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Document Control Assistant jobs

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    • Proven experience in administrative roles with a focus on records management or document control.
    • Maintain document registers, transmittals and distribution…
    • Assists the execution and Quality team with document requests.
    • Hours: 4 days on 3 days off.
    • Travel: No flights or travel allowance provided.
    • Identify opportunities to improve QC document control processes and efficiencies.
    • Integrate and manage client quality documentation within the project document…
    • Technical Drawing & Information Administration: Oversee, organize, and administer technical drawing management processes, ensure adherence to document control…
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    • Demonstrated experience in document management and control, including document lifecycle management and version control, along with proven experience with DMS…
    • Proficiency in document control processes, with a strong understanding of quality and compliance standards.
    • Monitor document quality and proactively manage any…
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    • Gain exposure to design review, documentation control, and client coordination.
    • You will assist with technical documentation control and production under the…
    • Strong knowledge of document revision/version control, metadata, document numbering, distribution matrices, workflows, transmittals, and document registers.
    • Work on multiple projects independent of document control supervision.
    • General understanding of engineering, procurement, and construction activities with…
    • Support multiple projects by managing document control activities.
    • Exposure to document control in an engineering or construction environment.
    • In this role, you will review documents for completeness and accuracy, carrying out quality checks and ensuring all materials comply with established document…
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    • Apply document control processes to all phases of the document life cycle.
    • Maintain current indexes, document lists, and document inventories.
    • Generate document control logs, reports, and trackers as required.
    • Strong understanding of document numbering, revision control, and approval workflows.
    • Manage document control system (maintenance and organization).
    • Assist with document control (distribution of drawings and specifications).
    • The QC Administrator / Document Controller role provides critical administrative and document control support to the Quality Control team.
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Job Post Details

Document Control Clerk - job post

Accurate Electric
3.2 out of 5 stars
Timmins, ON
$25–$29 an hour - Full-time

Job details

Pay

  • $25–$29 an hour

Job type

  • Full-time

Location

Timmins, ON

Benefits

Pulled from the full job description

  • RRSP match

Full job description

Job Summary

We are seeking a highly organized and detail-oriented Document Control Clerk to join our dynamic team. In this pivotal role, you will be responsible for managing, organizing, and maintaining all project documentation and records with precision and efficiency. Your proactive approach will ensure that all documents are accurately filed, easily accessible, and compliant with company standards. This position offers an exciting opportunity to contribute to the smooth operation of our project management processes while utilizing your exceptional administrative and technical skills. If you thrive in a fast-paced environment and have a passion for meticulous record-keeping, this role is perfect for you!

Duties

  • Complete Daily site requirement submittals
  • Ensure all documents are correctly labeled, version-controlled, and stored securely to facilitate easy retrieval and compliance.
  • Manage electronic and hard-copy filing systems.
  • Maintain document registers, transmittals and distribution logs.
  • Assist with compiling turnover packages, operation and maintenance manuals and as-built documentation.
  • Coordinate document submissions with clients, consultants and project teams.
  • Follow up on outstanding approvals and required documentation.
  • Ensure documents comply with project naming and filing requirements.
  • Support project managers, coordinators and site supervision as required.
  • Maintain confidentiality of company and project information.

Qualifications

  • Proven experience in administrative roles with a focus on records management or document control.
  • Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook, Access, and Project; familiarity with Google is an asset.
  • Excellent organizational skills with the ability to manage multiple tasks efficiently while meeting deadlines.
  • Effective communication skills in English; bilingual abilities in French are a plus for diverse environments.
  • Demonstrated analysis skills for reviewing documents for accuracy and completeness.
  • Knowledge of databases and computer skills necessary for managing electronic records systems.
  • Experience with procurement processes and filing systems is advantageous.
  • Ability to work independently as well as part of a team; leadership qualities are valued.
  • Strong time management skills combined with attention to detail to ensure high-quality record-keeping standards.

Join us as a Document Control Clerk where your meticulousness will support our projects’ success! We are committed to fostering an inclusive environment that values your expertise in project management, communication skills, and organizational abilities—helping us deliver excellence every step of the way!

Pay: $25.00-$29.00 per hour

Benefits:

  • RRSP match

Work Location: In person

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