Manager, Medical Office jobs in Victoria, BC

White Wolf Homes | Victoria, BC

About White Wolf Homes

White Wolf Homes is an award-winning custom home builder and real estate developer based in Victoria, BC. We specialize in luxury custom homes, major renovations, and residential development projects throughout Greater Victoria.

We are a growing, entrepreneurial company with ambitious plans for the future. Our team is collaborative, hardworking, and committed to delivering exceptional homes while continually improving our systems, processes, and customer experience.

As we continue to grow, we are looking for an experienced Controllerto build and lead our finance function alongside ownership. This is a unique opportunity to establish the financial foundation of a growing company and play a key role in its long-term success.

About the Opportunity

This is an excellent opportunity for an experienced accounting professional who enjoys working in a fast-paced, entrepreneurial environment.

This is a hands-on Controller position within a growing company. While you'll provide financial leadership and strategic insight, you'll also be actively involved in the day-to-day accounting functions. If you enjoy building systems, improving processes, solving problems, and aren't afraid to roll up your sleeves, you'll thrive in this role.

You will work directly with ownership to oversee the financial operations of multiple companies, improve financial reporting, strengthen internal controls, develop scalable accounting systems, and provide meaningful financial insight to support business decisions.

Our accounting department currently consists of a part-time Accounts Payable Administrator and an Office Manager who is transitioning accounting responsibilities into this role. You will have the opportunity to build the finance function from the ground up, implement best practices, and help shape what the accounting department looks like as the company continues to grow.

This position is ideal for someone who enjoys taking ownership, improving efficiencies, and becoming a trusted business partner rather than simply managing the books.

Key Responsibilities

Financial Leadership

• Lead the day-to-day accounting operations for multiple companies
• Develop and improve accounting systems, workflows, internal controls, and financial processes
• Prepare monthly financial reporting packages and financial analysis for ownership
• Monitor financial performance and identify opportunities for improvement
• Investigate discrepancies and resolve accounting issues
• Ensure the accuracy and integrity of financial records
• Provide financial insight and recommendations to support business decisions
• Help build and develop the accounting department as the company grows

Cash Flow & Financial Management

• Prepare and maintain detailed cash flow forecasts
• Monitor company liquidity and working capital
• Assist ownership with budgeting, forecasting, and financial planning
• Monitor and manage debt obligations, including construction financing, mortgages, and vehicle loans
• Prepare financing applications and supporting documentation
• Prepare construction lender reporting and draw packages
• Maintain relationships with lenders and financial institutions

Construction & Development Accounting

• Prepare and manage construction loan draw requests
• Communicate directly with lenders throughout the construction financing process
• Track project budgets, job costing, and project profitability
• Review project financial performance and investigate budget variances
• Prepare progress billings, cost-plus invoicing, and customer invoices
• Ensure project costs are coded accurately and consistently
• Review Work-in-Progress (WIP) reporting
• Monitor deposits, holdbacks, change orders, and project billings
• Support Project Managers and ownership with project budgeting and financial reporting
• Assist with project cash flow forecasting and financing requirements

Payroll & General Accounting

• Process payroll accurately and on time
• Administer WorkSafeBC reporting and compliance
• Prepare customer invoicing and manage accounts receivable
• Support accounts payable when required
• Complete bank and credit card reconciliations
• Maintain accurate intercompany transactions and reconciliations
• Prepare supporting schedules and documentation for our external accounting team
• Maintain organized, accurate, and up-to-date financial records

Team Support

As a growing company, we value team players who are willing to step in wherever needed. While this role is focused on Controller-level responsibilities, there will be times when you'll assist with bookkeeping, reconciliations, data entry, or other accounting functions to ensure the department operates efficiently and deadlines are met.

Qualifications Required

• Post-secondary education in Accounting, Finance, or a related field
• CPA designation (or actively pursuing) is considered an asset
• Minimum 5 years of progressive accounting experience, including senior accounting or Controller responsibilities
• Experience in construction, real estate development, or project-based accounting
• Experience managing multiple companies and intercompany transactions
• Strong understanding of job costing, project accounting, and Work-in-Progress (WIP) reporting
• Experience with progress billing and cost-plus construction accounting
• Experience preparing cash flow forecasts
• Experience processing payroll
• Experience administering WorkSafeBC reporting
• Advanced Microsoft Excel skills
• Proficiency with QuickBooks Online
• Strong analytical, organizational, and problem-solving skills
• Excellent communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred Assets

• Experience with construction financing and lender draw requests
• Experience administering construction mortgages and vehicle financing
• Experience with holdbacks, change orders, and construction contract administration
• Experience with JobTread or similar construction management software
• Experience implementing accounting systems, workflows, and internal controls within a growing business

What We're Looking For

The ideal candidate:

• Thrives in a fast-paced, entrepreneurial environment
• Enjoys working as part of a collaborative, small team
• Takes ownership and accountability for their work
• Is proactive, resourceful, and solutions-focused
• Has exceptional attention to detail
• Enjoys building systems and improving processes
• Is comfortable balancing strategic financial leadership with hands-on accounting responsibilities
• Understands that no task is too big or too small
• Wants to help build something, not just maintain it
• Is excited to grow with a successful and expanding company

What We Offer

• Competitive salary based on experience
• Comprehensive health and dental benefits after three months
• Opportunity to work directly with ownership and influence key business decisions
• A collaborative, supportive, and team-oriented culture
• The opportunity to build and shape the finance function from the ground up
• Long-term career growth within an expanding organization

If you're an experienced accounting professional who enjoys improving systems, solving problems, and making a meaningful impact within a growing company, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining why you're interested in joining the White Wolf Homes team.

Pay: $110,000.00-$140,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site gym
• On-site parking
• Vision care
• Wellness program

Work Location: In person