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Medical Administrative Assistant jobs in Scarborough, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Familiarity with electronic medical records systems is essential.
    • Dental front-desk or dental administrative : 1 year (required).
    • Prior dental office experience is required (dental front desk or dental administrative role).
    • Knowledge of medical terminology, billing processes is required.
    • The ideal candidate will possess strong administrative skills, familiarity with Electronic…
  • View similar jobs with this employer
    • Schedule patients and manage electronic medical records.
    • This is a part-time position with the potential to transition into full-time as our clinic expands.
    • Strong administrative and front desk experience in a busy office.
    • Join our dynamic dental team as a Dental Treatment Coordinator and help patients navigate…
    • Supports management and perform administrative tasks for service delivery.
    • Provide virtual administrative support to physicians, pharmacies and allied health…
    • Maintain a cloud database of medical information.
    • Summarizing medicals: 1 year (required).
    • Refer, organize, and manage clients' medical assessments.
    • Medical administration: 1 year (required).
    • Maintain attention to detail for all medical records.
    • Do you have a diploma in medical administration?
    • Keep electronic medical records organized and up to date.
    • Assist with administrative tasks to ensure smooth office operations.
    • Lead daily administrative functions and support fellow team members.
    • Are you an experienced dental receptionist with leadership skills and a passion for…
    • Practice Operations: Oversee daily administrative workflows, manage phone lines, handle messaging, and optimize appointment schedules.
    • Dental or orthodontic experience a plus but not required.
    • Speaking with patients and parents about Pediatric Dentistry treatment.
    • As a treatment coordinator you will be responsible for overseeing daily interactions with patients and treatment providers.
    • Job Types: Full-time, Permanent.
    • Maintain medical and staff records.
    • Ability to handle medical records.
    • Knowledge of medical issues and terminology.
    • Responsible for creating supply orders.
    • Work closely with our clinical and administrative team to create a seamless experience.
    • Dental Receptionist (Dental Assisting Background Required)*.
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Job Post Details

Dental Office Administrator - job post

Havenview Dental
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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