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HR Assistant jobs in Westboro, ON

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    • Own and maintain HR policies, procedures, and the employee handbook, ensuring alignment with employment standards and best practices.
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    • Use recruitment technologies to strengthen sourcing, manage activity and deliver an efficient recruitment experience.
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    • Support recruitment during busy hiring periods and vacation coverage by coordinating interviews, candidate communications, and recruitment administration.
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    • Post-secondary degree in Human Resources, or related field.
    • Bachelor's or college degree preferred or high school diploma + relevant experience preferred.
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Job Post Details

HR Generalist - job post

Caivan Development Corporation
Ottawa, ON
$80,000 a year - Full-time

Job details

Pay

  • $80,000 a year

Job type

  • Full-time

Location

Ottawa, ON

Benefits

Pulled from the full job description

  • Dental care
  • Life insurance
  • Paid vacation

Full job description

We are seeking a knowledgeable and detail-oriented HR Generalist to provide hands-on, full-spectrum HR support at Caivan | ABIC. Working closely with the Manager, Human Resources, this role executes day-to-day operations across employee relations, onboarding, immigration compliance, WSIB and injury management, performance cycle execution, and HR reporting. The HR Generalist acts as a trusted point of contact who ensures consistency, compliance, and a positive employee experience throughout the employee lifecycle.

About Caivan:

Caivan is one of Canada's largest integrated land development, manufacturing, and homebuilding organizations. Founded in 2010 and headquartered in Ottawa, the company builds across more than 50 communities in Ottawa and the Greater Toronto Area and holds a land portfolio of more than 50,000 lots.

Why Caivan?

  • Industry Leading Wages
  • Paid Operations Shutdown (in addition to Paid Vacation Days, subject to operational requirements)
  • Complimentary Daily Lunch Program
  • Company-Paid Health & Dental Coverage
  • Coordinating Benefits
  • Life Insurance where applicable
  • Group Benefits & Perks (including Goodlife & Bell Mobile)
  • Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off
  • Bi-Weekly Payments directly to your bank account

Necessary skills:

  • Post-secondary diploma or degree in Human Resources, Business Administration, or a related discipline considered an asset.
  • A minimum of 3–5 years of experience in a Human Resources generalist or coordinator role.
  • Solid understanding of Ontario employment standards, employment law, and HR best practices.
  • High degree of integrity, tact, and discretion in handling confidential information, along with sound judgment in complex or sensitive situations.
  • Excellent verbal and written communication and interpersonal skills; able to work independently across multiple priorities.
  • CPHR designation, or actively working towards one.
  • Experience administering an HRIS, with proficiency in HR technology platforms.

Key Responsibilities:

  • Support employee relations matters, including documentation of coaching conversations and progressive discipline, and assist with workplace investigations under the guidance of the HR Manager and legal counsel.
  • Maintain and administer the HR App/HRIS: user profiles, employee data integrity, workflow configuration, reporting exports.
  • Administer the onboarding and offboarding process end-to-end, including employment agreements, employment letters, and exit interviews.
  • Administer immigration-related processes, including OINP employer portal administration and supporting documentation.
  • Own and maintain HR policies, procedures, and the employee handbook, ensuring alignment with employment standards and best practices.
  • Manage WSIB claims and injury reports from intake to closure, including Form 7 filings.
  • Collaborate with Health and Safety and site management on return-to-work programs, developing modified duty offers that are specific, safe, and within medical restrictions.
  • Maintain confidential injury and incident records, ensuring only functional abilities information is retained or shared.
  • Support execution of the company-wide performance review cycle, including HR App administration, manager reminders, and tracking completion.
  • Maintain HR metrics and reporting, providing regular updates and insights to the HR Manager on key trends and KPIs.
  • Act as a point of contact for general employee inquiries, escalating complex or sensitive matters to the HR Manager as needed.
  • Support ad hoc HR projects and initiatives as assigned, including process improvements, policy rollouts, engagement surveys, and cross-functional collaboration.

Working Conditions:

  • Full-time, in-person, 44 hours per week 7:30am – 4:30pm or 8:00am – 5:00pm.
  • Willing to travel to our office in the GTA on a regular basis.
  • Extended periods at a computer may be required at times.
  • The job description implies the performance of repetitive tasks.
  • Hold a valid G license with access to a reliable vehicle.

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

Artificial intelligence (AI) tools may be used to support the application review and candidate screening process. All hiring decisions involve human review and oversight.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.

This position is available due to an expanding Team.

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