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Health Clinic jobs in Newmarket, ON

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    • Book clinic appointments for the patients.
    • The position is responsible for managing the physician’s clinic, which involves booking clinic appointments,…
    • View all Procrea Cliniques jobs - Newmarket jobs - Medical Office Assistant jobs in Newmarket, ON
    • Salary Search: Medical Office Administrator salaries in Newmarket, ON
    • Supporting patient flow and clinic efficiency throughout the day.
    • As a front-line representative of our clinic, you will play a vital role in ensuring smooth…
    • Schedule appointments and manage the clinic's appointment calendar.
    • Coordinate with healthcare professionals and other staff members to ensure efficient clinic…
    • Direct clinical questions and reports of new or worsening symptoms to the appropriate regulated health professional.
    • Reporting to the Clinic Manager, the Medical Office Assistant is responsible for providing exceptional customer service to our patients, as well as providing…
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    • Perform data entry and billing in accordance with clinic procedures.
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    • Clean and sterilize medical instruments according to clinic protocols.
    • Process OHIP billings for doctors and insurance claims for allied health professionals.
    • Assist with clinic workflow updates and improvements.
    • Support effective use of physician schedules and clinic capacity.
    • This enables you to build strong therapeutic relationships, support recovery goals, and gain a deeper understanding of the factors influencing health and…
    • Provide an exceptional and individualized client experience for clients visiting and contacting the clinic.
    • Experience in a customer-facing role - you bring 2+…
    • Minimum 2 years of dental receptionist experience (required).
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    • Applicants MUST have relevant experience in medical administration and be very comfortable using Accuro.
    • Offering a full time room rental space.
    • Must be a member in good standing and have professional liability insurance.
    • The Space becomes available Nov 1, 2026.
    • Structured orientation to our clinic’s systems and procedures.
    • Welcome patients, verify health-card information and update patient records.
    • Living in the vicinity (< 5 km) of the clinic.
    • Previous experience as a medical office secretary or administrative assistant especially in an Obstetrics and…
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Job Post Details

Medical Office Administrator
Procrea Cliniques
1111 Davis Drive, Newmarket, ON
$22–$26 an hour
Full-time
Apply now

Job details

$22–$26 an hour
Paid time off, Dental care, Life insurance, Extended health care, On-site parking
Full-time
1111 Davis Drive, Newmarket, ON

Full job description

About Us

Generation Fertility celebrates a team-based approach to providing an excellent, highly responsive and personalized care experience for every patient. Every member of our multi-disciplinary team is valued for playing a critical role in delivering this experience. If you want to be a part of our collaborative and supportive team, consider joining us!
Based out of beautiful and modern clinic facility in Newmarket, our staff enjoy a fulfilling work environment, with the support and tools to develop your career and grow professionally.

The Medical Office Administrator reports to the Administrative Team Lead and works closely with the operations and the clinical teams. The position is responsible for managing the physician’s clinic, which involves booking clinic appointments, preparing for upcoming appointments, providing follow up instructions after the appointment, directing/forwarding incoming phone calls and emails, scheduling appointments and resolving patient inquiries. Regardless of the task at hand, the position’s main goal is to assist the physician in providing an excellent patient experience and to work efficiently with the rest of the Clinic. This position is at our Newmarket location.

Job Responsibilities:
  • Answer incoming calls from patients during operating hours.
  • Book clinic appointments for the patients.
  • Confirm all physician appointments and ensure all documents are on file.
  • Working closely with clinical team to assist patients with inquiries.
  • Send patient referrals.
  • Checking in patients for appointments.
  • Medical reception coverage.
  • Daily patient invoicing.
  • Maintaining overall presentation of the clinic by ensuring that all rooms, including the washrooms, collection rooms and exam room are well-stocked and clean.
  • Keeps EMR records up to date by scanning the patient file, test results and other documents and properly saving them in the patient’s electronic file.
  • Creating new patient charts
  • Ordering medications, kits, pamphlets, other medical supplies as well as participate in monthly and Year-End Inventory.
  • Outgoing Mail, accepting deliveries
Experience / Position Requirements:
  • 2+ years of Medical Administrative experience.
  • Working closely with Referrals and Intake department to onboard patients
  • Experience in preparation and reconciliation of OHIP billing information
  • Experience with MD billing and eIVF an asset
  • A college diploma in the field of Medical Office or Business Administration.
  • Computer savvy and proficiency in Microsoft Office/Suite.
  • Generation Fertility is a multi-site corporation. There may be times you are requested to participate in assignments at other sites. Without causing undue hardship or significant personal inconvenience, Generation Fertility proposes a solid team approach to our availability regarding the needs and development of all our programs.
Skills:
  • Ability to prioritize, organize workload and plan independently.
  • Exceptional phone etiquette and interpersonal skills.
  • Strong attention to detail and problem-solving skills.
  • Strong written and verbal communication skills.
  • Knowledgeable about providing a safe and inclusive environment to gender and sexually diverse people (2SLGBTQIA+)
  • Commitment to patient centered care.
Job Type: Full-time
Benefits:
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
Work Location: on site at our Newmarket location

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