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Medical Clinic Operation jobs in Oakville, ON

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    • 10+ years of medical clinic management experience, including managing an OHP Level 1 or 2 premises in Ontario (required).
    • Be highly organized with the ability to multitask effectively while maintaining a focus on patient satisfaction and clinic operations.
    • Ensure safe transportation and ongoing medical care for ill and/or injured patients to and from medical facilities or required destination.
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    • Understanding of basic medical terminology and clinic workflows.
    • Minimum 3 years’ experience in a medical clinic, hospital, or healthcare setting.
    • Experience supporting OEM, medical technology, healthcare, life sciences or other highly regulated industries.
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    • Experience with electronic, electromechanical or wearable medical devices.
    • Hands-on experience working within a medical device manufacturing environment.
    • Update electronic medical records, verify information, and handle patient records with care.
    • Preferred: Medical terminology, Epic, Dentrix, and experience in a…
    • At least three years of experience in a medical office, clinic operations, or senior administrative role.
    • Implement clinic policies and procedures consistently.
    • Previous medical clinic administration experience is required ( min. 3 years).
    • Filing , organizing medical information through EMR.
    • Proficiency with electronic medical record (EMR) systems and medical office software.
    • Schedule, confirm, reschedule, and manage patient appointments using the…
    • Previous experience in a specialist medical clinic is an asset.
    • Medical Receptionist welcomes patients and supports the smooth daily operation of a medical…
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Job Post Details

Senior Clinic Manager – Oakville Pain Clinic (OHP Level 2)
Upper Room Clinic
Oakville, ON
$45–$55 an hour
Part-time, Full-time
Apply now

Job details

$45–$55 an hour
Extended health care, On-site parking
Part-time, Full-time
Oakville, ON

Full job description

About us
Oakville Pain Clinic is a newly opened, CPSO-accredited Out-of-Hospital Premises (Level 2) offering interventional pain management, including nerve blocks and image-guided injections. We’re part of the same group as The Upper Room Clinic, an integrative medicine clinic in Toronto.

The role
We’re looking for a highly experienced clinic manager to run day-to-day operations at our Oakville premises. At first, you’ll also help with operational and administrative work for The Upper Room Clinic. As Oakville grows, the role will focus fully on managing Oakville Pain Clinic, and we expect it to grow into a full-time position.

What you’ll do

  • Manage daily clinic operations, scheduling, and patient flow
  • Keep the premises compliant with CPSO OHP standards, including the policy and procedure manual, QA committee meetings and minutes, chart audits, equipment logs, IPAC, and inspection readiness
  • Submit and reconcile OHIP billing in Accuro, and manage rejections and resubmissions
  • Supervise and support front desk and clinical staff, including staff files, credentialing, and training records
  • Coordinate with physicians, the Medical Director, and vendors (IT, cleaning, waste, medical supplies)
  • Help with administrative and operational projects for The Upper Room Clinic as needed

What you bring

  • 10+ years of medical clinic management experience, including managing an OHP Level 1 or 2 premises in Ontario (required)
  • Hands-on experience with Accuro EMR (required)
  • Experience submitting OHIP billing in an EMR, including OHIP fee codes and reconciliation (required)
  • Strong knowledge of CPSO OHP standards, IPAC requirements, and PHIPA
  • Strong organization and written communication, and comfort owning a process from start to finish
  • Experience with pain management or procedural clinics is an asset
  • Experience with private-pay billing is an asset

What we offer

  • $52–$60/hour based on experience, plus vacation pay
  • A guaranteed, consistent schedule: Monday, Thursday and Friday
  • A clear path to full-time as the clinic grows
  • The chance to help shape a new OHP clinic from the ground up

To apply: Submit your resume and a short note describing your OHP and Accuro experience.

Pay: $45.00-$55.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

  • On-site parking

Experience:

  • Healthcare management: 10 years (preferred)

Work Location: In person

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