• Develop, manage, and oversee FF&E budgets across multiple projects and portfolios.
• Lead cost planning activities, including benchmarking, budget validation, cash flow forecasting, and contingency management.
• Monitor project expenditures, commitments, purchase orders, change orders, and invoicing to ensure financial accountability.
• Develop and maintain reporting dashboards, key performance indicators, and executive-level project updates.
• Prepare accurate and timely reports related to budget status, procurement progress, schedule performance, risk management, and forecasted variances.
• Partner with Finance and Development teams to support proformas, capital planning, and financial reporting requirements.
• Identify risks that may impact budget, schedule, or project outcomes and implement mitigation strategies.
• Process and track all related invoices.

• Develop and implement FF&E procurement strategies that align with organizational objectives, project schedules, and budget targets.
• Lead sourcing, competitive bid, and request for proposal (RFP) processes for furniture, fixtures, artwork, accessories, and related services.
• Negotiate pricing, contracts, terms, warranties, service agreements, and vendor performance expectations.
• Establish and maintain strategic relationships with manufacturers, suppliers, dealers, freight providers, warehouses, and installation partners.
• Continuously evaluate vendor performance, identify opportunities for cost optimization, and implement value engineering initiatives without compromising quality or brand standards.
• Maintain approved vendor lists and procurement standards.

• Develop and oversee FF&E project schedules in coordination with design, construction, and turnover milestones.
• Manage multiple projects simultaneously from design development through occupancy and project close-out.
• Coordinate consultants, vendors, internal stakeholders, and installation teams to ensure alignment with project objectives and timelines.
• Lead regular project meetings and maintain clear communication regarding scope, schedule, budget, risks, and action items.
• Monitor project progress and proactively address issues affecting procurement, logistics, installation, or occupancy dates.
• Oversee warehousing, transportation, customs, freight logistics, delivery sequencing, and installation activities.
• Lead on-site FF&E installations and turnover activities across Canada. On site presence required.
• Ensure inventory accuracy, deficiency tracking, punch list completion, and project close-out documentation.

• Review design packages, floor plans, specifications, and furniture plans to ensure complete and accurate FF&E scope.
• Collaborate with internal design teams and consultants to ensure FF&E selections align with brand standards, operational requirements, and project budgets.
• Conduct drawing coordination reviews to ensure alignment between furniture plans and electrical systems.
• Provide input on product selection, constructability, durability, maintainability, and lifecycle costs.
• Support the evolution and maintenance of FF&E standards, specifications, and design guidelines.

Process Improvement & Leadership

• Lead the development and implementation of FF&E systems, processes, templates, and best practices.
• Develop key performance metrics to evaluate procurement, logistics, installation, and vendor performance.
• Mentor, coach, and provide leadership to FF&E team members.
• Foster collaboration across Design, Development, Construction, Operations, Sales, and Finance teams.
• Support organizational initiatives and continuous improvement efforts.

COMPETENCIES/ABILITIES

• Exceptional financial acumen with demonstrated experience in budget management, forecasting, and reporting.
• Strong project management skills with the ability to manage multiple large-scale projects simultaneously.
• Advanced negotiation and vendor relationship management capabilities.
• Excellent analytical and problem-solving skills with a proactive approach to risk management.
• Highly organized with exceptional attention to detail.
• Excellent verbal, written, presentation, and communication skills.
• Ability to thrive in a fast-paced environment with evolving priorities and timelines.
• Demonstrated ability to exercise sound judgment and make data-driven decisions.

• Degree in Project Management, Interior Design, Architecture, Construction Management, Supply Chain Management, Business, or a related field is an asset.
• Minimum 10 years of progressive experience in FF&E procurement, project management, hospitality design, construction, or related environments.
• Minimum 5 years of experience managing complex FF&E budgets and procurement programs.
• Demonstrated experience leading vendor negotiations, contract administration, and procurement processes.
• Proven experience managing multiple projects.
• Ability to interpret construction drawings, specifications, schedules, and consultant documentation.
• Strong understanding of hospitality, senior living, residential, or healthcare environments.
• Experience with warehousing, freight logistics, customs, and installation management.
• Proficiency with Microsoft Office Suite, including advanced Excel skills.
• Ability and willingness to travel extensively across Canada as required and work flexible hours, including evenings and weekends, during critical project phases and major installations.

• A diverse environment where individual differences are celebrated and you’re encouraged to be your best self
• Collaborative environment where we work together to succeed as a team
• Learning and development opportunities to help you grow
• Comprehensive benefit package including RRSP matching
• Office is centrally located in the financial district, on the PATH and the TTC subway line, walking distance from Union Station, and provides easy access to downtown amenities