Document Controller jobs

Intermediate Document Controller

About SWAT Projects

SWAT Projects is a Calgary-based engineering services firm specializing in small-to-medium capital projects, facility retrofits, and brownfield/O&M work. We focus on helping clients execute capital programs that demand both agility and technical depth. Our teams bring senior-level attention and practical field experience to ensure projects are delivered efficiently, safely, and with lasting value.

Our size gives us the advantage of being responsive, integrated, and client-focused — every project benefits from senior-level oversight and practical field expertise. By combining disciplined execution with a collaborative mindset, we help clients move projects from concept to completion with confidence, creating value that lasts well beyond the final handover.

The Role

As an Intermediate Document Controller, you’ll play a key role in managing project documentation, ensuring compliance with client and industry standards, and supporting both internal and external stakeholders. You’ll collaborate with project managers, engineers, and client representatives to keep document workflows efficient, accurate, and fully traceable. Thru SWATs approach to work you’ll gain exposure to a wide range of clients, project types, and document control tasks, giving you variety and breadth in your day-to-day work.

You will:

• Manage, track, and distribute project documentation using Document Locator internal at SWAT, as well as other document management systems used externally by our clients.
• Process document requests and coordinate with client document control teams for timely responses.
• Receive, organize, and file documentation from clients and vendors into established repositories.
• Conduct QA/QC checks to ensure outgoing documentation meets SWAT and client standards.
• Monitor revisions and support concurrent engineering documentation requirements.
• Facilitate outgoing transmittals, including compiling final turnover packages.
• Support project services and engineering teams by clarifying client documentation requirements.
• Participate in internal and external project meetings to address documentation needs.

What You Bring

Required

• 3–6 years of document control experience in oil & gas or energy projects.
• Proficiency with various types of document management systems.
• Strong understanding of document control workflows, revision management, and transmittals.
• Excellent organizational skills with a detail-oriented approach.
• Proficiency in Microsoft Office Suite and Bluebeam.
• Strong communication skills, with the ability to work collaboratively across technical and project teams.
• Ability to adapt quickly to changing project needs and deadlines.

Preferred

• Proficiency with Document Locator specifically is an asset.
• Experience preparing final project turnover packages.
• Prior exposure to small-to-medium capital or brownfield projects.
• Experience representing document control in client-facing settings.

Compensation & Perks

• SWAT offers hourly pay aligned with industry standards and scaled to the candidate’s skills and experience.
• Bonus and overtime pay eligible.
• Benefits include:
• Flexible working hours — start and finish your day on a schedule that works for you (within reasonable business hours and with approval)
• Health, life, and disability insurance
• Paid time off
• Profit sharing
• Casual dress & company events
• On-site gym & parking
• Stocked kitchens with coffee, tea, and fruit
• Regular team-building events focused on strengthening our culture

Schedule: Monday–Friday
Work model: Calgary office-based

Why Join SWAT?

At SWAT, you’ll do more than manage documents — you’ll enable projects to run smoothly and predictably. We value professionals who:

• Drive solutions that create real impact.
• Adapt willingly to new challenges and evolving client needs.
• Take ownership of outcomes with integrity and accountability.
• Build trust with colleagues, partners, and clients through quality work.

If you’re motivated by meaningful projects, direct responsibility, and a collaborative culture, SWAT offers a platform where your skills make a visible difference.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Profit sharing
• Vision care

Application question(s):

• Are you legally authorized to work in Canada without the need for employer sponsorship?
• Do you currently live in or near Calgary, Alberta, with the ability to work from our Calgary office as required?
• Are you comfortable working in a fast-paced environment, managing multiple projects and deadlines simultaneously?
• Do you have at least 3 years of direct document control experience in the oil & gas or energy industry?

Work Location: In person