Medical Event Planner jobs

The Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognized internationally for excellence in chiropractic education, research and patient care.

Vision: Develop experts in musculoskeletal care who are integral and collaborative partners in healthcare.

Mission: Lead and advance world class chiropractic and related healthcare education, research and patient care.

Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.

Position: Special Events Coordinator (6 month contract until March 2027)

Reports to: Manager, Alumni Engagement and Special Events

Hours/Days of Work: 35 hours/week, Monday – Friday, 8:30 AM to 4:30 PM

Start Date: ASAP

Salary: $29.20-$37.96 per hour

Job Posting Date: August 31, 2026

Application Deadline: September 14, 2026

Application Requirement:

Interested internal applicants to apply by logging into UKG and navigating to:

My Career > Internal Job Postings.

Interested external applicants to apply via the CMCC Job Board

Position Summary:

The successful candidate will be responsible for the project life cycle of event programming (planning, executing, reviewing) of annual fundraisers and friend-raisers, including major one-off events as they arise. Duties include coordinating set budgets, marketing the event, procuring and managing resources and recommending improvements for the development of future projects. The individual will be responsible for all communications, internal and external, related to each event.

Responsibilities:

• Plan, manage and evaluate major annual events including:

• Homecoming Reunion (social events)

• Backs in Motion 10km Run & 5km Run/Walk (community race)

• BackSwing Golf Tournament (golf tournament and silent auction)

• Practice Opportunity Tradeshow (keynote speaker, panel presentation; vendor and career fair)

• Assist/plan, manage and evaluate additional events including:

• Orientation Week, CMCC’s Birthday, Remembrance Day, Undergrad Awards, Holiday Market, Employee Holiday Party & Recognition Event, Board Graduate Celebration and Convocation

• Other CMCC hosted events as required

• Coordinate and manage set budgets: monitor revenues and expenses, prepare final financial statements and reports and conduct a financial analysis.

• Ensure compliance of SOP, park and street permits.

• Recruit and manage staff, student and public event volunteers.

• Prepare event promotional strategy using various mediums including print advertisements, website updates, tradeshow marketing, social media, email marketing, direct mail, word of mouth campaigns, PR opportunities, etc.

• Manage fundraising program within applicable events such as the peer-to-peer fundraising campaign for Backs in Motion

• Coordinate special event gift processing in accordance with Canada Revenue Agency regulations.

• Provide guidance for volunteers and other areas in the institution in the best practices of fundraising, marketing and event planning.

• Provide coverage for Manager, Alumni Engagement and Special Events during absence.

• Other duties as assigned

Qualifications:

• 2-year College Diploma in Special Events Planning or related field (Event Management, Hospitality, Marketing, Communications, Business)
• Special event planning designation and/or equivalent experience preferred
• Minimum of two years related experience in higher education, association, nonprofit or alumni relations preferred
• Fundraising and event revenue experience
• Above average skills in writing and copyediting for promotional material, reports, letters, and general announcements.
• Above average skills in MS Office and database programs (experience with Survey Monkey, Canva, Social Media and App technology is preferred.)
• Spreadsheet Management
• Outstanding organizational skills, negotiation skills, strong attention to detail and the ability to handle multiple projects simultaneously
• Strong interpersonal skills for interacting with individuals in various levels and external and internal stakeholders
• Budget development and implementation experience and the ability to stay within the event budget
• Ability to negotiate and follow-up on agreements with vendors
• Ability to work independently and as an effective team member
• Comfortable being hands on with event setup and teardown
• Experience working with and supervising volunteers
• Dynamic and energetic approach to work
• Ability to travel and work flexible hours (including evenings and weekends) as required (particularly at event time)
• Possession of a valid driver’s license and use of a car
• Revenue generating experience in event planning, preferably in sporting events is an asset
• Models professional attributes and the core values of CMCC, Collaboration, Accountability, Respect, Innovation, Nurturing, and Growth.

Internal applicants are required to inform their Division Director of their intentions to apply, prior to doing so.

We thank all candidates in advance, but only those candidates who meet the minimum requirements of the job posting will be contacted.

Any offer of employment is contingent upon successful completion of references.

Successful applicants shall be required to provide original transcripts to validate their academic qualifications as a condition of employment at CMCC.

Compliance with the CMCC Communicable Diseases Policy is a requirement for employment with CMCC. Please see https://www.cmcc.ca/about-cmcc/policies for more information.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and CMCC Accessibility Policy, accessible formats and communication supports are available upon request for all parts of the hiring process. Applicants are required to make their needs known in advance. Please contact Human Resources at hradmin@cmcc.ca

In our commitment to promote fair and equitable treatment of all employees and applicants, CMCC provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status or any other ground as described in the Ontario Human Rights Code. CMCC’s implementation and support of employment initiatives encourage diversified