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Medical Office Administration jobs in Etobicoke, ON

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    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Post-secondary education in healthcare administration, mental health, psychology, business administration, or a related field.
    • Pay: $17.90-$18.50 per hour.
    • Education/diploma in medical office administration.
    • 1-year medical office experience.
    • Do you have a certificate/diploma in medical administration?
    • Handle general office administration, including payroll, scheduling, and reporting.
    • Work in a modern and welcoming medical facility.
    • What We’re Looking For:*.
    • Clinical or medical setting: 3 years (required).
    • Do you have experience with PS Suites (PSS) electronic medical record system?
    • Pay: $23.85-$28.00 per hour.
    • Minimum 1 year of dental or medical administration experience (dental preferred).
    • Assist with monitoring and ordering office supplies.
    • Strong knowledge of dental terminology and medical terminology beneficial.
    • Maintain accurate records within electronic medical records systems such as Paradigm.
    • Previous experience in a dental office is required.
    • The ideal candidate will have previous treatment coordinator experience and a strong understanding of dental…
    • Follow standardized test-administration procedures and instructions.
    • Maintain strict confidentiality of medical, psychological and personal information.
  • View similar jobs with this employer
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
  • View similar jobs with this employer
    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Coordinating the Hygiene Schedule for patients of a comprehensive dental office.
    • Assisting with billing, financial reports, and office coordination.
  • View similar jobs with this employer
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Any office-based work will be performed from our Mississauga office at Ambler Drive.
    • Employees can expect to be in the office for a variable number of days per…
  • View similar jobs with this employer
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
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Clinic Manager – Etobicoke, Ontario
MedSleep Inc.
·
2.9
5359 Dundas Street West, Toronto, ON M9B 1B1
$62,000–$72,000 a year
Full-time
Apply on company site

Job details

$62,000–$72,000 a year
Paid time off, Vision care, Dental care, Life insurance, Disability insurance, RRSP match, Extended health care
Full-time
Monday to Friday
5359 Dundas Street West, Toronto, ON M9B 1B1

Full job description

Clinic Manager – Etobicoke, Ontario

MedSleep was founded in 2004 out of a genuine passion for sleep medicine, and that spirit has grown into an entrepreneurial, fast-expanding national team with clinics across Canada. We're looking for an experienced, hands-on Clinic Manager to lead day-to-day operations at our Etobicoke, Ontario clinic – someone who can balance strong leadership with a genuine commitment to patient care.
Why Join MedSleep?

  • Be part of our growth story: we're a national Canadian company that's been expanding since 2004, with an entrepreneurial environment that rewards initiative and offers real career growth
  • A commitment to education: ongoing personal and professional development is built into how we grow our people
  • A diverse, welcoming team: we're proud that women make up the majority of our Senior Management team
  • Comprehensive benefits: Health, Dental, Vision, Long Term Disability, Life Insurance, and Accidental Death & Dismemberment coverage
  • Company Match RRSP Program
  • Paid Time Off

What You’ll Do
Operations & Patient Experience

  • Oversee daily clinic operations – reception, doctor's schedules, and sleep study booking – ensuring smooth patient flow and a high-quality experience at every touchpoint
  • Interact directly with patients and physicians to address questions and foster a positive experience for both
  • Handle escalated patient concerns with professionalism and care
  • Analyze patient feedback surveys to identify areas for improvement

Team Leadership & Staffing

  • Recruit, onboard/offboard, train, schedule, and manage clinic staff, building a team culture where every person is valued
  • Coach and motivate the team, providing feedback to ensure quality, timeliness, and a positive patient experience
  • Ensure adequate admin staffing to support delivery of excellent patient care
  • Step into the Administrator role as needed during staff absences

Quality, Compliance & Billing

  • Monitor and uphold clinical and administrative quality standards, ensuring compliance with health and safety regulations and patient privacy/confidentiality requirements (PHIPA)
  • Track productivity, timeliness, and quality metrics; adhere to internal administrative and process standards
  • Review and resolve OHIP billing questions, RAs, and rejections, and track non-OHIP receivables with the billing team
  • Ensure sleep studies, consult notes, and follow-ups are reported and sent out in a timely manner

Systems, Reporting & Process Improvement

  • Manage the clinic's EMR system, ensuring accurate patient records and efficient workflows
  • Complete and submit operational reports in a timely manner
  • Develop, roll out, and continuously improve administrative processes and policies

Budget, Supplies & Relationships

  • Support budgeting, inventory management, and ordering of supplies
  • Coordinate maintenance and repairs for clinic equipment and facilities
  • Build and maintain strong relationships with referring physicians and community partners
  • Contribute to local marketing and outreach efforts to support clinic growth

Skills & Qualifications:

  • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset)
  • Proven leadership skills with experience managing and developing a team
  • Strong organizational and problem-solving abilities in a fast-paced environment
  • Proficiency with EMR systems, scheduling software, and Microsoft Office
  • Excellent communication skills, with the ability to liaise confidently with physicians, staff, and patients

Job Details:

  • Location: Etobicoke, Ontario
  • Job Type: Full-Time, Permanent
  • Schedule: M-F, 40 hours/week
  • Salary: $62,000 - $72,000 per annum

MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. If you're an organized, people-focused leader who wants to help build our legacy and future, we'd love to hear from you.
Vacancy Disclosure: this posting represents an additional position within our organization.
AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.

Job Type: Full-time

Pay: $62,000.00-$72,000.00 per year

Benefits:

  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Flexible language requirement:

  • French not required

Work Location: In person

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