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Apply By: Friday, October 23, 2026 11:59 pm EDT

Records Clerk

Job ID:

250009

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Hamilton-Wentworth Detention Centre

City:

Hamilton

Position(s) language:

English

Job term:

2 Permanent

Job code:

C09OAD - Office Administration 09 (COR)

Salary:

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider working in this great team environment at Hamilton-Wentworth Detention Centre
as a Records Clerk.

About the job

In this role you will play an integral part in the compilation, maintenance and processing of offender records at Hamilton-Wentworth Detention Centre, including:

• obtaining and verifying required information to complete admission and discharge documentation;
• checking offender records to verify the legality of admittance documents;
• calculating and/or verifying sentences;
• performing a variety of keyboarding functions;
• maintaining up-to-date manual and electronic offender files and records;
• ensuring documents are completed upon notification of transfer or discharge of offender;
• providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

What you bring to the team

Specialized Knowledge and Skills:

• You have demonstrated knowledge of records management procedures.
• You have knowledge of related inmate records directives, policies, procedures and related legislation such as the Criminal Code, Ministry of Correctional Services Act to ensure inmate records are consistent with court sentences and legislation.
• You have knowledge of office procedures and policies to maintain files, ensuring confidentiality of information.
• You have accurate mathematical skills to calculate and reconcile inmate sentences and personal funds.

Other Essential Skills:

• You use analytical, reasoning and problem solving skills to verify accuracy of information and correct discrepancies.
• You have effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner.
• You use your organizational skills to assist in the maintenance of inmate filing and information systems.
• You are proficient with various computer software applications and databases (i.e. word processing, spreadsheet).

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• comprehensive benefits that look after your holistic wellness needs
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment

Additional information:

Apply by:

Friday, October 23, 2026 11:59 pm EDT

Position details:

• 2 English Permanent, 165 Barton St E, Hamilton, West Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3-7

Category:

Administrative and Support Services

Posted on:

Thursday, October 8, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-CL-250009/26(2)

How to apply:

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together