Healthcare Medical Administration jobs in Ontario

Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient and welcoming environment. Your energy and attention to detail will help drive our office’s productivity and professionalism to new heights.

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Provide exceptional customer service by addressing inquiries promptly and supporting clients or patients in a friendly manner
• Assist with administrative tasks such as proofreading documents, scheduling appointments, and coordinating meetings
• Support medical or dental office functions by managing patient records, verifying insurance information, and assisting with billing processes
• Perform clerical duties including photocopying, faxing, mailing, and managing office supplies to keep the workspace well-stocked and efficient

Requirements

• Proven experience in an administrative or clerical role within an office setting; medical or dental office experience is a plus
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and general data entry skills
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Demonstrated customer service skills with professional phone etiquette and a friendly demeanor
• Experience managing multi-line phone systems and front desk responsibilities
• Attention to detail for proofreading documents and maintaining accurate records
• Ability to handle confidential information discreetly while demonstrating strong organizational skills
• Prior experience in bookkeeping or basic financial record management is desirable

Join us as an Office Administrator to be the heartbeat of our office! Your enthusiasm for organization combined with your technical expertise will ensure our operations run seamlessly. We value energetic professionals who thrive on supporting team success while delivering outstanding service every day.

Pay: $45,000.00 per year

Work Location: In person