Health Records Clerk jobs in Ottawa, ON

“How do you live in the moment?”

We are passionate about ‘Making Every Moment Matter’™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.

The Unit Clerk reports to the Director of Care and is expected to assist with all the day-to-day facility-wide nursing administrative functions as directed by the Director of Care and Registered Staff.

Contract valid till December 31st. 2026.
Pay Rate $20.08 per hour

Responsibilities:

• Has the ability to problem solve, conflict resolution skills and understands team concepts and team building.
• Effectively communicates with all staff at all levels, residents, families, other departments, and external stakeholders.
• To screen and appropriately prioritize all telephone calls and enquiries.
• To receive, sort and prioritize all unit correspondence.
• Responsible for word processing of correspondence on the Resident Home area.
• Uses a variety of forums to communicate effectively with employees, external agencies, residents and families.
• Assists with resident admission, discharge and relocation process
• Responsible for initiating the filing of clinical reports in the resident’s clinical chart.
• Sort and file deceased and discharge records.
• Ensure that resident’s charts are in good condition and well maintained.
• Maintains clinical files in accordance with relevant policies and legislation, including admission and discharge of residents.
• Required to understand the nature and meaning of quality indicators used by the Home
• Schedules replacement for RN, RPN and PSW staff for sick time.
• Ensures current and accurate information on the computerized Nursing schedules by reconciling the schedule to the staff on the Resident Home Areas.
• Other duties as assigned and/or as indicated in the Job Task Inventory

Qualifications:

The qualifications needed to join our family are as follows:

• High School graduate with courses in typing. A nursing background is an asset.
• Working knowledge and high comfort level to use computer hardware and software programs.
• Expedient data entry skills.
• Sense of responsibility, integrity and confidentiality.
• Must be well groomed, patient, courteous, tactful and pleasant.
• Must have the ability to cooperate with other personnel.
• Must be level-headed and calm in emergencies.
• To show evidence of being focused on people’s feelings when interacting and knowing how to turn a task into positive social interaction.
• To undertake and meet all legal requirements within the context of promoting individuals’ rights and measuring/reducing risk elements.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
• As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements.
• Two supervisory references required
• Provide proof of all required vaccines. The Employer strongly recommends to “stay up to date” with the recommended vaccines. Vaccination requirements are subject to changes as determined by the Employer.

What do we offer you?

• Competitive wages
• Employee benefits
• Employee perks
• Employee and Family Assistance Program
• Support for personal and professional growth

We look forward to speaking with you and Making Every Moment Matter™. Although we appreciate all applicants' interest, only those selected for further consideration will be contacted.

We strive to be diverse, inclusive, fair, equitable and accessible by addressing barriers and promoting dignity and respect for all. If you require accommodation at any time during the recruitment process, please contact the hiring manager.