Healthcare Medical Office Assistant jobs in Halifax, NS

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations. This role is vital in ensuring smooth administrative workflows, providing exceptional customer service, and maintaining an efficient office environment. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a strong proficiency in office technology to help us achieve our goals with energy and precision. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive setting.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, directing calls with professional phone etiquette and product management.
• Perform data entry tasks accurately using Microsoft applications, Google , and bookkeeping and record keeping
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and records
• Support clerical functions such as photocopying, scanning, proofreading documents, and preparing correspondence
• Assist with scheduling appointments, coordinating meetings, and managing calendars to optimize office efficiency
• Provide excellent customer service by addressing inquiries promptly and professionally, whether in person or via phone or email
• Support medical or dental office operations by handling patient information, managing appointment bookings, and assisting with billing processes as needed

Experience

• Proven clerical experience in an office setting with strong organizational skills and attention to detail
• Familiarity (Word, Excel, Outlook) Google Workspace tools for document creation and communication
• Prior experience using QuickBooks or similar bookkeeping software is highly desirable
• Experience working at a front desk or handling multi-line phone systems with professionalism and courtesy
• Knowledge of data entry procedures, filing systems, and general administrative tasks
• Background in customer service roles demonstrating excellent communication skills and phone etiquette
• Previous office experience is a plus, including familiarity with reception procedures and patient confidentiality requirements

Join us to be part of a vibrant team where your organizational talents make a real difference! We value energetic individuals who thrive on multitasking and delivering top-notch support. This position provides an engaging environment where your administrative skills will shine while contributing to the overall success of our organization.

Pay: $19.00-$23.00 per hour

Benefits:

• Casual dress
• On-site parking

Work Location: In person