General Office Clerk jobs in Toronto, ON

Accounting Clerk Job Description

Position Summary
The Accounting Clerk is responsible for the accurate processing, recording, and reconciliation of all financial transactions across two divisions: Marche Leo’s Grocery Store & Warehouse Division. This role ensures that all accounting processes are completed in accordance with established timelines, internal controls, and IFRS standards. The position requires a high level of organization, attention to detail, and the ability to manage high transaction volumes across retail, warehouse distribution, and restaurant operations.

Core Responsibilities

1. Record Keeping & General Ledger Maintenance

Marche Leo’s Grocery Store & Warehouse Division:

• Record daily sales, supplier invoices, inventory movements, and inter-warehouse transfers.
• Maintain detailed inventory-related accounting records, including cost of goods sold (COGS), shrinkage, spoilage, and adjustments.
• Reconcile supplier statements with purchase orders, receiving documents, and invoices.
• Track and record warehouse operating expenses, logistics costs, and bulk purchasing entries.

2. Accounts Payable (AP)

Marche Leo’s Grocery Store & Warehouse Division:

• Process high-volume vendor invoices for grocery suppliers, distributors, and logistics providers.
• Match invoices to purchase orders and receiving reports (3-way matching).
• Monitor due dates and ensure timely payments to maintain supplier relationships and credit terms.
• Handle discrepancies such as pricing differences, missing shipments, or damaged goods.
• Manage bulk purchasing payments, early payment discounts, and vendor rebates.

3. Accounts Receivable (AR)

Marche Leo’s Grocery Store & Warehouse Division:

• Monitor and record receivables from wholesale customers, bulk buyers, and business accounts.
• Generate and issue invoices for wholesale and distribution clients.
• Track outstanding balances and follow up on overdue accounts.
• Reconcile customer accounts and resolve discrepancies.
• Maintain accurate aging reports and escalate delinquent accounts.

4. Financial Reporting & Analysis

• Assist in the preparation of monthly, quarterly, and annual financial statements for both divisions.
• Prepare division-specific reports, including:
• Sales and revenue analysis (retail vs restaurant)
• Food cost and inventory variance reports
• Expense tracking and budget comparisons
• Support audit processes by providing documentation and reconciliations.
• Assist with tax filings, including HST tracking and reporting for both retail and restaurant operations.

5. Data Entry & Bookkeeping

• Accurately input high volumes of financial data into accounting systems.
• Maintain organized digital and physical filing systems for invoices, receipts, and financial records.
• Perform regular bank, credit card, and cash reconciliations.
• Prepare and post journal entries, accruals, and adjustments.

6. Communication & Coordination

• Liaise with store managers, warehouse supervisors, and restaurant management regarding financial matters.
• Communicate with vendors and suppliers to resolve billing and payment issues.
• Work with external accountants, auditors, and financial consultants as required.
• Provide clear and timely financial information to management.

7. Administrative & Operational Support

• Maintain organized accounting records for both divisions.
• Assist with payroll data preparation, including timesheet verification and tip allocations.
• Support internal audits and compliance checks.
• Contribute to process improvements and implementation of accounting controls.

Qualifications

• Post-secondary education in Accounting, Finance, or Business Administration (or equivalent experience), with a minimum of 3+ years in bookkeeping or accounting; experience in retail, grocery, warehouse, or restaurant environments is preferred.
• Strong knowledge of accounting principles and IFRS, with hands-on experience using accounting software (e.g., QuickBooks, Sage, or Xero) and advanced Microsoft Excel skills.
• Proven ability to reconcile accounts, analyze discrepancies, and maintain accuracy in high-volume transaction environments.
• Highly organized with the ability to manage competing priorities across multiple divisions and meet deadlines.
• Effective communication skills, with the ability to work collaboratively with internal teams, vendors, and external stakeholders.
• Demonstrates professionalism, integrity, and strict adherence to confidentiality and internal controls; payroll and multi-entity experience are considered assets.

Key Performance Expectations

• Timely and accurate processing of AP and AR transactions.
• Strong vendor and customer account management.
• Accurate financial reporting and reconciliations.
• Compliance with internal controls and IFRS standards.

Ability to support both divisions efficiently without service disruption.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

• Dental care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person