Hotel Management jobs in Guelph, ON

Location: Puslinch, Ontario

Employment Type: Full-time, permanent

Schedule: Monday to Friday, primarily daytime hours

Compensation: $25.00 per hour

Work Arrangement: In-person

Probationary Period: Six (6) months

About the Role

Samee Metals is seeking a reliable, organized, and resourceful Personal Assistant to help manage the personal, household, and day-to-day responsibilities surrounding our President’s busy schedule.

The Personal Assistant will coordinate appointments, household services, errands, purchases, reservations, personal travel arrangements, and family-related logistics. You will work closely with the President, his spouse, Executive Assistant, executive driver, and household support team to ensure responsibilities are organized and completed.

This position is different from the President’s Executive Assistant. The Executive Assistant manages business meetings, company communication, and corporate priorities. The Personal Assistant will focus primarily on personal, household, and family-related coordination.

This is an ideal opportunity for someone who enjoys staying organized, solving everyday problems, and helping a busy household run smoothly.

Key Responsibilities

Personal and Family Coordination

• Schedule and coordinate personal appointments, reservations, activities, and commitments.
• Provide reminders and ensure the President has the information or items needed for upcoming appointments.
• Coordinate personal commitments with the Executive Assistant to avoid scheduling conflicts.
• Assist with family scheduling, appointments, activities, and events as requested.
• Communicate with the President and his spouse regarding personal and household priorities.
• Coordinate transportation requirements with the executive driver.
• Maintain an organized list of requests, upcoming commitments, and outstanding personal tasks.

Household Coordination

• Schedule household maintenance, repairs, deliveries, and service appointments.
• Communicate with cleaners, contractors, landscapers, pool services, technicians, and other household vendors.
• Obtain quotes, confirm appointments, provide access when required, and follow up on incomplete work.
• Keep track of recurring household services and seasonal maintenance.
• Coordinate schedules and responsibilities among household staff and service providers.
• Research and contact new vendors when household services are required.
• Notify the President or his spouse of significant household concerns requiring their approval.
• This position involves coordinating household services but is not primarily a housekeeping, cleaning, or childcare role.

Errands and Personal Requests

• Complete local errands, pickups, deliveries, exchanges, and returns.
• Assist with personal and household shopping.
• Coordinate restaurant reservations, gifts, celebrations, and special occasions.
• Arrange vehicle maintenance, servicing, detailing, and appointments.
• Research products and services and present appropriate options.
• Receive deliveries and ensure items reach the appropriate person.
• Handle last-minute personal requests calmly and efficiently.

Travel and Event Arrangements

• Assist with personal and family travel arrangements, including flights, hotels, transportation, reservations, and activities.
• Prepare simple itineraries and organize booking confirmations.
• Confirm that required documents, transportation, and reservations are arranged before travel.
• Assist with personal details connected to the President’s business travel in coordination with the Executive Assistant.
• Help organize family dinners, celebrations, social events, and gatherings.
• Occasional travel may be requested but is not a regular requirement of the position.

Personal Administration

• Organize personal receipts, confirmations, warranties, household records, and important contact information.
• Assist with forms, renewals, memberships, subscriptions, and routine personal administration.
• Track expenses and prepare receipts for review.
• Draft simple personal emails or messages when requested.
• Maintain an updated list of household vendors and service providers.
• Handle all personal, family, and household information with complete discretion and confidentiality.

Qualifications

• One to three years of experience as a Personal Assistant, Administrative Assistant, Family Assistant, Household Coordinator, Executive Assistant, or in a similar support role is preferred.
• Strong organizational and time-management skills.
• Ability to manage several requests and changing priorities.
• Reliable, punctual, and responsive.
• Comfortable completing both administrative tasks and practical errands.
• Confident in communicating with vendors, service providers, professionals, and household staff.
• Able to work independently and use sound judgment.
• Strong written and verbal communication skills.
• Comfortable using Google Calendar, Gmail, Docs, Sheets, online booking platforms, and mobile applications.
• Professional and respectful when working with private family matters.
• Able to maintain strict confidentiality.
• Valid Ontario G driver’s licence, reliable vehicle, and clean driving record.

Schedule and Working Conditions

• This is a full-time, in-person position based primarily in Puslinch.
• The regular schedule will be Monday to Friday, primarily during daytime hours.
• Some flexibility may occasionally be required for early appointments, evening events, urgent household matters, or travel arrangements.
• Any additional hours will be managed in accordance with applicable employment standards and company policy.
• Local travel within Guelph, Hamilton, the GTA, and surrounding areas may occasionally be required.
• Approved work-related mileage and expenses will be reimbursed according to company policy.

How to Apply

Applications may be sent to atiye@sameemetals.com with the subject line “Personal Assistant Application.”

This posting is for an existing vacancy.

Samee Metals is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in any stage of the selection process.

Pay: $25.00 per hour

Application question(s):

• How many years of experience do you have as a Personal Assistant, Family Assistant, Household Coordinator, or Administrative Assistant?
• Do you hold a valid Ontario G Driver’s Licence with a clean driving record and a reliable personal vehicle for completing errands across Puslinch, Guelph, Hamilton, and the GTA?

Work Location: In person