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Job Post Details

Fleet and Equipment Coordinator - job post

Graf Mechanical Ltd.
Fort McMurray, AB
$80,000–$100,000 a year - Full-time

Job details

Pay

  • $80,000–$100,000 a year

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

Fort McMurray, AB

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • RRSP match
  • Extended health care

Full job description

Company Overview
Graf Mechanical Ltd. is a leading provider of heavy equipment maintenance and welding services in the largest open pit mining region. Our team of skilled technicians supports outages and general equipment upkeep across multiple mining sites, ensuring operational excellence and safety.

Overview
We are seeking a proactive and detail-oriented Fleet and Equipment Coordinator to join our dynamic team. In this role, you will oversee the management, maintenance, and repair of a diverse fleet of heavy machinery, industrial equipment, and vehicles. Your expertise will ensure equipment reliability, safety compliance, and optimal operational performance across our mining operations.

Responsibilities:

Fleet & Equipment Management

  • Maintain an up-to-date inventory of all vehicles and equipment including service trucks, welding trucks, vans, PME, trailers, and portable welders.
  • Schedule and coordinate preventive maintenance, inspections, and repairs.
  • Track mileage, hours, fuel usage, and maintenance history for operational efficiency.

CVIP Compliance

  • Schedule and manage Commercial Vehicle Inspection Program (CVIP) inspections for fleet vans and other regulated vehicles.
  • Ensure completed inspection documents are uploaded and logged in BIStrainer.
  • Track upcoming due dates and renewals using the platform’s compliance tools.

Crane Certification – Service & Welding Trucks

  • Track and maintain up-to-date crane certifications for all lifting devices on service and welding trucks.
  • Schedule inspections, load tests, and operator training in line with standards.
  • Upload certification records and inspection reports to BIStrainer for audit readiness.

Fire Extinguisher Management

  • Maintain a complete and current list of all fire extinguishers in vehicles, sea cans, shops, and job sites.
  • Coordinate monthly inspections and annual servicing.
  • Ensure extinguisher records (inspection tags, service logs) are documented in BIStrainer and tied to asset/location IDs.

Welding Equipment & Personnel Support

  • Oversee the deployment and tracking of welding trucks, machines, and consumables.
  • Ensure welders and equipment meet safety, calibration, and certification standards.
  • Upload calibration certificates and maintenance records to BIStrainer.

Sea Can Storage Units

  • Maintain an inventory and log of sea can storage containers at all job sites.
  • Track tool and equipment contents, security status, and restocking needs.
  • Use BIStrainer to document container locations, inspection status, and contents (where applicable).

Logistics & Deployment

  • Coordinate transportation of vehicles, welders, and sea cans between locations.
  • Ensure asset readiness and verify availability in coordination with project timelines.
  • Track asset utilization and movements.

Compliance & Documentation (BIStrainer)

  • Ensure all safety, inspection, service, and certification records are uploaded and maintained in the BIStrainer platform.
  • Use BIStrainer to monitor due dates, flag overdue certifications, and generate reports.
  • Support safety and compliance audits by ensuring BIStrainer documentation is current and complete.

Vendor & Contractor Coordination

  • Coordinate with external vendors for inspections, repairs, certifications, fire extinguisher servicing, and CVIP compliance.

· Coordinate, rental fleet vendor relationships, including negotiating terms, tracking costs, and ensuring compliance with rental agreements.

  • Ensure vendor documentation is collected and uploaded into BIStrainer.

Requirements

  • Fleet management
  • Equipment coordination
  • Maintenance planning
  • Logistics or dispatch
  • Heavy equipment / trucks
  • Construction or oil sands operations
  • Maintenance scheduling and repair coordination
  • Clean drivers abstract and Valid class 5 drivers license

Join us to be part of a dedicated team that keeps critical mining operations moving forward! We value safety-minded professionals who are eager to apply their mechanical expertise in a fast-paced environment. All positions are paid roles that contribute directly to our operational success.

Job Type: Full-time

Pay: $80,000.00-$100,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match

Application question(s):

  • Understand this is a Monday to Friday position in Fort McMurray.

Work Location: In person

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