Logging jobs in Headquarters, BC

We are seeking an organized, detail-oriented and self-motivated Safety & Administrative Assistant to join our team in the logging industry.

The primary focus of this position will be the coordination and administration of our company safety program. The successful candidate will help maintain our safety documentation, support compliance requirements, coordinate training and certifications, and ensure our safety program remains current and effective.

In addition to safety responsibilities, this position will provide accounts payable support and general administrative assistance.

This is an excellent opportunity for someone with strong organizational skills, a proactive approach to workplace safety, and the ability to manage multiple priorities in a fast-paced environment. We are open to candidates from a variety of backgrounds who can demonstrate strong transferable skills and the ability to learn, develop and take ownership of our safety program.

Key Responsibilities

Safety Program Administration (Primary Responsibility)

• Coordinate and maintain the company’s health and safety program.
• Maintain safety manuals, policies, procedures and required documentation.
• Ensure safety records, training certificates, equipment inspections and employee certifications are current and organized.
• Track employee safety training, orientations, certifications and renewal dates.
• Assist with the preparation and maintenance of safety meeting materials, minutes and records.
• Coordinate safety meetings, training sessions and related documentation.
• Maintain incident, accident, near-miss and investigation records.
• Assist with incident reporting, follow-up actions and corrective action tracking.
• Support internal safety inspections, audits and compliance reviews.
• Help ensure compliance with applicable WorkSafeBC requirements and company safety policies.
• Maintain safety files and documentation for employees, equipment and logging operations.
• Communicate with supervisors, employees and external safety providers regarding safety-related matters.

Accounts Payable (Secondary Responsibility)

• Process supplier invoices and match invoices with supporting documentation.
• Enter and code invoices accurately to the appropriate accounts and jobs.
• Verify invoice approvals and resolve discrepancies with vendors and internal staff.
• Assist with invoice processing, filing and maintaining accurate financial records.
• Provide general bookkeeping and administrative support as required.

General Administration

• Maintain accurate electronic and paper filing systems.
• Assist with document preparation, data entry and record keeping.
• Provide administrative support to management and operations.
• Perform other related duties as required.

Qualifications & Skills

• Previous experience in safety administration, health and safety coordination, or a similar role is an asset.
• Experience in logging, forestry, construction, or another industrial environment would be beneficial.
• Knowledge of WorkSafeBC requirements and workplace safety programs is an asset.
• Applicants without direct safety experience are encouraged to apply if they can demonstrate how their existing skills, education and experience would transfer to this role. We are looking for someone who is organized, detail-oriented, proactive and capable of learning and taking ownership of a safety program.
• Strong organizational, record-keeping and documentation skills.
• Ability to manage deadlines, maintain accurate records and follow up on outstanding items.
• Strong computer skills, including Microsoft Word, Excel and Outlook.
• Accounts payable or bookkeeping experience is preferred.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks and take initiative.
• A willingness to learn, identify gaps and continually improve administrative processes.

Pay: From $34.00 per hour

Expected hours: 32.0 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person