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Executive Assistant CEO jobs in Remote

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    • 7+ years of experience supporting a CEO or senior executive directly.
    • This is a Chief of Staff role first, with a light executive-support element.
    • The Executive PMO Support role is a key role within the Executive PMO team —helping transform complex program activity into clear, accurate, and executive ready…
    • Demonstrated experience functioning as a trusted senior advisor to executive leadership, with a background in senior policy advisory, executive leadership…
  • View similar jobs with this employer
    • Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
    • Proactively track meeting actions, follow up with owners and provide meaningful updates to executives.
    • Build familiarity with executives’ internal and external…
    • 5+ years’ experience in technical writing, corporate administration, business development, law clerk or legal assistant role.
  • View similar jobs with this employer
    • Sterlington is looking for a Legal Operations & EA Transformation Manager to build the next generation of executive support for a globally distributed law firm;…
    • 5–10 years of C-Suite or equivalent executive operational leadership.
    • Extensive global network across VIP, UHNW, and executive-level circles.
    • 5+ years experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting.
    • Exercises superior professional judgment and "executive presence" when navigating inquiries from internal and external stakeholders, skillfully protecting…
    • Experience managing calendars, travel, and executive documentation;
    • Support engagement and coordination with executive leadership team, partners and…
    • Manage scheduling for Inuit TV executives.
    • The ideal candidate will provide top-level assistance for the executive team.
    • Plan and organize events or meetings.
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Job Post Details

Chief of Staff - job post

Klara Inc.
Remote
$65,581.07–$101,626.58 a year - Permanent, Full-time, Contract, Freelance

Job details

Pay

  • $65,581.07–$101,626.58 a year

Job type

  • Freelance
  • Contract
  • Permanent
  • Full-time

Benefits

Pulled from the full job description

  • Paid time off
  • Work from home
  • Company events
  • Flexible schedule

Full job description

About Klara

Klara is a fully-Canadian, privately-owned open source services company specialising in FreeBSD and OpenZFS. We help organisations around the world build, run, and rely on open source infrastructure. We're a distributed team people across several countries, and a good part of our work serves clients who specifically want infrastructure partners outside the US.

About the Role

This is a Chief of Staff role first, with a light executive-support element. You'll be the CEO's right hand — turning priorities into plans, plans into momentum, and momentum into things that actually ship. You'll sit close to the centre of the company, see how all the pieces fit together, and make sure the important work doesn't slip through the cracks.

- ~70-75% Chief of Staff: driving cross-team initiatives, prepping decisions, keeping leadership priorities on track, and acting as a trusted proxy for the CEO.

- ~25-30% executive support: the calendar, travel, and logistics that keep the CEO's time well spent.

This is a high-trust position. You will have significant exposure to sensitive business, customer, and personnel information, and are expected to handle it accordingly.

What you'll be expected to do:

Drive Execution

  • Turn the CEO's priorities into clear plans with owners, timelines, and progress tracking
  • Run point on cross-team initiatives that lack an obvious home, and see them through
  • Track what is actually happening versus what should be, and surface gaps early

Support decisions

  • Prepare agendas, briefings, and the context the CEO needs to decide quickly
  • Capture decisions and action items, and follow up so they don't stall
  • Help run leadership meetings, planning cycles, and offsites

Act as a trusted proxy

  • Represent the CEO where they can't be present, and carry context back
  • Handle confidential information with discretion and sound judgement
  • Communicate clearly across a team spanning multiple countries, time zones, and languages

Manage the CEO's time (light EA)

  • Own the calendar: protect focus time, resolve conflicts, coordinate across time zones
  • Arrange travel and itineraries
  • Triage the inbox: flag what needs the CEO, handle the routine, keep things moving
  • Manage expenses and general admin

Qualifications

  • 7+ years of experience supporting a CEO or senior executive directly
  • Demonstrated ability to coordinate across functions and keep complex initiatives moving without being the subject matter expert
  • Strong written communication; comfortable corresponding with senior internal and external stakeholders
  • High discretion with confidential information — this is a baseline expectation, not a differentiator
  • Familiarity with project or task management tools
  • Technically literate enough to track and coordinate technical projects independently

Pay: $65,581.07-$101,626.58 per year

Benefits:

  • Company events
  • Flexible schedule
  • Paid time off
  • Work from home

Application question(s):

  • An example of a challenge you had in a similar role in the past that qualifies you for this role.

Experience:

  • Project or Charter Management: 5 years (required)
  • working in a tech company as: 5 years (required)

Work Location: Remote

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