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Admissions Coordinator (Public Colleges)
Unipathway Lab
4 Robert Speck Parkway, Mississauga, ON L4Z 1S1
$36,000–$42,000 a year
Full-time
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Job details

$36,000–$42,000 a year
Paid time off
Full-time
4 Robert Speck Parkway, Mississauga, ON L4Z 1S1

Full job description

About Unipathway Lab

Unipathway Lab helps students find, apply to and enroll in the right college program in Canada. We work with college partners across the Greater Toronto Area and beyond, and support each student from the first program search to the first day of class.

About the role

As our Admissions Coordinator, you will own the college admissions side of every student file. You will review each student's academic background, shortlist suitable programs at Ontario and other Canadian public colleges, and prepare strong applications. Then you'll track each file through offer, deposit and Letter of Acceptance.

You will work with international students applying from abroad and with students already in Canada, such as permanent residents, work permit holders and spouses going back to school.

Key responsibilities

Student assessment and program selection

  • Meet with students (in person, by phone and online) to understand their education history, English test results, goals and budget
  • Review transcripts, mark sheets and certificates against each college's admission requirements, including academic gaps and backlogs
  • Shortlist suitable programs at public colleges, considering intake dates, seat availability, tuition and program suspensions

Applications and documents

  • Prepare and submit applications through recruitment platforms such as ApplyBoard and UnizPortal, college international portals, ontariocolleges.ca and similar portals in other provinces
  • Manage each student's file on these platforms from start to finish: student profiles, document uploads, application fees, conditional offers, and messages with platform and college staff
  • Collect and check documents: passports, transcripts, degree certificates, English test results (IELTS, PTE, TOEFL, Duolingo or other accepted tests) and credential evaluations where a college asks for them
  • Draft and review statements of purpose and letters of explanation, such as for study gaps or incomplete records

Offer to enrolment

  • Track every application from submission to offer letter, acceptance, tuition deposit and Letter of Acceptance (LOA)
  • Follow up with colleges on the Provincial Attestation Letter (PAL), where required, and on enrolment confirmations
  • Handle deferral, program change, withdrawal and refund requests with colleges, within their deadlines

Coordination and reporting

  • Build working relationships with college admissions and international offices
  • Keep the admissions tracker up to date: status, deadlines, fees paid and next steps for every student
  • Respond to student inquiries by phone, email, WhatsApp and walk-in, and support Unipathway Lab info sessions and outreach events

Qualifications

Required

  • College diploma or university degree in any field
  • 1 to 2 years of experience in post-secondary admissions, student recruitment, education counselling or at an education agency
  • Expert, hands-on experience getting public college admissions done through ApplyBoard, UnizPortal or similar platforms, from creating the student profile to clearing conditions and securing the offer and LOA
  • Working knowledge of how public college admissions work: program requirements, intakes, offers, deposits and LOAs
  • Excellent spoken and written English
  • Fluent spoken Hindi or Punjabi, to counsel students we serve who prefer these languages
  • Very organized, with a sharp eye for detail in documents and deadlines
  • Comfortable with online application portals, email, and Google Workspace or Microsoft Office

Nice to have

  • Hands-on use of ontariocolleges.ca or colleges' direct international application portals
  • Familiarity with international grading systems and academic documents (for example, Indian state and CBSE boards, or Nigerian and Filipino transcripts)

Pay: $36,000.00-$42,000.00 per year

Benefits:

  • Paid time off

Work Location: In person

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