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Medical Administration jobs in Mississauga, ON

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    • 2+ years of dental administration / treatment coordination experience.
    • Update patient records accurately, including medical history and consent forms.
  • View similar jobs with this employer
    • Maintain medical and staff records.
    • Ability to handle medical records.
    • Knowledge of medical issues and terminology.
    • Responsible for creating supply orders.
    • Ordering and keeping track of office and medical supplies.
    • Working closely with medical/management team to facilitate patients' flow.
    • Pay: From $28.00 per hour.
    • Responsible for all PACS administration functions:
    • Shares on-call responsibility for PACS, Cerner RadNet, Powerscribe 360, and other medical imaging informatics…
    • 1-3 years of experience in medical administration or clinical reception.
    • Discounts on medical aesthetic treatments and skincare products.
    • Knowledge of medical terminology and electronic medical records, including hospital and clinical EMRs.
    • Maintain accurate medical records and update patient…
    • Proven experience managing a medical spa with strong supervisory skills.
    • Familiarity with electronic medical records systems such as Zenoti or equivalent…
    • At Laser Clinics Group, our purpose is clear; we help more people feel confident in their own skin - and that starts with helping our people feel confident in…
    • Medical aesthetics: 1 year (preferred).
    • At Laser Clinics Group, our purpose is clear; we help more people feel confident in their own skin - and that starts…
  • View similar jobs with this employer
    • Maintain medical and staff records.
    • Ability to handle medical records.
    • Knowledge of medical issues and terminology.
    • Responsible for creating supply orders.
    • You'll work closely with our Clinic Owner (provides medical leadership and clinical direction) and Hospital Administrator as part of a collaborative leadership…
    • Familiarity with OHIP billing and medical terminology is an asset.
    • An opportunity to lead and grow within a highly specialized medical setting.
    • Medical office administration: 2 years (required).
    • Previous experience in a medical office is a must.
    • Request and track vaccines, office supplies, and medical…
    • Minimum 2 years of experience in medical administration required.
    • Maintain adequate stock of medical office supplies.
    • Duties include, but are not limited to:
    • Previous experience in medical administration, physiotherapy clinic administration, healthcare administration, insurance billing, or a related field is an asset…
    • View all Focus Physiotherapy jobs - Mississauga jobs
    • Salary Search: Office Administrator salaries in Mississauga, ON
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Job Post Details

Dental Administrator & Treatment Coordinator - job post

Onyx Dental
2555 Erin Centre Boulevard, Mississauga, ON
$20–$30 an hour - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $20–$30 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Weekends as needed
  • No weekends

Location

2555 Erin Centre Boulevard, Mississauga, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Company events
  • On-site parking

Full job description

Front Desk & Patient/Treatment Coordinator ( Full-Time )
Mississauga, ON
Every other Friday OFF, | 1 evening per week until 7 PM | No weekends

About Onyx Dental – Restorative & Cosmetic Care
Leaders in Smiles + Whole-Body Health

At Onyx Dental, we believe great oral care is the gateway to total health. Your mouth is just 7 inches from your heart and 3 inches from your brain—it matters! Led by Dr. Gurki Malhi and Dr. Navpreet Johal, our growing Mississauga practice is dedicated to compassionate, tech-driven dentistry that supports long-term wellness.

We offer everything from general restorative care to orthodontics, cosmetic treatments, and full-mouth reconstructions—all supported by a wellness-first, prevention-based approach.

Why Join Onyx?

  • A supportive, team-driven environment
  • Advanced tech: MAC computers, CBCT, iTero, 3D printing, and more
  • Cloud-based software and in-house lab (Curve & Cerec)
  • A team that values growth, kindness, and clinical excellence
  • Minimal weekend hours

Overview

As a Front Desk & Patient Coordinator, you play a vital role in ensuring a seamless, positive experience for every patient. You are the first and last impression of the office and are essential in maintaining a full, efficient schedule while providing compassionate, professional service.

Key Responsibilities

  • Greet and check in/out patients warmly and professionally, setting a positive tone for their visit.
  • Manage and confirm appointments to maintain an efficient and productive schedule, with a focus on the doctor’s schedule.
  • Update patient records accurately, including medical history and consent forms.
  • Process insurance claims (assignment and non-assignment).
  • Use dental software systems (Curve; experience is a plus) for scheduling, record keeping, and communication.
  • Support treatment coordination, including sending estimates, creating financial agreements, and following up on unscheduled treatments.
  • Handle patient inquiries via phone, email, and text with empathy, clarity, and professionalism.
  • Collaborate closely with the clinical and administrative team to ensure smooth daily operations and an exceptional patient experience.
  • Contribute to new patient growth and retention through excellent customer service and patient engagement.

Patient Interaction & Communication

  • Greet all patients upon arrival and departure with warmth and professionalism.
  • Provide office tours to new patients to enhance their comfort and familiarity.
  • Handle all incoming communication (phone, email, text) promptly and courteously.
  • Address treatment-related questions and guide patients through options and next steps.
  • Request and log patient feedback; encourage online reviews.
  • Send thoughtful patient cards.
  • Engage empathetically with patients, especially those with dental anxiety.

Scheduling & Coordination

  • Confirm appointments and manage rescheduling to maximize productivity.
  • Prioritize filling the doctor’s schedule while accommodating hygiene and patient needs.
  • Follow up on treatment plans to assist in case acceptance and scheduling.
  • Support patients in understanding procedures and financial responsibilities.

Check-Out & Financial Transactions

  • Check patients out after appointments, ensuring proper documentation.
  • Collect payments, post transactions, and review insurance details.
  • Prepare and present financial agreements clearly and respectfully.
  • Accurately send treatment estimates and follow up as needed.

Office Support & Teamwork

  • Keep the front desk and reception area tidy and welcoming.
  • Participate actively in team meetings and continuous improvement initiatives.
  • Communicate effectively with clinical staff to ensure patients are prepared and informed.
  • Assist in onboarding and supporting new patients throughout their journey.

What We’re Looking For:

  • 2+ years of dental administration / treatment coordination experience
  • Strong communication skills and a positive, team-oriented mindset
  • Experience with Curve software (preferred)
  • Organized, self-motivated, and eager to help patients
  • Able to work one evening per week until 7 PM
  • Experience with Google Docs and MS Office (Word, Excel)

Compensation & Benefits:

  • Competitive hourly wage: $20–$30/hour (based on experience)
  • Dental care benefits
  • On-site parking
  • Team events and opportunities for professional growth
  • Potential for permanent hire after contract period

Be part of something meaningful. If you’re passionate about patient care and ready to bring energy and professionalism to our growing dental family, we’d love to hear from you!

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Benefits:

  • Company events
  • Dental care
  • On-site parking
  • Paid time off

Flexible language requirement:

  • French not required

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

Experience:

  • Dental receptionist: 1 year (required)
  • Dental Treatment/Patient Coordination: 1 year (required)

Work Location: In person

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