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Personal Assistant Vancouver, BC

Position Overview: We are seeking an exceptionally capable, polished, responsive, and discreet Personal Assistant to provide high-level personal support to a family based in Vancouver. The successful applicant will represent the family and provide support across multiple properties, projects, and daily commitments. This is a high-trust, full-time role focused on making the principals’ lives easier, more organized, and seamlessly coordinated. The position is hybrid, working out of the principals’ main residence on an as-needed basis with a core schedule of Monday–Friday, 9:00 AM – 5:00 PM, plus flexibility for evening, weekend, or time-sensitive needs. Travel will be required for this position, and a valid, updated passport is required.

Candidate Profile: You are able to exercise sound judgment, discretion, and emotional composure across a wide variety of situations, with exceptional written and verbal communication skills. Excellent organizational ability is a top priority—not only administratively, but within household environments, physical property spaces, and family logistics. You possess strong interpersonal skills, with the ability to communicate and coordinate effectively with contractors, trades, vendors, household staff, and service providers. The ability to anticipate needs, resolve problems, and juggle competing priorities with minimal direction is vital for your success in this role. You are a dedicated, service-minded professional looking to devote yourself to your next long-term role within a private household and family office setting.

Primary Responsibilities:

• Property & Estate Liaison: Liaise with property and estate staff, contractors, trades, vendors, and service providers across the family’s properties. Assist with coordination, communication, scheduling, and follow-up to help ensure maintenance, services, and projects are completed properly, on time, and to expected standards.
• Calendar & Schedule Coordination: Manage personal calendars, medical/wellness appointments, dining reservations, social commitments, and family scheduling while proactively resolving conflicts.
• Errand & Personal Logistics: Run daily errands for the principals (e.g., dry cleaning, deliveries, returns, repairs, personal items) and take full ownership of special requests from start to finish.
• Travel Coordination: Arrange comprehensive personal and family travel—including flights, accommodations, ground transportation, dining, activities, and detailed itineraries—and respond quickly to travel changes or disruptions.
• Financial & Administrative Tracking: Handle household inventory tracking, budgeting, expense tracking, and digital documentation for the principals.
• Events & Hospitality: Help facilitate personal and family special events, celebrations, and gatherings by organizing additional staff, catering, invitations, setups, and guest logistics.
• Gifting & Special Projects: Assist the principals with gift sourcing and purchasing, holiday cards, product research, and compiling custom solutions for principal approval.
• Team Collaboration & Additional Duties: Work closely alongside family office staff, household teams, and advisors, performing additional duties as assigned by the principals.

Applicant Qualities:

• Experience: 5+ years of experience in a Personal Assistant, Executive Assistant, Family Office, Luxury Hospitality, or Event Planning role supporting high-demand individuals or families.
• Education: University education is considered a strong asset.
• Technical Proficiency: Strong familiarity and comfort with digital management tools, budgeting/tracking spreadsheets, and writing software such as Microsoft Office and Google Workspace.
• Communication & Interpersonal Skills: Exceptional ability to communicate effectively, professionally, and courteously across all levels, including family members, staff, advisors, vendors, contractors, and service providers.
• Time Management & Problem Solving: Punctual, highly organized, attentive to detail, and able to work independently with incomplete information to solve problems proactively.
• Discretion & Privacy: Unwavering commitment to maintaining absolute privacy, confidentiality, appropriate boundaries, and diplomacy at all times.
• Licensing & Eligibility: Must possess a valid driver’s license with a clean driving record, a valid passport for travel, and legal entitlement to work in Canada.

Pay: $80,000.00-$85,000.00 per year

Benefits:

• Paid time off

Experience:

• Personal Assistant: 3 years (required)

Licence/Certification:

• Full drivers license and vehicle (required)

Work Location: In person