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Event Coordinator jobs in Toronto, ON

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    • Experience with hotel event management or sales systems is considered an asset.
    • Manage event documentation and distribute information to internal teams in a…
    • View all Hyatt Regency Toronto jobs - Toronto jobs - Event Coordinator jobs in Toronto, ON
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    • Conceptualizing, organizing and executing event activities.
    • Overseeing the implementation of event plans and activities.
    • Proficient in Microsoft Office and event management software.
    • Impeccable Organization – Proficiency in managing multiple tasks, timelines, and budgets to ensure…
    • Ensure Operations has the most up-to-date BEO for each event.
    • The Event Coordinator is responsible for supporting the sales department by way of completing…
    • Lead the planning and execution of pop-ups and enhanced visual experiences from concept development through implementation and post-program evaluation.
    • Oversee event timelines and budgets.
    • Supervise and mentor event staff.
    • Deliver post-event reports tracking event metrics such as attendance, revenue, expenses,…
    • Gather post-event feedback and develop ways to improve client satisfaction to create customer loyalty and deliver a positive event experience.
    • Support event planning: Prepare event documentation, review and plot floor plans, attend meetings, and communicate with clients ahead of upcoming shows.
    • Assist in planning and developing recreational programs to ensure that activities and events are made available for all community members.
    • Build and maintain relationships with local businesses, churches, schools, community groups, service clubs, and allied organizations.
    • Minimum of two years of related banquet, event, or conference management services - food service experience required.
    • Job Types: Full-time, Permanent.
    • Working and checking in with the kitchen to ensure food is executed according to the event schedule and within event timelines.
    • This is a Full Time position.
    • Previous promoting, nightlife, hospitality, sales, marketing, event planning, or entertainment experience is preferred, but NOT required.*.
    • Proven track record in the design, planning and execution of squash programming, tournaments and event management.
    • Report directly to the General Manager.
    • Minimum of 1 year experience in event planning.
    • Responsible for the coordination of the Loft events, demo programs and store events (including cooking classes,…
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Job Post Details

Event Sales Coordinator
Hyatt Regency Toronto
·
4.0
370 King Street West, Toronto, ON M5V 1J9
$55,000–$58,000 a year
Full-time
Apply on company site

Job details

$55,000–$58,000 a year
Full-time
370 King Street West, Toronto, ON M5V 1J9

Full job description

Summary

Event Sales Coordinator

Sales & Events Department
Hyatt Regency Toronto
Salary Range: $55,000 - $58,000 annually


About Hyatt

At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who focus on providing efficient service and meaningful experiences.


We are seeking an organized, detail-oriented, and customer-focused Event Sales Coordinator to join our Events team. This role supports the successful sales, planning, coordination, and execution of meetings, conferences, social events, and group business while ensuring exceptional service for our clients and guests.


As a key member of the team, you will collaborate with Event Managers, Sales Managers, hotel operations departments, and clients to deliver seamless event experiences from inquiry through completion.


What You Will Do

  • Generate the sale, support planning, coordination and execution of meetings, conferences, social events, and group business.
  • Prepare proposals, contracts, banquet event orders, and client correspondence.
  • Coordinate event logistics, room blocks, rooming lists, payment arrangements, and guest requirements.
  • Act as a liaison between clients and hotel operational departments to ensure successful event execution.
  • Manage event documentation and distribute information to internal teams in a timely manner.
  • Respond promptly and professionally to client inquiries, emails, and telephone calls.
  • Qualify and distribute incoming leads and inquiries.
  • Maintain accurate records and update information within Envision/EMS and other hotel systems.
  • Assist with site inspections, VIP amenities, floor plans, reporting, and event administration.
  • Support client functions, hotel events, promotional activities, and departmental projects.
  • Generate reports and maintain databases and departmental records.
  • Collaborate with colleagues across departments to deliver exceptional guest experiences.
  • Perform other duties as assigned.

What You Bring

  • Exceptional organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • A passion for hospitality and customer service.
  • Strong problem-solving and administrative capabilities.
  • Proficiency with Microsoft Office applications and general computer systems.
  • Experience with hotel event management or sales systems is considered an asset.
  • Previous experience in hospitality, events, sales coordination, administration, or a related field is preferred.
  • Post-secondary education in Hospitality, Business, Event Management, or a related field is considered an asset.

Why Join Hyatt?

  • Comprehensive benefits program
  • Employee discounts and Hyatt colleague travel benefits
  • Professional development and career growth opportunities
  • Supportive and collaborative team environment
  • Opportunity to work with a globally recognized hospitality brand

Accommodation & Equal Opportunity

Hyatt Regency Toronto is committed to providing an inclusive and accessible workplace. Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process.

We are committed to fostering a diverse and inclusive workplace and welcome applications from all qualified individuals regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, or any other protected ground under applicable legislation.

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