Medical Administration jobs in Sydney, NS

EMPLOYMENT OPPORTUNITY

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Position Type: Full-Time, Continuing
Location: Cape Breton Medical Campus (CBMC)

About The Campus:
Dalhousie University and Cape Breton University entered a partnership in 2022 to establish the Cape Breton Medical Campus in Sydney, NS, with a goal of admitting the first cohort of learners in 2025. CBMC supports Nova Scotia's health reform agenda by training culturally competent rural physicians, advancing collaborative care, and expanding interprofessional education. The campus is dedicated to increasing specialist capacity in rural communities and improving health outcomes through targeted research in aging, frailty, L'nu (Indigenous) health , and African Nova Scotian health .

Shape the Future of Rural Medicine in Nova Scotia:
The Clerkship Curriculum Coordinator manages the administrative, operational, and logistical execution of clinical rotations for third- and fourth-year medical students. Reporting to the UGME Operations Manager, you will serve as the primary link between students, healthcare sites, faculty preceptors, and university administration.

Core Responsibilities:

• Rotation Scheduling: Design complex clinical rotation templates, secure learner placements with healthcare partners, and manage campus room bookings.
• Assessment & Integrity: Audit faculty evaluations, manage student grades in medical education databases (One45, Brightspace, DalMedIx), and proctor examinations.
• Faculty Support: Track and validate clinical teaching hours for payroll, and onboard new preceptors on curriculum and portal navigation.
• Compliance & Committee Service: Compile accreditation data (CACMS/LCME) and provide administrative support to the Med 3 & 4 Clerkship Committee.

Qualifications And Skills:

• Education: A Bachelor’s degree in business, education, or healthcare administration is typically preferred, or an equivalent mix of office administration diplomas and experience.
• Experience: Requires 5 years of professional administration experience, ideally in post-secondary institutions or hospital-based medical education programs.

Technical & Soft Competencies:

• Medical Systems Literacy: Direct familiarity with specialized educational software (e.g., One45, DalMedIx, Brightspace, or local health authority databases).
• Calendar Management: The ability to build, resolve, and audit multi-layered rosters with highly variable clinical schedules.
• Clear Communication: High emotional intelligence and clarity when interacting with stressed learners, busy clinicians, and educational regulators.
• Autonomous Prioritization: Sharp troubleshooting capabilities to resolve scheduling conflicts, student absences, or clinic cancellations independently.

Ready to Apply?

Applications for the successful candidate will include a:

• cover letter describing the expertise of the applicant
• complete resume
• list of at least three references.

Please upload all required documents to Additional Documents if no designated area is listed. Incomplete applications will not be considered.

Applications must be received by 11:00PM on November 15, 2026.

Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.
CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalised community, or have experience working with Indigenous communities.
If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Cape Breton University
Human Resources Dept.
HumanResouces@cbu.ca
1250 Grand Lake Road,
Sydney, NS B1M 1A2