years of Admin Lead experience,
• Clinical background considered an asset
• Candidate must be highly organized, possess strong customer service and computer skills.
• Marketing, sales, and management experience is an asset.
• Experience with medical software and electronic medical record program is considered an asset.

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Work Location: In person