Medical Office Administration jobs in Durham District, ON

• Excel reporting & data analysis
• Lead & project coordination
• Sales operations support

Project Development Administrator
Location: Whitby, Ontario
Work Environment: 100% In-Office
Salary: $55,000 + $2,000 Annual Bonus

Who Are We?
We are a strategic recruitment agency specializing in connecting skilled professionals with top employers across Canada and the United States. Our holistic approach ensures that both technical and cultural alignment leads to long-term success for all parties involved.

Why Are We Looking for You?
We are proud to support our client in hiring a Project Development Administrator to join their growing team in Whitby.
This is a unique opportunity for someone who enjoys working with data, coordinating multiple priorities, and supporting a busy Sales team. You will work behind the scenes to help the team stay organized, analyze territory and sales information, manage incoming leads, coordinate training activities, and support upcoming projects, bids, and tenders.

This is not a direct sales role. It is an operational and analytical support position that plays an important part in helping the Sales team work efficiently and pursue new business opportunities.
We are open to candidates with previous sales administration, project coordination, or business support experience, as well as junior candidates and recent graduates who bring strong Excel skills, attention to detail, and a willingness to learn.

What’s In It for You?

• $55,000 annual salary + $2,000 annual bonus
• Comprehensive medical and dental benefits
• Full-time, permanent opportunity
• Opportunity to build experience across sales operations, project development, reporting, and business analysis
• Collaborative and team-oriented work environment

What Will You Do?

• Prepare monthly reports and analysis for the Sales team using Microsoft Excel
• Work with sales and territory data using PivotTables, filters, formulas, sorting, and other Excel functions
• Assist with territory analysis and reporting to support sales planning and decision-making
• Monitor incoming leads from the company website and other lead-generation sources and distribute them to the appropriate territories
• Maintain accurate records of leads and related sales activities
• Assist with gathering pre-qualification information and documentation for upcoming projects, bids, and tenders
• Coordinate information across internal teams to ensure documentation and project requirements are completed on time
• Support the coordination of sales training programs, including schedules, timelines, field rides, participants, and logistics
• Assist with quotes, sales documentation, and other administrative requirements
• Support ad hoc reporting, analysis, and special projects
• Help identify opportunities to improve reporting, processes, and overall Sales team efficiency

What Do You Bring?

• Good working knowledge of Microsoft Excel, including PivotTables, filters, formulas, sorting, and working with data
• Strong organizational skills and attention to detail
• Comfort working with numbers, reports, and data
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• A proactive, resourceful, and team-oriented approach
• Ability to learn new systems, processes, and business concepts quickly
• Previous experience in sales administration, project coordination, sales operations, business administration, or a similar role is an asset, but not required
• Post-secondary education in Business Administration, Sales, Marketing, Business Analytics, Project Management, or a related field is an asset

This role could be an excellent fit for an experienced administrator looking to move into a more analytical and operational position, or a recent graduate or junior professional looking for an opportunity to build their career.

Please note that this is a fully in-office position. Candidates must be able to commute to the Whitby office five days per week.

Recruitment Technology & AI Notice
As part of our recruitment process, we may use technology, including artificial intelligence-assisted tools, to support certain administrative aspects of recruitment. These tools do not make final hiring decisions. All candidate applications and hiring decisions involve human review and consideration.

We thank all applicants for their interest; however, only those selected to move forward in the recruitment process will be contacted.

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