Event Volunteer Coordinator jobs in Alberta

About Beacon Heights ECS

Beacon Heights ECS is a growing Early Childhood Services program dedicated to helping children reach their full potential through individualized education, early intervention, and collaborative support.

We serve preschool and kindergarten children, including those accessing Program Unit Funding (PUF) and Mild/Moderate supports. Through a multidisciplinary approach that brings together teachers, classroom support staff, speech-language pathologists, occupational therapists, behavioural consultants, and families, we create inclusive learning environments where children can thrive academically, socially, emotionally, and developmentally.

Position Overview

We are seeking enthusiastic, dependable, and community-minded volunteers to support our school programs, community engagement initiatives, and special events.

Volunteers play an important role in helping Beacon Heights ECS connect with families, strengthen community relationships, and create welcoming experiences for children and their families.

This position offers a variety of opportunities, including community events, school activities, outreach initiatives, communications, and administrative support. Volunteers may participate in different activities based on their interests, skills, availability, and organizational needs.

We welcome individuals who are friendly, responsible, adaptable, and passionate about contributing to their community. Whether you are a student looking to gain experience, a professional interested in giving back, or someone who enjoys working with people, we would love to hear from you.

Volunteer Opportunities & Responsibilities

1. Community Events & Festivals

• Represent Beacon Heights ECS at community festivals, markets, and public events.
• Assist with setting up and taking down event booths, displays, and promotional materials.
• Welcome visitors, distribute informational materials, and share basic information about our programs.
• Support interactive activities, giveaways, and visitor engagement.
• Assist staff with event logistics and maintaining an organized, welcoming booth.

2. School Events & Open Houses

• Assist with preparing and organizing school events, open houses, and family engagement activities.
• Welcome families and visitors and direct them to appropriate staff or activity areas.
• Support event registration, sign-in tables, and distribution of materials.
• Assist with setting up activity stations, refreshments, and event spaces.
• Support event cleanup and organization.

3. Community Outreach & Engagement

• Assist with preparing informational packages, brochures, and outreach materials.
• Support approved community outreach initiatives and awareness campaigns.
• Help organize materials for partnership meetings and presentations.
• Assist with identifying community organizations and potential outreach opportunities.
• Support staff with community engagement projects as assigned.

4. Classroom & Learning Activities

• Assist classroom staff with preparing educational materials, crafts, and learning activities.
• Support teacher-led classroom activities under direct staff supervision.
• Help organize classroom supplies, books, toys, and learning resources.
• Assist with preparing materials for seasonal activities and special classroom projects.
• Contribute to maintaining an organized and welcoming learning environment.

Classroom volunteers work under staff supervision and do not independently supervise children, provide personal care, or deliver specialized educational or therapeutic interventions.

5. Communications & Creative Support

• Assist with creating promotional materials, graphics, and event displays.
• Support approved social media and communications projects.
• Help organize photographs, digital resources, and promotional materials.
• Assist with preparing newsletters, posters, and community announcements.
• Support photography or video activities when authorized and in accordance with organizational consent and privacy policies.

6. Administrative & Organizational Support

• Assist with organizing, assembling, and preparing school and outreach materials.
• Support filing, inventory organization, and general administrative projects.
• Help prepare supplies and resources for upcoming events.
• Assist with data entry and other approved administrative tasks.
• Support special projects as directed by the designated supervisor.

Volunteer Requirements

• A genuine interest in supporting children, families, and the community.
• Strong interpersonal, communication, and teamwork skills.
• Dependability, punctuality, and a willingness to follow instructions.
• A friendly, respectful, and professional attitude.
• Ability to work independently on assigned tasks and collaboratively with staff and other volunteers.
• Commitment to a minimum of 8 volunteer hours per month, completed through one 8-hour shift or two 4-hour shifts.
• Willingness to follow organizational policies, confidentiality requirements, and health and safety procedures.
• Completion of required screening, orientation, and training before beginning assigned duties.
• A satisfactory Criminal Record Check with Vulnerable Sector Search and Child Intervention Check, where required for the assigned volunteer role.

Preferred Qualifications

• Experience volunteering or working in education, childcare, community services, events, or non-profit organizations.
• Experience working with children or families.
• Interest in early childhood education, psychology, social work, communications, or community development.
• Experience with event coordination, public engagement, or administrative support.
• Familiarity with Canva, social media platforms, or other creative tools.
• Additional language skills are considered an asset.

Previous volunteer experience is not required. Training and guidance will be provided.

What We Offer

Volunteers at Beacon Heights ECS benefit from:

• Meaningful opportunities to contribute to children's education and community development.
• Flexible scheduling with 4-hour and 8-hour volunteer shifts.
• Opportunities to gain experience in education, community engagement, event coordination, and non-profit operations.
• Exposure to a collaborative team of educators and interdisciplinary professionals.
• Opportunities to develop communication, teamwork, leadership, and organizational skills.
• Guidance, mentorship, and feedback from designated supervisors.
• A welcoming and inclusive environment where volunteer contributions are valued.

Volunteer Schedule & Expectations

Volunteers are required to commit to a minimum of 8 hours per month, which can be completed through:

• One 8-hour shift per month, or
• Two 4-hour shifts per month.

Volunteer shifts may take place during regular school hours, evenings, or weekends, depending on organizational needs and scheduled activities.

Volunteers are expected to arrive on time, communicate scheduling changes in advance, fulfill their monthly commitment, and complete assigned responsibilities professionally.

Volunteer assignments will be determined based on organizational needs, individual interests, qualifications, and availability.

Join Our Volunteer Team

At Beacon Heights ECS, we believe strong communities play an important role in supporting children and families.

By volunteering with us, you can gain valuable experience, connect with others, and contribute to meaningful initiatives that support early childhood education and community engagement.

We welcome applications from individuals of all backgrounds and experiences who share our commitment to creating an inclusive and supportive environment.

Benefits:

• Casual dress
• Company events
• Discounted or free food
• Flexible schedule
• On-site childcare
• On-site parking

Application question(s):

• Are you available to volunteer during weekdays, evenings, or weekends?
• Are you comfortable assisting with community events, school activities, outreach initiatives, and general administrative tasks?
• Do you have any previous volunteer, customer service, event coordination, education, or community engagement experience? Please briefly describe.
• Are you comfortable following school policies regarding confidentiality, child safety, and professional conduct?
• How long do you anticipate being able to volunteer with Beacon Heights ECS?
• Are you able to commit to a minimum of 8 volunteer hours per month, completed as one 8-hour shift or two 4-hour shifts?
• What interests you about volunteering with Beacon Heights ECS?

Work Location: In person