Facilities Coordinator jobs in Toronto, ON

At Strategic Coach, we strive to free up highly successful entrepreneurs and their teams to thrive and grow in a world of rapid change and unpredictability. We pride ourselves on offering world-class coaching to exceptional clients through our positive, proactive, and growth-focused environment cultivated by our amazing team!

We’re looking for a driven, team-oriented Building Operations Specialist to join our team and support the ongoing operations and maintenance of our Strategic Coach head office in Liberty Village! The main function of this role is to ensure that our office is safe, clean, and runs smoothly for all team members, clients, and visitors. The secondary functions include shipping, receiving, order management, and office logistics planning.

Key responsibilities:

1. Office Logistics Planning

• Assisting in the development and preparation of a variety of budgets and purchase orders.
• Monitoring and maintaining product inventories.
• Liaising with building, architects, contractors, and vendors.
• Scheduling and overseeing maintenance and repairs.
• Ordering office furniture.
• Managing office renovations as needed.
• Working comfortably with a variety of competing priorities and communicate on a timely basis to stakeholders regarding the status of projects and initiatives.
• Performing routine data entry and creating monthly reports on expenses and usage.
• Assisting with the printing and binding of materials for workshops.
• Supporting ad hoc initiatives as needed, including but not limited to Health & Safety Team projects and occasional offsite visits.

2. Shipping and Receiving

• Assisting with shipping and receiving, which includes tracking shipments and deliveries as well as signing off on and reporting on related costs.
• Facilitating courier deliveries and office supply orders.
• Place ad hoc orders as necessary.
• Distributing office deliveries to the appropriate team members or departments.

3. Office Maintenance

• Executing the operational task requirements of the Strategic Coach facilities to ensure our office runs smoothly from day to day.
• Performing office maintenance services such as cleaning projects; replacing light bulbs; painting offices; moving, assembling, and installing office furniture, etc.
• General and special cleaning projects such as dusting, removing garbage and recycling, as well as spot cleaning carpets and office chairs.
• Performing routine maintenance and minor repairs on laser printers, fax machines, copiers, and other equipment (e.g., changing toner, clearing paper jams, and ordering supplies).
• Conducting office appearance inspections and fixing, replacing, or cleaning areas and items that require attention.
• Making adjustments and minor repairs to heating, cooling, ventilation, plumbing, and electrical systems.
• Helping with setting up workshops in the evenings for a few days a month.
• Being the emergency contact for alarm systems that may require after-hours visits to the office or dealing with emergency situations.

This position is for you if:

• You are able to work independently and take charge of your own results.
• You have a strong entrepreneurial spirit—you embrace new opportunities and thrive in a constantly evolving environment.
• You can handle multiple requests, prioritize, and respond quickly.
• You know how to communicate clearly with all types of people.
• You’re confident, intelligent, and proactive, and you take initiative to make things happen.

We also want you to have:

• 2+ years’ of related experience.
• A college or university degree.
• Ability to maintain a high level of activity, manage multiple competing priorities, and work in a results-focused and team-based environment.
• A valid driver’s license and the ability to run errands as needed.

Why Strategic Coach? We have:

• Exceptional Clients: As a Building Operations Specialist, you’ll play an important role in dramatically improving people’s lives by supporting our company’s backstage. Our clients are extraordinary individuals who, because of their involvement in the Program, will go on to do even more remarkable things in their lives and businesses.
• Extraordinary Culture: As a company that teaches entrepreneurial teamwork and walks our talk, we take a lot of pride in cultivating an extraordinary culture. We are constantly supporting our team members in their own learning and growth as we grow and innovate as a company.

You’ll also get:

● Six weeks of paid time off each year

● Twenty-one flex hours each year

● Flexible and competitive benefits plan

● Access to 24/7 nurse and/or doctor concierge services

● Three paid days off each year to give back to the community

● Insightful assessments to help you identify your own unique set of strengths

● Access to our world-class workshop programs, publications, podcasts, and videos

And much, much more!

If you think this position is a right-fit for you, please send your résumé to today.

To support our talent acquisition efforts, Strategic Coach may leverage AI technology as part of the recruitment process. We have also partnered with skills assessment platforms to help streamline and enhance candidate evaluation.

Strategic Coach is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our values and corporate culture, Strategic Coach is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. If you have an accommodation need, please contact Human Resources in advance of your interview to make appropriate

arrangements.

By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.

Work Location: In person