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Document Control Specialist jobs in Calgary, AB

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    • Address and resolve any issues related to document control promptly.
    • Identify and utilize the correct tools, systems and techniques to index, file and control…
    • View all Kiewit Corporation jobs - Calgary jobs - Document Specialist jobs in Calgary, AB
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    • Experience mentoring or training document control or project document control staff.
    • Ensure document traceability and retention requirements are met, and…
    • Process document requests and coordinate with client document control teams for timely responses.
    • Experience representing document control in client-facing…
    • Serve as the primary resource for document control systems, metadata standards, numbering conventions, and records management practices.
    • Minimum 5 years of experience with document management and control.
    • Maintains accurate records and ensures the consistent application of document control…
    • Managing the intake process for all document production and document support requests (assessing, prioritizing etc).
    • Maintain controlled templates, document numbering, naming conventions, version control, revision history and document status in accordance with approved…
    • Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
    • Ability to develop, interpret and communicate document control metrics, status reporting and performance trends.
    • Reports to: Director, Project Services.
    • Provide input regarding improvements to the document control process.
    • Transmittal and document management quality control (Quality/Accuracy Checking).
    • Familiar with process control strategies include advanced process control, understand related documentation including P&IDs, control narratives, Shutdown key…
    • Strong understanding of document control principles, including document lifecycle management, metadata attribution, version control, quality assurance, and…
    • Troubleshoot document formatting, conversion and corruption issues and provide practical document production solutions;
    • Nous sommes reconnus comme l'un des meilleurs employeurs pour les jeunes au Canada depuis 2022.
    • Réaliser des comparaisons de documents et des versions de type «…
    • Ensure adherence to all Document Control standards and processes through informal checking and backchecking of document control outputs, including:
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Document Control Specialist
Kiewit Corporation
·
3.7
10333 Southport Road SW, Ste. 200, Calgary, AB T2W 3X6
Full-time
Apply on company site

Job details

Pay information not provided
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program
Full-time
Overtime, Weekends as needed
10333 Southport Road SW, Ste. 200, Calgary, AB T2W 3X6

Full job description

Requisition ID: 182497

Job Level: Mid Level

Home District/Group: Kiewit Energy Canada District

Department: Document Controls

Market: Industrial

Employment Type: Full Time


Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), Water Treatment and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary, Lenexa KS and Houston TX offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

Location

The position is based in Calgary, Alberta. You will be required to work in-office full-time.

Responsibilities

  • The Document Control Specialist will support and assist the management of engineering documents in accordance with government/company regulations and procedures on various projects.
  • The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
  • Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes
  • Address and resolve any issues related to document control promptly.

Qualifications

  • Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
  • 3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
  • Proficient use of Microsoft Office Suite
  • Excellent written and oral communication skills
  • Detail oriented with effective organization and coordination skills
  • Ability to:
    • identify and utilize the correct tools, systems and techniques to index, file and control engineering documents
    • remain flexible when dealing with changing requirements
    • multi-task and work proactively to resolve issues
    • work independently
    • effectively collaborate with others in a team-based environment
  • Proficiency in software such as Bluebeam, Adobe Pro, or Smartsheet is preferred
  • Experience with EDMS such as InEight Document, SharePoint, Aconex is preferred
  • Knowledge of construction and engineering related terms is an asset
  • Knowledge of Bluebeam Studio for comment resolution is an asset #LI-GH
Other Requirements:
  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

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