Finance Operations Manager jobs

ACTRA ( Alliance of Canadian Cinema, Television and Radio Artists ) is the national union of over 30,000 professional performers working in English-language recorded media in Canada, including TV, film, radio, and digital media. ACTRA’s principal role is to negotiate, administer and enforce collective agreements to provide performers with equitable compensation as well as safe and reasonable working conditions.

ACTRA National is seeking a full-time, permanent:

Manager, Finance & Facilities Operations

Every day, performers across Canada rely on ACTRA to protect their rights and help ensure they are paid properly for the use of their work. ACTRA is the national union representing more than 30,000 professional performers working in English-language recorded media in Canada. Behind that mission is a finance function where accuracy, compliance, systems, and trust matter.

We are hiring a Manager, Finance & Operations, to lead the financial processes that support ACTRA’s performer payment and rights-management work, and to provide financial services for the Performers Rights Society (‘PRS’) and the Recording Artists Collecting Society (‘RACS’) teams. PRS is an arm of ACTRA that collects and distributes Use fees/residuals and royalties, which are compensation that performers are entitled to for the use of their work. ACTRA PRS ensures performers receive the money they are owed under our collective agreements. RACS is a performer collective dedicated to ensuring that all recording artists—from session musicians to featured vocalists—are fairly compensated for their work through licensing fees, neighbouring rights and private copying royalties.

In addition to providing financial services to PRS and RACS, the manager oversees facility operations.

This is a role for someone who wants more than a traditional finance management job. It is for a hands-on finance leader who likes complexity, sees patterns in messy processes, and knows how to turn important work into reliable systems.

The Opportunity

In this role, you will step into an area of ACTRA where the work is meaningful, detailed, and highly visible. You will help ensure that distributions, reconciliations, tax reporting, revenue allocations, and finance processes are accurate, timely, compliant, and easier to manage over time.

You will not just maintain the current process. You will be expected to work it and improve it.

This is a great opportunity for someone who enjoys working closely on the details (actually doing the accounting work, not just overseeing it) while also leading people, improving systems, and contributing to a mission-driven organization.

A successful Finance and Facilities Operations Manager will:

• Deliver accurate, compliant, and on-time PRS/RACS distributions, reconciliations, tax reporting, and related finance processes in a high-volume environment. This is your daily focus: ensuring our members are paid accurately and on time.
• Reduce manual effort in distribution and tax reporting workflows by identifying inefficiencies and implementing practical improvements. This comes after you have your hands in the work and understand what it is we do.
• Create clear, usable SOPs for key PRS/RACS finance processes, operations services, procurement, vendor management, facilities, and storage.
• Strengthen backup coverage and cross-training so that important work is not dependent on one person.
• Identify cost-saving or cost-control opportunities in office operations, vendor management, storage, procurement, or process design.
• Built trust with the Controller, IT, direct reports, internal stakeholders, and colleagues who rely on finance for timely and accurate support.
• Led a team with clarity, accountability, and a hands-on approach.

The work you will own:

You will participate in and lead the execution and coordination of PRS/RACS finance processes, including distributions, contributions, transfers, reconciliations, journal entries, bank transactions and reconciliations. You will be participating directly in the work, not just approving it.

You will oversee HST, QST, and NRT remittances, coordinate annual tax slips and statutory reporting, including T4A, T5, T3, and Schedule 15, and support the accuracy of revenue allocations and financial records. This is high-volume work. Preparing for Tax season is a big project.

You will review end-to-end PRS/RACS distribution and tax processes to identify risks, inefficiencies, manual work, control gaps, and opportunities for automation or standardization.

You will also oversee ACTRA National’s office operations, including procurement, vendor relationships, office supplies, mailroom functions, equipment, facilities coordination, on-site and off-site storage, and support for insurance renewal data gathering.

You will manage direct reports, support their performance and development, and step in when needed to help the team deliver. This is a leadership role, but not a hands-off one. You will be in the “weeds” with bank reconciliation and journal entries.

Are you ready to roll up your sleeves?

The strongest candidates will bring solid accounting and finance experience, as well as comfort with hands-on work in reconciliations, journal entries, tax remittances, reporting deadlines, internal controls, financial systems, and process improvement.

You do not need to come from ACTRA’s world, but you do need to be curious enough to learn it quickly. The work is high volume in nature and involves specialized performer payment and rights-related processes, so the ability to absorb new information, connect finance with operations, and build structure around complexity is essential.

What you bring

We are looking for someone with:

• A CPA designation is a must-have. (completion)
• A university degree in finance, commerce, economics, accounting, or a related field
• Approximately 5–7 years of experience in finance and accounting
• At least 1–2 years of people management experience.
• Experience with tax compliance and reporting such as HST, T4A, T5, T3, NRT, or similar filings in a high volume environment.
• Strong accounting fundamentals, including multi-bank reconciliations, journal entries, controls, reporting, and compliance.
• Advanced Excel skills and comfort working with computerized accounting systems.
• The ability to lead staff while staying close enough to the work to understand what is really happening.
• A practical, systems-minded approach to solving problems.
• Strong judgment, confidentiality, follow-through, and attention to detail.

Why ACTRA:

At ACTRA, finance is not just a back-office function. It is part of the trust infrastructure behind the organization’s mandate.

Your work will help ensure that money is tracked properly, reporting is accurate, processes are controlled, and performers can rely on the systems that support them. You will have the chance to become a more well-rounded leader by combining finance leadership, people management, operational accountability, and process transformation.

This is a role where the right person can leave things meaningfully better than they found them.

Application process:

Interested applicants are invited to submit a resume and cover letter to humanresources@actra.ca, quoting ‘2026-09 Manager, Finance & Operations’ in the subject line.

The Fine Print:

• Our office is located in downtown Toronto, and this role is 100% in-office.
• This posting is for one existing vacancy.
• The salary for this position is $100,000.00

ACTRA National does not use AI to evaluate candidates at any stage of the recruitment process. People will review your application, so we encourage you to submit a thoughtful, well-prepared resume that clearly articulates how your experience, skills, and accomplishments align with the role and what you would bring to ACTRA as the successful candidate.

ACTRA is committed to employment and pay equity and we encourage applications from all equity seeking groups, including but not limited to, Indigenous and other racialized communities, people with disabilities, and 2SLGBTQIA+ communities. In compliance with the Accessibility for Ontarians with Disabilities Act. If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources.

Thank you for your interest in joining us. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $100,000.00 per year

Work Location: In person