Law Firm Billing jobs in Remote

Job Summary
Franklin & O'Brien Legal Services is a law firm based in Montreal, Quebec, with a vast network of clients and partners worldwide. We provide commercial debt collection legal services to creditors and collection agencies all over the world, on a contingency fee basis, all over the world, including Canada.

We are seeking a detail-oriented and organized Legal Assistant / Office Manager to join our dynamic legal team. The ideal candidate will provide essential support to our team by managing administrative tasks, such as opening and closing files, drafting legal documents, overseeing accounts receivable and payable (making and receiving payments in multiple currencies on banking platforms and WISE), reporting to clients, and tracking debtor payments and so on. This role requires a proactive individual who can handle multiple responsibilities while maintaining a high level of professionalism and confidentiality.

Profile

• MUST BE LOCATED IN GREATER MONTREAL AREA
• Self-motivated and disciplined worker.
• Fully bilingual (written and spoken).
• This is a fully remote position, but we are looking for a team player, as we collaborate with one another on most aspects of our work.
• Facility learning new technologies and software. Our firm's filing and general case work system is a cloud based platform. We also use Microsoft suite (Excel is important). The candidate should have knowledge of online banking and the various payment methods (wire, EFT etc)
• Tenacious and performance driven. Our business model is entirely a results-driven one. The more we collect for clients the more we earn.
• Candidate MUST have a quiet, secure, office space at home.
• Candidate must reside in the Greater Montreal area (and will have to attend at the company's Postage Box for mail).

Duties

• Debt collection work, including opening and closing files, assisting attorneys in contacting debtors and securing payment of debts owing to our clients and creditors, including drafting and serving demand letters, follow-ups with debtors, calls, emails and texts to debtors, regular reporting to clients and so on.
• Liaison work between our firm and several agent law firms assisting the firm with collection cases across Canada and worldwide.
• Draft settlement agreements and tracking debtor payments (settled files) on our case management portal (CMP Pro).
• Handling invoicing, accounts payable and receivables for the firm. Making payments to agent firms and clients using ScotiaConnect and WISE (calculating currency exchange rate and fees). Using the most cost-effective payments options.
• Supporting project management efforts by tracking deadlines and ensuring timely completion of tasks.
• General office administration, including overseeing special projects and improving best practices and initiatives to save cost and improve results.
• Attending at the firm's PO Box (on Decarie) to collect mail and deposit incoming cheques twice per week.
• Daily reporting of all entries and exits of funds from the firm's operating and trust accounts to the firm's external bookkeeping and account firm, so that all accounts are balanced and all is posted in Quickbooks.
• Providing clerical support including answering phones, responding to emails, and managing correspondence.
• Other legal and administrative functions.

Skills

• Strong administrative skills with proficiency in office software applications.
• Excellent clerical skills with attention to detail in data entry and document preparation, in English and French (fluently bilingual) .
• Proficient in legal drafting with a solid understanding of legal terminology.
• Strong writing skills for drafting correspondence and summarizing case information.
• Effective project management skills to prioritize tasks and meet deadlines efficiently.
• Experience with accounts payable and receivable and bookkeeping.

Benefits

• 4 days work week
• Fully remote
• competitive vacation package
• Contribution to home office costs

Join our team as a Legal Assistant where you can contribute your skills in a supportive environment while gaining valuable experience in the legal field!

Job Types: Full-time, Permanent

Pay: $40,220.62-$72,226.46 per year

Experience:

• Legal Assistant: 5 years (required)

Language:

• English (required)
• French (required)

Licence/Certification:

• Driving Licence (required)

Work Location: Remote