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    • This role is vital in creating a positive environment for visitors and providing essential administrative support to ensure smooth daily operations.
    • Help support sales, through email creation, and processing orders.
    • Back up for reception and shipping.
    • Answering phones on an "as needed" basis and generation…
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    • Applicants should have business administrative training, accurate keyboarding skills, proficient in Microsoft Office applications, and familiarity with general…
    • Provide general front office reception.
    • Monitors and orders office supplies as required.
    • Answers main office line and directs calls appropriately.
    • Coordinate office activities and operations to ensure compliance with company policies.
    • Keep a stock of office supplies and place orders when necessary.
    • Specific duties include helping with the management of our properties and tenants, general administration tasks, answering phones and office organization.
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    • Answer phone calls and help respond to inquiries.
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    • Recevoir les communications et les diriger vers les personnes qualifiées.
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    • Perform data entry and other general clerical duties.
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Job Post Details

Administrative Assistant/Receptionist - job post

Confidential
Lloydminster, AB T9V 2G5
Permanent, Full-time

Job details

Job type

  • Permanent
  • Full-time

Location

Lloydminster, AB T9V 2G5

Full job description

Job Summary

We are seeking a motivated and organized Administrative Assistant/Receptionist to join our team! This role is vital in creating a positive environment for visitors and providing essential administrative support to ensure smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. You will be the first point of contact for clients, vendors, and staff, handling a variety of clerical tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive environment.

Duties

  • Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly at the front desk
  • Manage multi-line phone systems, screen calls, and direct inquiries efficiently using professional phone etiquette
  • Perform invoicing, billing and data entry tasks accurately
  • Handle clerical duties such as filing, photocopying, scanning documents, and maintaining organized records
  • Support bookkeeping activities including invoicing, billing, and basic financial record keeping with QuickBooks or similar tool

Requirements

  • Office experience and/or clerical degree with strong organizational skills and attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills
  • Experience with data entry, filing systems, and clerical tasks in a professional setting
  • Excellent customer service skills with a friendly demeanor and effective communication abilities
  • Familiarity with multi-line phone systems and phone etiquette standards
  • Previous experience in fast paced environments is a plus; knowledge of front desk procedures highly desirable
  • Ability to handle confidential information discreetly and maintain professionalism at all times
  • Strong typing skills along with proofreading abilities to ensure accuracy in all correspondence
  • Basic bookkeeping knowledge including familiarity with QuickBooks or similar accounting software is preferred

Join us to be part of a vibrant team dedicated to delivering outstanding support while fostering a positive work environment!

Education:

  • Secondary School (preferred)

Language:

  • English (required)

Work Location: In person

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