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Medical Health Office Administration jobs in Mississauga, ON

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    • A university degree or advanced diploma in business administration or healthcare administration.
    • 2–5 years of experience in account management, customer success…
    • Follow standardized test-administration procedures and instructions.
    • Maintain strict confidentiality of medical, psychological and personal information.
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    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Post-Secondary Diploma / Degree in a medical-related discipline is mandatory.
    • Current regulated health care professional with no restrictions; member of…
    • 1-3 years of experience in medical administration or clinical reception.
    • Discounts on medical aesthetic treatments and skincare products.
    • Leads “back office” administration, preparing reports/accumulating data on a regular basis to maintain PACS database integrity, and leads projects to repair…
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    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
  • View similar jobs with this employer
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
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    • Requires traveling to physician’s offices on a regular basis as requested by the physician’s office.
    • FNCM offers enrolment and reimbursement support to…
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    • Requires traveling to physician’s offices on a regular basis as requested by the physician’s office.
    • FNCM offers enrolment and reimbursement support to…
    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Must have 2+ years dental administration experience to be considered.
    • Duties- Greet and welcome patients as they arrive at the dental office- Answer phone calls…
    • A college diploma in the health or social services, or business/office administration.
    • Familiarity with medical terminology, and office administrative…
    • Provides leadership to ensure health information technology and applications support safe medication use and safe/effective patient care;
    • We offer a wide variety of benefits and programs to support your physical, emotional, financial, social, and environmental health.
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Medical Concierge Account Manager
La Vie Executive Health Center
·
2.7
Oakville, ON
$25–$30 an hour
Permanent, Full-time
Apply now

Job details

$25–$30 an hour
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program, Extended health care
Permanent, Full-time
Oakville, ON

Full job description

Patient Experience & Journey Navigation

At La Vie Executive Health Centre, we transcend the conventional medical setting – we embody a sanctuary of excellence in private healthcare. Boasting a cadre of esteemed physicians, specialists, and healthcare professionals, we take pride in being the go-to destination for individuals seeking an elevated standard of healthcare service. Recognizing that healthcare isn't a one-size-fits-all scenario, we are dedicated to providing customized solutions that align with your distinct needs.

The Role

The Care Concierge Manager serves as the member's primary non-clinical account and relationship manager after activation into ongoing care. The role maintains longitudinal visibility across requests, appointments, referrals, results, clinician follow-through, preventive care, specialty programs, and service commitments.

The Care Concierge Manager coordinates ownership across the Care Pod and supporting teams, anticipates service risk, communicates proactively, and ensures closed-loop follow-through without independently providing clinical advice or interpreting clinical information.

Core Responsibilities

  • Member Onboarding & Relationship Management: Lead seamless handoffs from Sales/Assessment teams; introduce members to their Care Pod, set service expectations, confirm communication preferences, and maintain continuous oversight of the end-to-end member journey.
  • Service Coordination & Clinical Navigation: Receive, classify, track, and route all incoming member requests. Facilitate routine and urgent scheduling, monitor outgoing referrals, track missing lab/imaging reports, and coordinate clinician callbacks to ensure no detail falls through the cracks.
  • Proactive Engagement & Preventive Care: Track and ensure completion of Annual Preventive Assessments (APAs) and wellness milestones. Monitor engagement indicators, conduct proactive outreach for disengaged members, and coordinate routine touchpoints.
  • Service Recovery & Escalation: Actively identify members experiencing service delays or unresolved issues. Manage the At-Risk workflow, handle complaints with empathy and objectivity, and track recovery actions to resolution.
  • Specialty Program & Administrative Support: Partner with Program Concierges during specialty care journeys, coordinate member billing and medical record requests with Finance/Admin, and manage cross-departmental administrative needs.
  • Portfolio Control & Operational Rigor: Manage day-to-day portfolio risk using system dashboards, Red/Amber/Green status indicators, and SLA tracking. Maintain accurate documentation in approved systems while strictly adhering to privacy and non-clinical role boundaries.

Required Qualifications

  • A university degree or advanced diploma in business administration or healthcare administration.
  • 2–5 years of experience in account management, customer success, patient navigation, healthcare administration. Healthcare experience is strongly preferred.
  • Demonstrated experience managing a client or member portfolio with competing priorities, service commitments, and multiple internal stakeholders.
  • Strong relationship-management skills with demonstrated proactive engagement, risk identification, issue resolution, retention-oriented service, and closed-loop follow-through.
  • Strong scheduling, organization, prioritization, and follow-through skills with exceptional attention to detail.
  • Excellent written and verbal communication, active listening, judgment, and ability to navigate sensitive conversations with empathy and professionalism.
  • Strong analytical and organizational skills with the ability to use dashboards, risk indicators, overdue work, and service data to prioritize action.
  • Proven ability to resolve service issues, coordinate across teams, manage competing priorities, and escalate appropriately.
  • Proficiency with EMR, scheduling, and digital communication platforms. Experience maintaining accurate portfolio or account data is strongly preferred.
  • High emotional intelligence, discretion, accountability, and strong understanding of privacy, confidentiality, documentation standards, escalation protocols, and non-clinical role boundaries.

This is for an open vacancy. La Vie does not use AI in our recruiting or hiring processes.

Pay: $25.00-$30.00 per hour

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Oakville, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • This is an onsite role. Are you willing to commit to working onsite 5 days a week?

Work Location: In person

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