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Job Post Details

Invoicing Specialist – Transportation & Logistics - job post

HAP Transportation Group ltd
2.3 out of 5 stars
Delta, BC
$22–$27 an hour - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $22–$27 an hour

Job type

  • Permanent
  • Full-time

Location

Delta, BC

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Extended health care
  • Company events
  • On-site parking

Full job description

About HAP Transportation Group

Established in 2006, HAP Transportation Group Ltd. is a growing, asset-based transportation and logistics company headquartered in Delta, British Columbia. We provide container drayage, intermodal, cross-border, line haul, and warehousing solutions across Canada and the United States.

As we continue to expand, we are looking for an experienced Invoicing Specialist to join our team. At HAP, we offer a family-friendly, supportive, and welcoming workplace where employees are encouraged to develop, contribute, and grow with the organization.

Position Overview

We are currently looking for an experienced and detail-oriented Invoicing Specialist – Transportation & Logistics to join our growing team.

The successful candidate will be responsible for ensuring accurate and timely customer invoicing, reviewing transportation documentation, resolving billing discrepancies, and working closely with our Operations, Dispatch, Customer Service, and Accounting teams.

This position is ideal for someone who has strong transportation billing experience, excellent attention to detail, and hands-on TruckMate experience.

Key Responsibilities

  • Prepare, review, and process customer invoices accurately and within required timelines.
  • Generate and process invoices using TruckMate.
  • Review freight rates, rate confirmations, fuel surcharges, accessorial charges, detention, waiting time, and other applicable charges.
  • Verify Bills of Lading (BOLs), Proofs of Delivery (PODs), delivery receipts, and other supporting documents before invoicing.
  • Ensure shipment details, customer information, rates, and billing documentation are complete and accurate.
  • Identify, investigate, and resolve billing discrepancies before invoices are submitted.
  • Follow up on missing paperwork or incomplete documentation to prevent billing delays.
  • Process invoice adjustments, corrections, and credits when required.
  • Maintain accurate and organized customer billing records.
  • Respond professionally to billing inquiries and provide supporting documentation as required.
  • Work closely with Dispatch, Operations, Customer Service, and Accounting teams to resolve invoicing issues efficiently.
  • Assist with month-end invoicing, reconciliation, and other billing-related activities.
  • Maintain a high level of accuracy while managing a high volume of invoices and transportation documentation.

Qualifications & Requirements

  • Minimum 2–3 years of invoicing or billing experience is required, preferably within the transportation, trucking, freight, or logistics industry.
  • Hands-on TruckMate experience is mandatory.
  • Strong understanding of transportation invoicing and freight documentation.
  • Experience working with BOLs, PODs, rate confirmations, freight rates, fuel surcharges, and accessorial charges.
  • Excellent attention to detail and a strong commitment to accuracy.
  • Strong organizational and time-management skills.
  • Good working knowledge of Microsoft Excel and Microsoft Office.
  • Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
  • Strong communication and problem-solving skills.
  • Ability to work effectively and collaboratively with different departments.
  • Positive, professional, and team-oriented attitude.

Why Join HAP Transportation Group?

At HAP, we want our employees to feel welcomed, valued, and supported from day one.

We offer:

  • A family-friendly and welcoming work environment
  • A supportive and collaborative team
  • Friendly and approachable management
  • A respectful and positive workplace culture
  • Stable, long-term employment opportunities
  • Training and support to help you succeed
  • Opportunities to learn and take on greater responsibilities
  • Professional development and career advancement opportunities
  • The opportunity to grow alongside an expanding transportation organization

We value individuals who take pride in their work, support their colleagues, and are looking to build a meaningful, long-term career.

Ready to Grow With Us?

If you have 2–3 years of invoicing experience, strong transportation industry knowledge, and hands-on TruckMate experience, we would love to hear from you.

Apply today and become part of the growing HAP Transportation Group team.

**Please send your resume to **pkaur@hapgroup.com

Pay: $22.00-$27.00 per hour

Expected hours: 40.0 per week

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

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