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    • Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.
    • Financial reporting: 1 year (preferred).
    • Ensure all invoices are accurately coded and approved.
    • Review project invoices against purchase orders and contracts for accuracy.
    • Generate and distribute accurate client invoices and statements promptly.
    • Match, batch, and code vendor invoices using three-way matching.
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    • Manage project invoices in compliance with established protocols.
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    • Process invoices and ensure timely and accurate billing.
    • Perform data entry and maintain accurate records of accounts receivable transactions.
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    • Prepare invoices for completed service work orders.
    • Enter approved invoices accurately into company systems and Sage 50.
    • Greet visitors from the reception desk.
    • The Senior Payroll Administrator role reports to the Director of Payroll.
    • This role’s primary function is to support the Director and Payroll Manager and assist…
    • Enter and file purchase orders and track against incoming invoices.
    • Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections…
    • Monarch Dentistry is looking for an experienced Accounts Receivable Clerk to take ownership of revenue cycle management across our growing network of dental…
    • The Human Resources & Payroll Administrator is responsible for ensuring employees are paid accurately and on time while administering employee benefits,…
    • Enter and code invoices in QuickBooks.
    • Process and reconcile vendor invoices using Dext and QuickBooks.
    • The successful candidate will be responsible for both…
    • Process utility invoices and monitor consumption irregularities for escalation.
    • High proficiency in Microsoft Excel and digital invoice management systems.
    • Under the direction of the Project Administrator Manager this position is responsible for ensuring the prompt and accurate entry of project data including…
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Job Post Details

Office Administrator - job post

Wolfenburg Roofing
4.5 out of 5 stars
310 Rue Notre-Dame, Gatineau, QC J8P 1L1
$36,558.80–$48,995.84 a year - Part-time

Job details

Pay

  • $36,558.80–$48,995.84 a year

Job type

  • Part-time

Location

310 Rue Notre-Dame, Gatineau, QC J8P 1L1

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care

Full job description

Key Responsibilities:

Financial Reporting:

  • Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
  • Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.

Invoice Processing:

  • Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
  • Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.

Payment Processing:

  • Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
  • Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
  • Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.

Vendor Management:

  • Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
  • Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
  • Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.

Reconciliation and Reporting:

  • Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
  • Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.

Compliance and Controls:

  • Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
  • Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
  • Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.

Process Improvement:

  • Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
  • Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field.
  • Proven experience (typically 1-3 years) in accounts payable or related financial role.
  • Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
  • Strong attention to detail, accuracy, and organizational skills.
  • Effective communication and interpersonal skills for vendor interactions and internal collaboration.
  • Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
  • Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.

Job Type: Part-time

Pay: $36,558.80-$48,995.84 per year

Benefits:

  • Dental care
  • Paid time off

Flexible language requirement:

  • French not required

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Financial reporting: 1 year (preferred)
  • QuickBooks: 2 years (preferred)

Language:

  • English (preferred)

Work Location: In person

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