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Medical File Clerk jobs in Toronto, ON

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    • Referral Management: Process incoming patient referrals from family physicians and manage outgoing medical faxes.
    • View all Toronto Head & Neck Clinic jobs - Toronto jobs
    • Salary Search: Medical Office Assistant salaries in Toronto, ON
    • Support practice management and administrative organization, including file management, document tracking, and workflow coordination.
    • Certification in medical administration is preferred.
    • Verify patient OHIP information and update electronic medical records.
    • Experienced office assistant needed for MVA assessment and rehabilitation department.
    • Corresponding with patients, providers, insurance companies and law firms.
    • Answering phones, taking telephone messages, managing email.
    • Scheduling- managing patient appointments and health car providers schedule.
    • Minimum 2 years Previous experience in a medical office setting is a must, with a strong understanding of medical terminology.
    • Job Types: Full-time, Permanent.
    • Build and maintain patient files ensuring all required physician notes, exam results, reports are completed and stored; tracks data to ensure patient files are…
    • This is a permanent full-time position (4-5 days a week), including mandatory weekends and occasional evenings.*.
    • Knowledge of EMR and G-suite is an asset.
    • This role requires familiarity with computer scheduling, common medical terminology, and experience in medical office setting.
    • Fax Management: Process incoming office faxes and file them to digital patient chart.
    • Experience: 1+ years working in a medical, dental, or allied…
    • This role requires proficiency in handling electronic medical records and familiarity with medical terminology.
    • Knowledge of medical terminology is a plus.
    • Experience with electronic medical records, medical terminology, and office management systems is essential.
    • Proficiency with electronic medical records systems…
    • Handle filing, document proofreading, and organization of office files to ensure easy retrieval and compliance.
    • Cantonese, English and Mandarin (preferred).
    • Support clinical staff with medical duties as needed, including preparing rooms and equipment for medical procedures (e.g. Pap smears, vaccinations etc).
    • Familiarity with electronic medical records systems Avaros.
    • Strong knowledge of medical terminology relevant to healthcare settings.
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Job Post Details

Medical Office Assistant - job post

Toronto Head & Neck Clinic
491 Eglinton Avenue West, Toronto, ON M5N 1A8
$20 an hour - Full-time, Contract

Job details

Pay

  • $20 an hour

Job type

  • Contract
  • Full-time

Shift and schedule

  • Monday to Friday

Location

491 Eglinton Avenue West, Toronto, ON M5N 1A8

Full job description

Medical Office Administrator (12-Month Contract)

Company: Toronto Head and Neck Clinic
Location: Toronto, ON
Job Type: Full-time, 12-Month Contract (with potential for extension)
Wage: $20.00 per hour
Schedule: Monday to Friday (9:00 AM – 5:00 PM closing shift) + occasional Saturdays
Start Date: December 1, 2026

About Us : The Toronto Head and Neck Clinic is a premier Ear, Nose, and Throat (ENT) medical facility. We are dedicated to providing specialized, compassionate, and high-quality care to our patients. Our clinic operates under the Ontario Health Insurance Plan (OHIP). We are seeking an organized, punctual, fluent English-speaking Medical Office Administrator to manage our afternoon operations, handle clinical administrative tasks, and close the clinic daily.

Key Responsibilities

  • Patient Reception: Welcome patients warmly, manage the check-in process, and verify valid OHIP health cards upon arrival.
  • Appointment Scheduling: Coordinate complex physician schedules, book specialist consultations, and schedule follow-up appointments.
  • Phone & Email Triaging: Answer incoming clinic inquiries, direct urgent calls appropriately, and respond to the general clinic email inbox.
  • Referral Management: Process incoming patient referrals from family physicians and manage outgoing medical faxes.
  • Administrative Support: Maintain digital patient charts and keep the reception area organized. (Note: This role does not involve medical billing).
  • Closing Operations: Manage afternoon clinic flow during operational hours (8:00 AM – 4:00 PM) and handle end-of-day office closing procedures until 5:00 PM.

Job Requirements

  • Language Proficiency: Must be fully fluent in English with exceptional verbal and written communication skills.
  • Availability: Must be able to work the 9:00 AM to 5:00 PM shift Monday to Friday, and be available to work occasional Saturdays as required by the clinic schedule.
  • Commitment: Ability to fulfill the initial 12-month contract starting December 1, 2026.
  • Experience: Minimum 1–2 years of experience in a Canadian medical clinic front desk or administrative role.
  • Technical Skills: Proficiency with Electronic Medical Records (EMR) software and standard office programs.
  • Privacy Compliance: Strict adherence to Ontario personal health privacy regulations (PHIPA).
  • Education: High school diploma required; completion of a Medical Office Administration program is preferred.

Pay: $20.00 per hour

Work Location: In person

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