Document Controller jobs in Remote

Company Overview

We are a full-service EPCM committed to delivering innovative solutions across various industries. Our team is dedicated to excellence, ensuring that every project meets the highest standards of quality and efficiency.

Role

This is a combined role split between two functions. As Document Controller (DC) where you will manage project and company documentation. As Project Controls (PC), you will be part of the Project Setup group, setting up projects and maintaining budgets in BQE Core.

As DC, you will engage with our Project team to manage the workflow of all project associated documentation throughout the lifecycle of a given project. This position requires working with Project Management, Engineering and Design Drafting to manage and log all associated correspondence with external sources to ensure the integrity of the Document Management Systems , project file structures and client document portals. The DC will function both independently engaging on various project related design and support efforts as well as working as part of a comprehensive team working with other technical staff, Project Managers and customers. This role will also be responsible for ensuring compliance with all corporate documented standards and procedures.

As PC, you will be a member of the Project Setup group, working with Business Development, Project Managers, Admin and Accounting to set up and maintain projects in BQE Core throughout their lifecycle. This includes receiving Project Initiation Forms (PIFs), creating projects and phases, assigning hours, and updating budgets by re-allocating hours as directed by the Project Manager, so that project data in BQE Core accurately reflects contracts, purchase orders and change orders. The PC will support Project Managers with resource planning, time-entry access and project close-out, and will ensure that project setup and budget changes follow company procedures. Training on BQE Core will be provided.

Due to the company’s size, the successful candidate may also be asked to support additional tasks within their competency and training, providing an opportunity for broad exposure and professional growth.

Areas of Accountability

As Document Controller (DC), you will:

• Receive, log and file incoming client and vendor documents (drawings, data sheets, reports, test plans, decision records) to the correct project folders, and notify the project team of their location.
• Issue outgoing deliverables (ex IFR, IFC, As-Built) with transmittals through client document portals, and track client acknowledgements and returned comments.
• Manage document and drawing numbering: review internal numbering requests for accuracy and duplicates, apply client-specific numbering standards, and request client document numbers through their portals.
• Set up and run squad checks and client review sessions, manage reviewer access, and close out and file the completed comment logs.
• Process native file and check-in/check-out requests, verifying that the correct files and revisions are released.
• Create and maintain standard project folder structures and the templates loaded into new projects, coordinating with IT as required.
• Administer and maintain DocMastR, our document management system, including project setup, document registers and issuance records (training on DocMastR will be provided).
• Maintain our internal document issuance process and the Quality Management (QM) Library: control revisions of company procedures, forms, templates and standards, QA documents before they are published, and keep the library current.
• Manage the Document Control mailbox.

As Project Controls (PC), you will:

• Be part of the Project Setup group: receive Project Initiation Forms (PIFs) and set up new projects and phases in BQE Core, including assigning hours and creating project folders (BQE Core training will be provided).
• Update project budgets in BQE Core by re-allocating hours between phases and tasks as directed by the Project Manager, including for change orders and forecasts.
• Reconcile contract values in BQE Core against purchase orders and change orders, and flag discrepancies for review.
• Lead the weekly resourcing meeting with Project Managers, Project Engineers and department managers.
• Perform other related duties as assigned by management.

Qualification Requirements

• Location: This is an in-office role based in Calgary, AB. Candidates must reside in the Calgary area.
• Education: Post-secondary degree, diploma or certificate in Business Administration, Project Controls, or a related discipline.
• Experience: Ideally 2-4+ years of relevant experience in Document Control, Project Controls, or a similar role; experience in an EPC, Oil & Gas, or industrial environment, is an asset.
• Technical Expertise: Tech-savvy and quick to pick up new software. We will train you on DocMastR and BQE Core, so deep prior experience is not required. Comfortable using AI tools (e.g., ChatGPT, Copilot, Claude) to work faster and smarter, and interested in finding ways to streamline and automate everyday tasks. A strong critical thinker who questions what doesn’t look right, catches errors before they go out, and stays on top of requests without needing to be chased. Experience with document management systems, client document portals, quality management libraries, SharePoint or other cloud-based file services, Microsoft Project or Power BI is an asset.
• Communication: Excellent communication and interpersonal skills, with strong command of English, both written and verbal.
• Time Management: Strong time-management skills, with the ability to manage multiple priorities and deadlines, both independently and collaboratively in a fast-paced project environment
• Other Traits: Highly organized and accurate, with strong analytical and attention-to-detail capabilities. Demonstrated problem-solving ability, openness to feedback, and willingness to learn.

What Catch Offers

• Comprehensive benefits package, including HealthCare Spending Account, RRSP / TFSA matching, and 10 statutory holidays.
• A pet-friendly office — dogs are welcome!
• Opportunities for professional growth and development, supported through training, mentorship, and career advancement pathways.
• A collaborative work environment with a strong focus on continuous improvement and innovation.

If you are passionate about Document and Project Controls and want to work for a company that values its employees, then we want to hear from you.

Please submit your resume and cover letter for consideration.

Job Type: Full-time

Pay: $25.00-$40.00 per hour

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Work from home

Application question(s):

• Do you live within Calgary or the close surrounding area?

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Document Control: 2 years (required)

Work Location: In person