Document Control Specialist jobs in Ontario

Req ID:514501

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Documentation Controller in Toronto, ON we’re looking for?

Your future role

Take on a new challenge and apply your expertise in documentation management in a cutting-edge field. You’ll work alongside proactive and collaborative teammates.

You'll ensure seamless documentation processes that support the success of our projects. Day-to-day, you’ll work closely with teams across the business (such as Project Management, Engineering, and Quality teams), implement and maintain documentation systems, and much more.

You’ll specifically take care of managing and delivering project documentation to customers on time, but also ensuring internal validation processes are adhered to.

We’ll look to you for:

• Managing and implementing the Project Documentation according to the rules defined in the Project Documentation Management Plan.

• Confirming that rules are understood and respected by every Project Management team member.

• Adapting and implementing the Alstom standard documentation structure to the Project.

• Ensuring internal validation of documents before submittal to customers.

• Implementing document/data management solutions with a focus on document control and records management.

• Creating and maintaining document control procedures and guidelines.

• Processing documents in accordance with defined procedures and guidelines.

• Providing assistance to users in capturing and locating electronic information.

• Managing the documentation delivery in due time to customers and stakeholders.

• Updating project document templates and ensuring accurate recording in the Electronic Document Management System (EDMS).

• Providing documentation reporting and indicators to the Documentation Manager and Project Management Team.

• Acting as the EDMS Key User at the project level, including training new users and providing first-level support.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor’s Degree in Archival Studies, Library Sciences, Records Information Management or combination of education, training and experience.

• 5 years of experience in a senior Documentation Management role or a minimum of 7 years of experience in Documentation Management overall.

• Knowledge of EDMS tools and environments.

• Strong communication (oral and written) and interpersonal skills.

• Ability to work collaboratively as part of a team.

• Attention to detail and a systematic, organized approach to tasks.

• Competence in Microsoft Office tools.

• Engineering environment awareness preferred.

• Knowledge of railway signalling products and systems is a plus.

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from monotonous routines.

• Work with new security standards for rail signalling.

• Collaborate with diverse, supportive, and innovative teams.

• Contribute to projects that make a real impact on mobility and sustainability.

• Utilise our flexible and inclusive working environment.

• Steer your career in whatever direction you choose across functions and countries.

• Benefit from our investment in your development, through award-winning learning opportunities.

• Progress towards leadership roles or increased technical responsibilities.

• Enjoy a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).

Compensation

The expected compensation for this role is $70,000 – $90,000 CAD per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

This job posting represents an existing vacancy.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

If you require accommodation during the hiring process, please email us at "humanresources.accessibility@alstomgroup.com” while referring to the job requisition number, job title and location you applied to.

Job Type:Experienced

Job Segment: Project Manager, Document Control, Document Management, Equity, Accounting, Technology, Administrative, Finance