Medical Office Administration jobs in Halifax, NS
Clinic Lead
Easily applyUrgently hiringBedford Skin ClinicBedford, NS- $25–$35 an hour
- Full-time +1
- Experience in a dental or private medical clinical office is considered an asset.
- Experience with medical software and electronic medical record program is…
Insurance & Financial Administration Assistant/ Marketing Assistant
Easily applyUrgently hiringMacLellan & Moffatt GroupHalifax, NS B3K 5L2- $48,000–$60,000 a year
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- RRSP match
- The successful candidate will have their own office ( not a cubicle) on the 10th floor of a north end Halifax office building in a growing area.
Executive Assistant to Clinical Psychologist
Easily applyCRUX PsychologyHalifax, NS B3J 3T5- $18–$23 an hour
- Full-time
- Previous medical or mental health office experience is preferred but not required.
- Minimum two years of experience in customer service, administration, or…
- Right TrafficHalifax, NS
- $55,000–$68,000 a year
- Full-time
- Vision care
- Dental care
- Life insurance
- Maintain accurate documentation and records related to benefits administration.
- Strong knowledge of employee benefits administration and compliance requirements…
Medical Administrative Assistant
Easily applyRavines Medical GroupTimberlea, NS- $19.00–$22.50 an hour
- Full-time +1
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Extended health care
- Minimum 1–2 years of experience working as a medical receptionist or medical office assistant.
- Scanning and organizing medical documents.
Medical Administrative Coordinator
Easily applyANSR ClinicsBedford, NS B4A 2X9- $50,000–$60,000 a year
- Full-time
- Paid time off
- Vision care
- Dental care
- Life insurance
- Extended health care
- On-site parking
- Previous experience in healthcare administration, patient coordination, or medical office support preferred.
- Manage scheduling of patients for all treatments.
Program Officer - Skills 2 SucSeed (S2S)
Easily applyNewSociety for Enterprise Education & Development...Dartmouth, NS B3A 1M5- Full-time
- Monday to Friday +1
- Employee assistance program
- RRSP match
- Wellness program
- Work from home
- Experience with Google suite, Microsoft office and other online platforms.
- Recruit youth from referring agencies including OSD offices, residential facilities,…
Program Officer - Skills 2 SucSeed (S2S)
Easily applyNewSociety for Enterprise Education & Development...Dartmouth, NS B3A 1M5- Full-time
- Monday to Friday +1
- Employee assistance program
- RRSP match
- Wellness program
- Work from home
- Experience with Google suite, Microsoft office and other online platforms.
- Recruit youth from referring agencies including OSD offices, residential facilities,…
View similar jobs with this employerAdministrative Assistant
Easily applyArthritis & Injury Care CentreDartmouth, NS B2W 6L4- $20–$22 an hour
- Full-time +1
- Dental care
- Extended health care
- A post-secondary education in medical office, office administration, or business administration is required.
- Greet patients, clients, co-workers, and physicians…
View similar jobs with this employerAdministrative Assistant
Easily applyArthritis & Injury Care CentreHalifax, NS B3J 2K2- $20–$22 an hour
- Full-time +1
- Dental care
- Extended health care
- Minimum 1 year of experience in a busy medical office, healthcare, or customer service environment.
- Previous experience in a specialist medical clinic, sports…
HVAC Sales Administration
Easily applyFirefly Solar Inc.Halifax, NS B3S 1B8- $20–$22 an hour
- Full-time
- RRSP match
- Casual dress
- Previous clerical or administrative experience preferred, especially in customer service or medical/dental office settings.
General Manager
Easily applyP3 Veterinary PartnersHalifax, NS- Full-time
- Paid time off
- Vision care
- Dental care
- Employee assistance program
- Paid vacation
- RRSP match
- Ensure medical teams have access to continuing education, mentorship and development opportunities to support continuous improvement and enhance patient care.
- Convergint Technologies LtdDartmouth, NS
- Tuition reimbursement
- Paid time off
- Dental care
- Designated paid holidays
- RRSP
- Immediate comprehensive benefit plan (medical, dental, etc.).
- Minimum of three years of direct project/contract administration experience.
Claims Specialist
Easily applyRight TrafficDartmouth, NS- $55,000–$62,000 a year
- Full-time
- Paid time off
- Vision care
- Dental care
- Life insurance
- Extended health care
- RRSP
- Willingness to work in office, field, and active job site environments.
- Minimum 2 years of experience in claims administration, insurance, risk management, or a…
Medical Office Administration Instructor - Halifax
Easily applyNewEastern CollegeHalifax, NS- Part-time
- Monday to Friday
- Experience in a medical clinic or office environment.
- Hours: Part-time, Monday to Friday, 8:00 am to 12:00 pm.
- Experience with billing in Nova Scotia clinics.
- Air LiquideHalifax, NS
- Full-time
- Assists in the management of equipment - including warranty, maintenance and repair for internal assets, as well as customer owned medical devices and other…
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Job Post Details
Job details
Pay
- $25–$35 an hour
Job type
- Permanent
- Full-time
Location
Full job description
Job description
The opportunity:
We are currently looking to hire a Clinic Lead to join our busy and well-established practice in Bedford. As part of the Administrative team, you are the face of the business. The successful candidate will have a passion for building strong patient/client relationships. In this busy role, you'll have the opportunity to work alongside and learn from a strong team of medical professionals.
The Clinic Lead is responsible for overseeing the daily business operations, ensuring compliance, and managing staff to provide a high-quality patient experience. This role bridges the gap between administrative, patient care, and medical functions.
Why Should You Join?
- Competitive compensation with benefits
- Established and stable practice: Our successful practice is a leader in patient care, providing a range of services to a loyal and established patient base.
- The practice has a strong health and safety culture, with compliance measures embedded in every aspect of the workplace.
- Career development: A career with us ensures you have the support, tools, and encouragement you need to grow and evolve as a professional on your individual career path.
- Fast-growing and entrepreneurial environment: Our practice is innovative, growth-oriented, and patient-focused – a combination that makes for a fast-paced, exciting, entrepreneurial atmosphere.
- Respect for our people: The team is built on a culture of respect and positivity, where we celebrate individuality and value each other's unique strengths and contributions.
- Work-life flexibility: Everyone has a life outside the practice, and we are committed to helping each team member find a healthy, sustainable balance between home and career.
Key Competencies
- Make a positive and lasting impression on the patient/client, from the moment they arrive at the practice to the moment they leave
- Lead by example in terms of professionalism and work ethic
- Candidate must be highly organized, possess strong customer service and computer skills.
- Marketing and sales experience is an asset
- Experience in a dental or private medical clinical office is considered an asset.
Responsibilities
- Operational Management: Directs daily operations, including scheduling, staff management, and maintaining a welcoming, safe, and hygienic environment for clients.
- Financial & Performance Tracking: Monitors financial performance, manages budgets, controls costs, and may assist with payroll.
- Administrative Coordination: Manages patient records, front-desk operations, phone systems, and appointment bookings.
- Financial & Performance Tracking: Monitors financial performance, manages budgets, controls costs, and may assist with payroll.
- Regulatory Compliance: Ensures the operations adheres to health, safety, and industry regulations.
- Staff Leadership: Responsible for hiring, training, and developing admin staff, as well as conducting performance appraisals.
- Marketing Support: Collaborates with marketing teams to promote services, increase the client base, and boost retention.
- Demonstrate exceptional service and next-level patient care
- Manage calls and inquiries with a smile: appointments, confirmations, and amendments
- Invoicing, insurance forms, respond to all fee inquiries in a positive manner
- Effectively manage the recall system and accurately maintain the patient/client database
- Ensure practice provides the appropriate level of service including the resolution of patient/client concerns/issues
- Maintain office cleanliness and organization
- Provide additional administrative support where needed
- Constantly providing feedback to Operations on how patient/client experience and clinic flow can improve
- Assist providers in managing clinics social media page
- Other duties as assigned
Required Skills and Qualifications
Experience: Previous experience in a medical, dental, medical aesthetics or hospitality setting is highly desirable, with some roles requiring 3+ years in a lead role.
Skills: Exceptional organizational, multitasking, and interpersonal skills are crucial, alongside proficiency in clinic management software
Relationships
- Establish genuine rapport with patients/clients, welcoming and by name
- Establish life-long patient/client relationships, ensuring retention and loyalty
- Demonstrate active listening and empathy to patients/clients using effective communication skills
Teamwork
- Attends and actively participates in team meetings
- Contributes to the team by working together as a cohesive unit
- Maintains composure under pressure during times of change
About You:
- Minimum 3 years of Admin Lead experience,
- Clinical background considered an asset
- Candidate must be highly organized, possess strong customer service and computer skills.
- Marketing, sales, and management experience is an asset.
- Experience with medical software and electronic medical record program is considered an asset.
Job Types: Full-time, Permanent
Pay: $25.00-$35.00 per hour
Work Location: In person