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Medical Clinic jobs in Newmarket, ON

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    • Supporting patient flow and clinic efficiency throughout the day.
    • Previous experience in a medical or clinical environment (not mandatory).
    • Book clinic appointments for the patients.
    • The position is responsible for managing the physician’s clinic, which involves booking clinic appointments,…
    • View all Procrea Cliniques jobs - Newmarket jobs - Medical Office Assistant jobs in Newmarket, ON
    • Salary Search: Medical Office Administrator salaries in Newmarket, ON
    • Schedule appointments and manage the clinic's appointment calendar.
    • Knowledge of medical terminology and experience in a healthcare setting.
    • Clean and sterilize medical instruments according to clinic protocols.
    • 2+ years of recent experience (within the last 6 months) in a medical office, family…
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    • Experience with Jane App or working in a medical clinic is an asset but not required.
    • Willingness to assist with routine cleaning and general clinic upkeep.
    • This role requires a strong understanding of medical terminology and experience with electronic medical records systems.
    • Experience with referral management, patient scheduling, and electronic medical records.
    • Knowledge of medical terminology, privacy requirements, and primary…
    • Support clinic events, promotions, and patient follow-up outreach.
    • Keep the front of the clinic calm, tidy, and welcoming.
    • Proficiency in medical terminology is an asset.
    • Scanning patient documents into electronic medical records as required.
    • High school diploma or equivalent.
    • An IMG having basic understanding of the medical clinic environment in Canada.
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    • Experience providing patient instruction on the use and care of medical devices or therapeutic products.
    • Prepare and submit Assistive Devices Program (ADP)…
    • Assist with the preparation and processing of medical records, referrals, and reports.
    • The Client Service Representative at our hospital and teaching facility…
    • Ability to appropriately triage patient cases and based on clinic protocols in addition to following and carrying out medical directives.
    • Previous experience as a medical office secretary or administrative assistant especially in an Obstetrics and Gynecology clinic.
    • Client Service: Greet pet parents and patients warmly, answer multi-line phone calls, and manage clinic emails.
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Job Post Details

Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital)
Newmarket, ON L3Y 2P6
Part-time, Permanent
Apply now

Job details

Pay information not provided
Part-time, Permanent
Newmarket, ON L3Y 2P6

Full job description

Organization: Southlake Academic Family Health Team (Note: We are not Southlake Regional Health Centre)

We offer HOOPP Pension Plan

About Us

The Southlake Academic Family Health Team is a leading primary care organization committed to community enrichment through compassionate health care and excellence in education. Our multidisciplinary team provides comprehensive medical services to patients while supporting the training of future health professionals.

We pride ourselves on being an inclusive, respectful, and patient-centered environment that values teamwork, professionalism, and continuous learning.

Position Summary

We are seeking a motivated, energetic, and organized Medical Office Administrator to join our dynamic team. The ideal candidate thrives in a fast-paced clinic environment, excels in communication, and demonstrates genuine care for patients and colleagues alike.

This position is ideal for individuals looking to make a meaningful impact in healthcare while contributing to a supportive, academic medical setting.

Key Responsibilities

As a front-line representative of our clinic, you will play a vital role in ensuring smooth patient flow and operational efficiency. Responsibilities include, but are not limited to:

  • Greeting and assisting patients in person and over the phone with professionalism and empathy.
  • Booking, confirming, and rescheduling appointments using our electronic medical record (EMR) system.
  • Managing incoming and outgoing faxes, scanning documents, and maintaining accurate patient records.
  • Coordinating referrals, specialist appointments, and diagnostic tests.
  • Supporting patient flow and clinic efficiency throughout the day.
  • Handling confidential information in accordance with PHIPA regulations.
  • Communicating effectively with physicians, nurses, residents, and other team members.
  • Performing general administrative tasks such as data entry, filing, and mail handling.
  • Assisting in special projects and process improvements as needed.

Qualifications

  • Previous experience in a medical or clinical environment (not mandatory).
  • Experience using EMR (an asset).
  • Strong computer literacy (Microsoft Office, Outlook, and general digital tools).
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask effectively in a fast-paced, team-oriented environment.
  • Commitment to patient privacy, professionalism, and compassion.

What We Offer

  • A supportive, respectful, and team-oriented workplace
  • Opportunities for professional growth and skill development
  • Meaningful work in an organization that values community and education

Accessibility & Inclusion

Southlake Academic Family Health Team welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

Application question(s):

  • What is your salary expectation?

Work Location: In person

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