Headquarters Management jobs in Calgary, AB

About Us:

Our mid-sized organization operates across Canada and the US in the pipeline integrity services industry with its headquarters based in Calgary. We offer competitive compensation, a strong training program, opportunities for growth, and a positive work environment that promotes balance with personal commitments.

We are currently seeking an eager, self-starter looking to fill the permanent, full-time position of Accounts Receivable Specialist, based in Calgary, Alberta.

Summary:

The Accounts Receivable Specialist will take ownership of and bring efficiencies to the accounts receivable and collections process. The individual supporting this role will also support project control activities in support of Project Managers and their teams, which in turn supports the successful execution of projects for our clients. Additionally, this role would also assist in other accounting and administrative capacities as well.

Reporting:

This position reports directly to the Director of Finance and will work closely with the Controller.

Job Duties:

Specific duties and responsibilities include, but are not limited to:

• Create and maintain a documented system of customer billing policies and procedures.
• Liaise with accounting and operations personnel to expedite billing process.
• Adapt and respond to change within the Company and initiate and lead change within the Company related to accounts receivable policies and processes.
• Upon Company approval of new customer contract:
• Assist Project Manager in setting up project to ensure compliance to customer billing and accounts receivable requirements
• Establish procedures that may be unique to new project
• Work with Project Manager to ensure appropriate collection and recording of field transactions (e.g. correct labour/equipment rates, tasks)
• Upon completion of contract, or for progress billing:
• Ensure congruence between internal time and expense capture with signed field tickets
• Ensure accurate and timely create of customer invoice
• Ensure all appropriate invoice backup is collected and submitted with customer invoice
• Ensure completed customer invoices are submitted as per the customer requirements
• Ensure that outstanding customer invoices are tracked to collection.
• Ensure that all accounts receivable information is properly filed for future reference.
• Assist accounting team with other tasks.
• Full responsibility for reporting on aged receivables and collection of outstanding accounts
• Working knowledge of ERP systems (Acumatica) for the purpose of accounts receivable and billing.
• Investigate and recommend any changes to accounting software or processes to improve efficiency and costs within the accounting department and the Company.
• Liaison with Operations Manager for project setup
• Ensure project locations are set up correctly on all projects
• Liaison with Ops manager for project close outs
• Manage vendor contracts (purchase orders) and ensure costs are correct on receipt

Knowledge, Skill & Technical Requirements:

• Minimum 3 years of experience in accounting, preferably in a relevant industry (oil & gas, pipeline inspection, etc.).
• Accounts Receivable as well as Accounts Payable experience in a project and subcontracting environment.
• Exposure to US/CA cross-border operations is desirable.
• Experience using QuickBooks, ADP(USA), and/or Acumatica ERP is preferred.
• Post-secondary education in accounting is required (bachelor's degree is preferred but a certificate/diploma program will be considered).
• Proven professionalism, integrity and high personal standards as demonstrated by actions, personal interactions, and deliverables.
• Excellent time management and organizational skills within structured deadlines and deliverables.
• Strong problem-solving skills.
• Advanced skills with computer applications such as Microsoft Office (Excel, Word, PPT), ERP/Project accounting system and cloud-based applications such as Dropbox.
• Ability to take initiative and identify opportunities for continuous improvement.

Hours & Working Conditions:

Core hours for this position are Monday to Friday, 8:00 a.m. to 5:00 p.m., in an office environment with possibility of hybrid remote-work options. Hours may vary based on operational, reporting, and project demands.

Our company is an equal opportunity employer. We are committed to fostering an inclusive and respectful workplace and welcome applications from all qualified individuals regardless of race, gender, age, religion, sexual orientation, disability, or any other protected ground.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted to learn more about the role and our organization.

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Work from home

Work Location: Hybrid remote in Calgary, AB