Executive Assistant Intermediate jobs in Ontario

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

The CIBC Legal Department provides legal services across all lines of business and helps identify, assess, and mitigate legal risk. As an Executive Assistant, you'll manage day-to-day administrative activities in support of at least two Vice-Presidents and their teams of lawyers across Montreal and Toronto. You'll coordinate a wide range of priorities, manage sensitive and confidential information, and help keep business operations running smoothly. In this fast-paced environment, you'll use your strong organizational and time management skills to balance multiple assignments and adapt to changing needs. You'll also play an important role in supporting team effectiveness through thoughtful coordination, clear communication, and reliable administrative support.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How you’ll succeed

• Administration – Proactively manage the day-to-day administrative and confidential activities in support of the executive and team. This includes calendar and mailbox management, answering or directing inquires, report preparation, processing expense accounts, absence tracking, coordinating meetings, maintaining filing system and developing and maintaining administrative processes.

• Software knowledge – Utilize your intermediate to advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers) to complete daily administrative tasks.

• Records Coordination – Update and ensure accuracy and completeness of Records. File and label Records relating to matters in accordance with the Record Management procedures. Ensure retention, legal holds and destruction of Records belonging to the supported teams.

• Teamwork - Provide administrative and technology guidance and leadership. Provide direction to other administrative staff and participate in training, work allocation and problem resolution.

Who You Are

• You can demonstrate experience in a legal administrative/professional support function for a minimum of 5 years. Dealing with complex issues and managing conflicting priorities. It’s an asset if you have experience in a legal setting.

• You understand that success is in the details. You notice things that others don't. Your critical thinking skills help to inform your decision making.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You're passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You build trust through respect and authenticity.

• You act like an owner. You thrive when you're empowered to take the lead, go above and beyond, and deliver results.

• Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.

• You're fluent in French and English to serve our clients in the community.

#LI-TA

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.

• We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• Subject to program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date