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Medical Administrative Assistant jobs in Toronto, ON

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    • Comprehensive benefits (medical, dental, etc.).
    • Provide direct administrative support to the business owner.
    • Employment Type:* Full-Time, Permanent.
    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
    • Familiarity with electronic medical records systems and office administrative procedures.
    • Strong knowledge of medical terminology relevant to dental care.
    • The Dental Administrator will play a key role in supporting clinical staff and handling administrative functions to promote a positive patient experience.
    • Strong knowledge of electronic medical records systems and medical terminology.
    • Supervise front desk staff and coordinate administrative duties across the…
    • The Surgical Counsellor is the contact person for the customer thru the consultation process, surgery and post-op care.
    • Gathering medical records and patient information.
    • Ensure accurate patient documentation recorded in the medical database.
    • Use Oscar EMR & Zeiss Forum systems.
    • Identify opportunities to improve administrative processes and business workflows.
    • Provide day-to-day business and administrative support to the Managing…
    • Previous experience working in an office or administrative role, preferably in a medical or dental office setting.
    • Dental receptionist: 2 years (required).
    • Contributes to the team by working with clinical and administrative teams equally.
    • We are looking for someone who provides outstanding treatment to our valued…
    • Assisting the Orthodontist in developing and presenting treatment plans to the patients and parents.
    • Designing and explaining financial arrangements that help…
    • Proficiency in medical terminology is essential.
    • Utilize medical terminology to accurately document patient information and communicate effectively with…
    • 1+ years of experience using an EMR (electronic medical record), Jane App experience preferred.
    • Experience working in a medical environment or an environment in…
    • Prior work within the medical field, including a combination of experience and relevant medical education (International Medical graduate).
    • Providing customer service that is above and beyond.
    • Someone who puts customer service above everything else.
    • You have some experience with contact lenses.
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Job Post Details

Accounting & Executive Assistant (Finance, HR & Operations Support) - job post

Canadian Smart Systems
1495 Bonhill Road, Mississauga, ON L5T 1M2
From $19 an hour - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 1 day.

Job details

Pay

  • From $19 an hour

Job type

  • Permanent
  • Full-time

Location

1495 Bonhill Road, Mississauga, ON L5T 1M2

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Casual dress
  • Company events
  • On-site parking

Full job description

Accounting & Executive Assistant (Finance, HR & Operations Support)

Company: Canadian Smart Systems
Location: Mississauga, ON
Employment Type: Full-Time, Permanent

About Us

Canadian Smart Systems is a leading provider of innovative technology solutions, proudly supporting some of the most prestigious homes and businesses across the Greater Toronto Area. Our success is driven by our people—we invest in our team because we know that a motivated and supported team delivers exceptional results.

We foster a culture focused on growth, development, and long-term career advancement, offering opportunities to expand your skills and take on increasing responsibility.

Position Overview

We are seeking a highly organized and motivated Accounting & Executive Assistant to work closely with the business owner, supporting finance, human resources, and daily operations.

This is an excellent opportunity for someone who wants more than a traditional accounting role—you will gain exposure to business operations, financial strategy, HR processes, and leadership support, with clear potential for career growth into senior administrative or financial management roles.

Key ResponsibilitiesAccounting & Finance

  • Manage accounts payable and receivable
  • Perform daily invoicing and client billing
  • Process payroll (Canada) and employee expense reports
  • Work extensively in QuickBooks Online (must be experienced)
  • Maintain financial records and product/service databases
  • Assist with budget preparation and financial reporting
  • Support monthly, quarterly, and year-end close
  • Prepare and file HST returns with CRA
  • Perform collections and follow up on outstanding accounts

Executive & Operations Support

  • Provide direct administrative support to the business owner
  • Assist with business operations and process improvements
  • Coordinate schedules, priorities, and internal workflows
  • Support strategic initiatives and special projects

Human Resources Support

  • Assist with employee onboarding and documentation
  • Support timesheet review and tracking
  • Help administer payroll-related HR processes
  • Contribute to maintaining a positive team culture

Qualifications & Requirements

  • 2–3+ years experience in accounting, bookkeeping, or similar role
  • Strong experience with QuickBooks Online (required)
  • Experience with Canadian payroll processing (required)
  • Proficiency in Microsoft Excel and Office Suite
  • Excellent English communication skills (spoken and written)
  • Strong organizational skills with exceptional attention to detail
  • Ability to multitask and work in a fast-paced environment
  • Comfortable working both independently and with a team
  • Customer-focused mindset and professional attitude
  • Legally eligible to work in Canada

What We’re Looking For

  • A reliable and proactive professional who takes ownership
  • Someone interested in growing beyond a traditional accounting role
  • A team player who enjoys working closely with leadership
  • A candidate eager to learn new systems and expand their skillset

What We Offer

  • Competitive salary
  • Employer RRSP contribution
  • Comprehensive benefits (medical, dental, etc.)
  • Ongoing training and professional development support
  • Opportunity to work directly with leadership and grow your career
  • Supportive, fast-paced, and collaborative work environment

Why Join Canadian Smart Systems?

This role is ideal for someone looking to build a long-term career, gain hands-on exposure to business operations, and grow into a key contributor within the company.

Job Types: Full-time, Permanent

Pay: From $19.00 per hour

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • On-site parking
  • Vision care

Flexible language requirement:

  • French not required

Ability to commute/relocate:

  • Mississauga, ON L5T 1M2: reliably commute or plan to relocate before starting work (required)

Experience:

  • Accounting: 3 years (required)

Work Location: In person

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