Medical Medical Secretary jobs in Mississauga, ON

A dermatology practice in Toronto that offers a modern, patient-centered approach to skin health. Founded by board-certified dermatologists, the clinic combines expert medical care with the latest in cosmetic innovation. The team provides comprehensive treatment for a wide range of skin conditions and offers an extensive range of cosmetic treatments. They also conduct clinical trials to bring cutting-edge therapies to patients. The clinic’s mission is to redefine dermatology through expertise, innovation, and an unwavering focus on patient care.

About You

You are a friendly, organized and dependable professional who thrives in a fast paced clinical environment. You communicate clearly, stay calm under pressure and handle multiple tasks with accuracy and care. You’re patience focused, quick to learn new systems and committed to maintaining confidentiality and professionalism at all times. Above all, you take pride in supporting both patients and clinical staff with empathy, efficiency and a positive attitude.

Job Overview

We are seeking a professional, organized, and patient-focused Medical Office Administrator to join our dermatology practice. As a key member of our team, you will ensure a smooth, welcoming and efficient patient experience while supporting daily clinic operations. The role includes managing appointments, maintaining accurate EMR records, handling referrals and documentation and assisting clinics as needed. The ideal candidate thrives in a fast-paced medical setting, demonstrates strong communication skills, organization and multitasking skills are essential.

Duties

Front Desk & Patient Experience

• Greet and assist patients; manage check-in/out and appointment scheduling.
• Provide pre-visit instructions, handle inquiries, and process OHIP/private payments.
• Maintain a clean, organized waiting area.

Administrative & Clinical Support

• Update patient data in the EMR; prepare charts and documentation.
• Manage calls, messages, scanning, faxing, filing, and general office organization.
• Process incoming/outgoing referrals and ensure proper documentation.
• Track referral status, organize clinical documents, and manage faxes/emails.
• Coordinate related appointments and escalate urgent items.

Clinic Coordination

• Support clinic flow with doctors and staff; follow protocols for cancellations, no-shows, and reminders.
• Manage time-sensitive communication and assist with daily operational tasks.

Skills & Qualifications

Required:

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask in a busy clinical environment
• Professional, empathetic, and patient-focused demeanor
• Comfort with technology and ability to learn EMR systems quickly

Preferred:

• Previous experience in a medical office or dermatology practice
• Familiarity with CHR or other EMR platforms
• Experience with medical terminology, referrals, or clinical documentation

You will be part of a supportive and collaborative environment that values patient care and staff well-being. This role offers the opportunity to learn, grow, and contribute to a high-quality dermatology practice. If you are responsible, motivated, and passionate about providing excellent service, we encourage you to apply.

Job Type: Full-time

Pay: $22.00-$23.00 per hour

Work Location: In person