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Full Time Medical Office Assistant jobs in Toronto, ON

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    • Strong interpersonal skills, as well as being able to accept work from various sources (physicians, nurses, office manager).
    • Education/diploma in medical office administration.
    • 1-year medical office experience.
    • This is a full-time role scheduled for 5 days/37.5 hours per week on the…
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    • Familiarity with medical terminology, and office administrative procedures/concepts.
    • 2+ years’ related office experience.
    • Document telephone encounters in the medical record.
    • Job Types: Full-time, Permanent.
    • Record patient information in the electronic medical record using the SOAP…
    • This is a full-time role scheduled for 5 days/37.5 hours per week:
    • Strong knowledge of medical terminology.
    • Excellent time management and organizational skills.
    • Support quality improvement initiatives by extracting and analyzing health information from multiple electronic medical record (EMR) systems.
    • Ability to interpret social, emotional and behavioral problems as related to medical conditions, and to develop appropriate treatment plan.
    • The Carefirst Family Health Team (FHT) is seeking Full-time permanent / Part-time permanent Registered Practical Nurse to join our innovative, interdisciplinary…
    • Coordinate with dental hygienists, dentists, and assistants to optimize the schedule for the office.
    • Follow all office protocols regarding infection control and…
    • Ontario Health at Home (formerly Home and Community Care Support Services).
    • Ontario Structured Psychotherapy (OSP) Program.
    • Hours: This is a full time position.
    • Manages vacation and time off requests of clinical team.
    • Flexible Benefits: For eligible roles, enjoy flexible medical and…
    • File medical reports and handle administrative tasks.
    • Administrative assistant: 1 year (required).
    • Monitor daily clinic tasks to ensure they are completed…
    • Professional development time and funding.
    • Job Types: Full-time, Permanent.
    • Paid time off (vacation, sick, and personal days).
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • A minimum of 2+ years of previous experience in a medical office.
    • Job Types: Permanent, Full-time.
    • Full-time - may includes weekend.
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Job Post Details

Medical Receptionist (Family Health Team) - job post

Carefirst Seniors & Community Services Association
2.2 out of 5 stars
Toronto, ON
$37,000–$42,000 a year - Full-time

Job details

Pay

  • $37,000–$42,000 a year

Job type

  • Full-time

Shift and schedule

  • Weekends as needed
  • Evenings as needed

Location

Toronto, ON

Benefits

Pulled from the full job description

  • Dental care
  • Extended health care

Full job description

The Carefirst Family Health Team (FHT) is seeking full-time/part-time permanent Medical Receptionists to join our innovative, interdisciplinary team dedicated to delivering high-quality, community-based care.

About Us

Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists. We have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives.

Our “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient‑centred care across the continuum. We work closely with Carefirst Seniors & Community Services Association to provide truly integrated services.

On‑site & Integrated Programs/Services include:

  • Ontario Health atHome (formerly Home and Community Care Support Services)
  • MINT Memory Clinic
  • Ontario Structured Psychotherapy (OSP) Program
  • Specialist Clinics: psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology

Clinic Locations

We currently operate four well-established clinics across Scarborough, Markham and Richmond Hill, and continue to expand in Markham and Stouffville to support continued growth and community needs.

Employees will be assigned to a location that aligns with their preferences and residence, with occasional rotation to support clinic operations. We are currently seeking a Medical Receptionist to fill a new position at our Family Health Team.

Terms: Full Time Permanent / Part Time Permanent

Pay range: $37,000 - $42,000 annually

Responsibilities:

  • Provide administrative and clinical support at the front desk to ensure smooth daily operations of the Family Health Team
  • Greet and receive patients for various physicians and other healthcare practitioners, coordinate efficient patient flow, and provide professional and caring interaction with patients
  • Responsible for booking appointments, scheduling patients, and providing follow-up; answering the phones, photocopying, receiving faxes and medical reports, and then scanning into the Electronic Medical Records (EMR) system
  • Collect and process OHIP billing on a weekly basis
  • Maintain and manage patient files, charts, and records while safeguarding patient confidentiality

Requirements:

  • Diploma in Health Care Administration, Medical Office Administration, or related discipline
  • At least 1 years’ front desk experience, in a healthcare setting preferred
  • Exceptional telephone etiquette and customer service skills
  • High degree of accuracy and attention to detail
  • Knowledge of OHIP billing and coding
  • Strong interpersonal skills, as well as being able to accept work from various sources (physicians, nurses, office manager)
  • Well organized and ability to multitask in a fast-paced environment
  • Proficient computer skills in Microsoft Office, and EMR (Telus Practice Solutions) is an asset
  • Available to work flexible hours including some evenings and weekends
  • Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset
  • A valid vulnerable sector police record check completed within one year

Benefits:

  • Dental Care
  • Extended Health Care
  • HOOPP
  • Comprehensive Orientation Program
  • Training and Education Subsidy

Application Deadline: July 31, 2026

Interested applicants may apply through Carefirst’s careers page, Indeed, or by emailing hr@carefirstontario.ca

Carefirst is an equal opportunity employer. We are also committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation.

While we thank all candidates for their interest, only those selected for an interview will be contacted

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