Finance & Accounting Office Administrator jobs in Ontario

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• Complete this survey: https://go.cultureindex.com/p/GsYKNCrqoEFroyD
• Attach a copy of your resume to the completed survey and indicate the position you are applying for
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Role & Responsibilities

This is an exciting opportunity for an experienced Payroll & AP Specialist to join our dynamic team located in our Mississauga office. This role reports to the Accounting Manager. The ideal candidate will be comfortable working in a fast-paced environment and will be able to manage multiple tasks with efficiency and precision.

Payroll:

In this role, you'll be responsible for the accurate and timely processing of biweekly payroll for our employees. This role requires a high level of accuracy, confidentiality, and an understanding of payroll and benefits legislation across Canada and the US.

• Bi-weekly Payroll Processing: Process US and Canadian payroll for all salaried and hourly employees, ensuring the accuracy of wages, salaries, benefits, deductions, statutory remittances, and special payments such as bonuses.
• Form Preparation: Complete, verify and process ROE forms and documentation for administration of benefits such as, leaves, or termination, prepare T4 statements and other statements; compile statistical reports, statements, and summaries related to WSIB and benefits accounts.

Accounts Payable:

This role is crucial in managing our financial transactions and ensuring timely payments to our vendors. Your contributions will help maintain our reputation for excellent customer service and operational efficiency.

• Invoice Processing: Ensure proper recording, coding, and entry of invoices into the financial system. Review and approve invoice batches for payment.
• Payment Processing: Manage and schedule payments via EFT, wire transfers, cheques, and other methods. Ensure timely and accurate payments in line with company policies and vendor terms.
• Vendor Management: Maintain strong vendor relationships by addressing inquiries and resolving payment discrepancies. Update vendor information and negotiate payment terms when necessary.
• Reporting and Analysis: Prepare and analyze accounts payable reports, such as aging reports and cash flow impacts. Assist in financial statement preparation by providing AP data.
• Process Improvement: Identify opportunities for process optimization and automation, working closely with the finance and IT teams to streamline AP functions.
• Collaboration: Liaise with procurement, finance, and operations teams to ensure smooth processing of payments and to resolve any cross-departmental issues.
• Month-End and Year-End Closing: Assist in the month-end and year-end close processes, including accruals, reconciliations, and reporting.
• Other Duties as Assigned: Perform additional duties as required to support the overall accounts payable and finance functions.

Qualifications & Education Requirements

• Must have Payroll experience of a minimum of 2 years.
• Post Secondary education in a related field.
• Minimum of 1 year experience in Accounts Payable administration with strong understanding of AP processes, controls, and financial reporting.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Experience with Dayforce/Ceridian strongly preferred.
• Experience with Acumatica and Business Vision an asset, but not required.

The Perks

• Annual Performance Bonus (pro-rated for your first year)
• Monthly Company Lunch
• Paid Time Off
• Dental Care
• Extended Health Care
• Life Insurance
• Employee Assistance Program
• On-site Gym
• On-site Parking
• Casual Dress Policy
• Fantastic Coworkers

At A.C. Americas, we have a long-standing focus on diversity, equity and inclusion because we are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

This position is to fill a vacancy and offers competitive compensation of $55,000.00/annually based on experience, opportunities for professional growth, and a collaborative work environment. If you meet the requirements and are looking to advance your career as an Payroll & AP Administrator, we encourage you to apply.

About A.C. Americas

Wherever creativity takes the stage, A.C. Americas is there to power the possibilities. Headquartered in Mississauga, Ontario, with distribution centers in both Canada and the USA, A.C. Americas proudly serves dealers and end-users across North America. We provide world-class products, expert support, and a seamless customer experience for production and rental products, theaters, film sets, houses of worship, and commercial spaces.

For more information about our lines, visit: www.acamericas.com

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Wellness program

Application question(s):

• Do you have or are you working towards your Payroll Compliance Professional (PCP) certification?
• Have you processed payroll for a workforce of 100 or more employees?
• Do you have experience with Dayforce/Ceridian?
• Do you have or are you pursuing an accounting designation?
• What are your salary expectations for this role?
• Do you have at least one year of experience in Accounts Payable or accounting?

Experience:

• Canadian Payroll: 2 years (required)

Work Location: In person