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Medical Administrative Assistant jobs in Toronto, ON

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    • Proven experience as an executive assistant or in a similar role (5–8 years).
    • This role involves providing high-level administrative support to executives while…
    • Familiarity with electronic medical records systems and office administrative procedures.
    • Strong knowledge of medical terminology relevant to dental care.
    • The ideal candidate will have a background in human resources, medical office management, and familiarity with Open dental and electronic medical records…
    • 2-3 years’ related experience with individuals with complex medical needs, or previous experience in a residential setting.
    • Completion of post-secondary or equivalent education in a relevant social service, administrative, or business application program.
    • Support quality improvement initiatives by extracting and analyzing health information from multiple electronic medical record (EMR) systems.
    • Must be advance level is MS office Suite and Outlook.
    • Strong time management skills, confidentiality, and professionalism.
    • Assist with sending work assignments.
    • Post-Secondary Diploma / Degree in a medical-related discipline is mandatory.
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    • Previous experience working in an office or administrative role, preferably in a medical or dental office setting.
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    • Responsibilities include phone and email inquiries, checking patients in and out, maintaining appointment schedules, coordinating patient treatment, scheduling…
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Job Post Details

Executive Assistant - job post

CertainTeed
1.0 out of 5 stars
Mississauga, ON
$55,000–$66,500 a year - Permanent, Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • $55,000–$66,500 a year

Job type

  • Permanent
  • Full-time

Location

Mississauga, ON

Benefits

Pulled from the full job description

  • Tuition reimbursement
  • Employee stock purchase plan
  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • Disability insurance

Full job description

What will you do?

The Executive Assistant will play a pivotal role in supporting executive leadership within a global organization, overseeing Canadian operations while ensuring the smooth operation of our Mississauga headquarters. This dual-function position requires a professional who is highly organized, detail-oriented, and adapt at multitasking. This role involves providing high-level administrative support to executives while managing office operations and fostering a productive and welcoming work environment.

Responsibilities:

  • Provide administrative support to executives (V¨P level), including calendar management, meeting planning, and correspondence handling.
  • Coordinate and prepare documents for meetings, presentations, and reports.
  • Manage travel arrangements and itineraries for executives.
  • Handle confidential information with discretion and professionalism.
  • Ensure the processing of Executive expenses on Concur.
  • Assisting with the planning and logistics of social events, including venue selection, catering, and guest lists.
  • Preparing materials for events and social committee meetings, including agendas and supporting documents.
  • Maintain and organize digital files and folders.
  • Perform general office duties such as ordering supplies, managing office equipment, and liaising with vendors.
  • Assist and participate in executive meetings and special projects.

Qualifications and Requirements:

  • Proven experience as an executive assistant or in a similar role (5–8 years).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Concur) and other relevant software.
  • Ability to work independently and manage multiple tasks simultaneously.
  • High level of professionalism and confidentiality.
  • Great attention to detail and problem-solving skills.
  • Experience with remote work tools and platforms.

A little more about us

Saint-Gobain North America's commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America. Join us at Saint-Gobain and be part of a future where innovation meets sustainability!

Legal Statement

Saint-Gobain is an inclusive and equal opportunity employer committed to providing reasonable accommodations throughout the recruitment process to applicants upon their request. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Certain provinces require pay information be provided in job postings. Saint-Gobain aims to deliver a comprehensive Total Rewards package to support our employees’ wellbeing and help improve daily life for themselves and their families. We believe in the importance of pay transparency in what we offer prospective candidates, the base pay range for this position is $55,000 to $66,500 per year. In addition to base salary, this position is eligible for an annual bonus. The targeted bonus amount is up to 7% of base salary based on company and individual performance measures.

We provide unique options to fit your unique lives! Our Total Rewards Program offers a total approach to well-being!

Our amazing benefits and programs include, but are not limited to:

  • Excellent healthcare options: Medical, vision, prescription & dental
  • Family Focus & Balance: Parental leave, paid time-off, and Employee Assistance Program
  • Financial Security: Company-funded Retirement Accumulation Plan - Registered Retirement Savings Plan (RRSP), Deferred Profit-Sharing Plan (DPSP), Tax-Free Savings Account (TFSA) andEmployee Stock Purchase Program (PEG)
  • Tuition Reimbursement: Continuing education for every season of your career
  • Employee Recognition Programs
  • LiveWell: Rewarding you for living a healthy lifestyle
  • Be Well Be You: Our comprehensive benefits, resources, and programs platform to help you and your family be well, wherever you are in life (Emotional, Physical, Financial, and Social)
  • Pet insurance options: Insurance plan & prescription discount program for your furry friends
  • Perks & Savings Program: access to thousands of gift cards, in-store and online discounts, as well as cashback offers.

Pay: $55,000.00-$66,500.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Employee stock purchase plan
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP match
  • Store discount
  • Tuition reimbursement
  • Vision care
  • Wellness program

Work Location: In person

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