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Medical Administration jobs in Ontario

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    • Previous experience in a medical or clinical environment (not mandatory).
    • Booking, confirming, and rescheduling appointments using our electronic medical record…
    • Key Responsibilities*: Greet and assist patients in a professional and courteous manner; Schedule, confirm, and coordinate patient appointments; Register new…
    • MEDICAL administration: 1 year (required).
    • Availability required daytime Monday to Saturday (possible coverage for evenings ) - Previous experience and EMR…
    • Track and maintain office supplies and medical forms.
    • The ideal candidate will play a key role in supporting day-to-day clinic operations and ensuring an…
    • Medical office administrator license (preferred).
    • _Looking for a reliable part-time medical office receptionist for an innovative and growing Neurodiagnostic &…
    • Coordinate pre-employment testing and medical clearances through providers such as Sterling Backcheck, DriverCheck and Northstream.
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    • Post-secondary education in office administration (preferably medical) or a combination of experience and relevant education.
    • Job Types: Full-time, Permanent.
    • At least one year of previous administration or customer service experience.
    • Company paid medical health care plan for you and your dependents.
    • Proven experience in office administration or clerical roles with familiarity in office environments such as medical or dental offices preferred.
    • The Front office administrator/ Receptionist is the first point of contact for all customers whether on the phone or in person; provides strategic…
    • Dental, Medical, Vision Benefits/Extended Health Care.
    • Employee Product and Service Discounts.
    • Provide day-to-day administrative support to the Fleet Manager.
    • Schedule and confirm patient appointments using electronic medical records systems.
    • Maintain accurate patient records, including medical history and insurance…
    • Prior work within the medical field, including a combination of experience and relevant medical education (International Medical graduate).
    • Manage bookings, medical and patient records.
    • Welcome every patient into the clinic.
    • Collect payment, process insurance direct billing as applicable.
    • Experience in medical or dental office settings is a plus, but not required.
    • Support medical or dental office functions by managing patient records, insurance…
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Job Post Details

Medical Office Administrator / Receptionist - job post

Southlake Academic Family Health Team (we are not the hospital)
Newmarket, ON L3Y 2P6
Permanent, Part-time

Job details

Job type

  • Part-time
  • Permanent

Location

Newmarket, ON L3Y 2P6

Full job description

Organization: Southlake Academic Family Health Team (Note: We are not Southlake Regional Health Centre)

About Us

The Southlake Academic Family Health Team is a leading primary care organization committed to community enrichment through compassionate health care and excellence in education. Our multidisciplinary team provides comprehensive medical services to patients while supporting the training of future health professionals.

We pride ourselves on being an inclusive, respectful, and patient-centered environment that values teamwork, professionalism, and continuous learning.

Position Summary

We are seeking a motivated, energetic, and organized Medical Office Administrator to join our dynamic team. The ideal candidate thrives in a fast-paced clinic environment, excels in communication, and demonstrates genuine care for patients and colleagues alike.

This position is ideal for individuals looking to make a meaningful impact in healthcare while contributing to a supportive, academic medical setting.

Key Responsibilities

As a front-line representative of our clinic, you will play a vital role in ensuring smooth patient flow and operational efficiency. Responsibilities include, but are not limited to:

  • Greeting and assisting patients in person and over the phone with professionalism and empathy.
  • Booking, confirming, and rescheduling appointments using our electronic medical record (EMR) system.
  • Managing incoming and outgoing faxes, scanning documents, and maintaining accurate patient records.
  • Coordinating referrals, specialist appointments, and diagnostic tests.
  • Supporting patient flow and clinic efficiency throughout the day.
  • Handling confidential information in accordance with PHIPA regulations.
  • Communicating effectively with physicians, nurses, residents, and other team members.
  • Performing general administrative tasks such as data entry, filing, and mail handling.
  • Assisting in special projects and process improvements as needed.

Qualifications

  • Previous experience in a medical or clinical environment (not mandatory).
  • Experience using EMR (an asset).
  • Strong computer literacy (Microsoft Office, Outlook, and general digital tools).
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask effectively in a fast-paced, team-oriented environment.
  • Commitment to patient privacy, professionalism, and compassion.

What We Offer

  • A supportive, respectful, and team-oriented workplace
  • Opportunities for professional growth and skill development
  • Meaningful work in an organization that values community and education

Accessibility & Inclusion

Southlake Academic Family Health Team welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

Application question(s):

  • What is your salary expectation?

Work Location: In person

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