Medical Correspondent jobs

Admin/Clerical Support

Administration Manager

Full Time

Kirkland

QC

InGenesis is seeking a Medical Affairs Coordinator to work with our client. In this position, you will work with the Medical Affairs Director, Medical Advisors, and Medical & Science Liaisons to create an efficient organized workplace and to provide general support to their medical activities.

Responsibilities include, but are not limited to:

• Assist the team in organizing medical events.
• Organize departmental internal or external quarterly meetings and international visits as needed including coordination of travel arrangement logistics.
• Support with the management of Investigator Initiated Studies and Local Clinical Evaluation Studies. This includes submissions, study progress tracking, and payments as per milestones.
• Assist in tracking budgets, YTD reports, and preparing accruals as required.
• Provide general coordination and administrative support.
• Evaluate all programs for compliance with company Standard Operating Procedures and Policies.
• Coordinate with external suppliers for the procurement of services related to Medical events/projects.
• Maintain the database on absenteeism and vacation.

Minimum Qualifications:

• High School diploma, a DEC in Office Technology or its equivalent would be an asset.
• More than five years of relevant experience, preferably at Merck, would be an asset.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe are essential.
• Knowledge of SAP/COMET
• Language: Bilingual (French and English), written and oral.

Skills and Abilities:

• Focuses on customer needs (internal and external customers).
• Achievement orientation: Plans and organizes work in an efficient and effective manner to meet objectives. Apply project management principles.
• Deep understanding of the functioning of the company and rules/policies.
• Communicates openly and honestly, considering other points of view in order to respond appropriately.
• Continuously learns. Keeps current with business changes.
• Ability to promote new ideas, such as introducing a previously unknown or untried solution or procedure to the department in order to improve efficiencies and streamline processes.
• Develops others: Supports the learning or development of others with an appropriate level of feedback and recognition.
• Diversity: Committed to ensuring and fostering, throughout our workforce, an environment in which diversity is valued and respected.
• Flexibility: Adapts and works effectively within a variety of situations and with various individuals or groups.
• Problem-solving: Plans and organizes work in an efficient and effective manner to meet objectives.
• Teamwork: Ability to work cooperatively with others.

EEO Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations.

To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).

Company Statement:
With decades of experience, InGenesis has grown into one of North America’s most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.